Memorandum
City of Lawrence
Planning & Development Services
|
TO: |
David L. Corliss, City Manager |
|
FROM: |
Scott McCullough, Director |
|
CC: |
Diane Stoddard, Assistant City Manager Casey Toomay, Assistant City Manager |
|
Date: |
August 26, 2014 |
|
RE: |
PDS Mid-Year Report Reviewing January-July 2014 |
The tables in this report depict statistics related to Planning and Development Services caseload and performance measures from January through July 2014.
The table attached reflects all cases, by type, opened in the PDS department by division. Year to date, 2,874 separate cases or licenses (excluding Rental Licenses) of some type have been opened or processed within the department.
The tables below reflect a portion of the department’s workload and the performance measures associated with them.
Permit Review Times Commercial – The department has a performance goal of completing Round 1 reviews for commercial permit applications within 15 business days. The table below reflects the performance of staff reaching this goal.
|
Commercial Permits - Round 1 Review Statistics |
|
|
|
|
|
|
|
|
||||
|
|
JAN |
FEB |
MAR |
APR |
MAY |
JUN |
JUL |
AUG |
SEP |
OCT |
NOV |
DEC |
|
% Completed in 15 Days |
100% |
98.9% |
98.1% |
80.5% |
98.5% |
100% |
100% |
|||||
|
Average Review Time |
4.7 |
4.6 |
4.6 |
8 |
9 |
4.8 |
6.2 |
|||||
|
Max Review Time |
14 |
24 |
24 |
18 |
18 |
15 |
15 |
|||||
|
Min Review Time |
1 |
1 |
1 |
1 |
1 |
1 |
1 |
|||||
Permit Review Times Residential – The department has a performance goal of completing Round 1 reviews for residential permit applications within 5 business days. The table below reflects the performance of staff reaching this goal.
|
Residential Permits - Round 1 Review Statistics |
|
|
|
|
|
|
|
|
||||
|
|
JAN |
FEB |
MAR |
APR |
MAY |
JUN |
JUL |
AUG |
SEP |
OCT |
NOV |
DEC |
|
% Completed in 5 Days |
94.7% |
100% |
97.3% |
90.7% |
93.9% |
100% |
98% |
|||||
|
Average Review Time |
2.4 |
2.6 |
2.3 |
3.3 |
2.4 |
1.8 |
2.5 |
|||||
|
Max Review Time |
6 |
5 |
6 |
12 |
7 |
5 |
10 |
|||||
|
Min Review Time |
1 |
1 |
1 |
1 |
1 |
1 |
1 |
|||||
Inspections – The department tracks the number of inspections as an indicator of workload. The table below reflects the number of field inspections completed.
|
Building Permit Inspections Performed |
||||||||||||||||||||||
|
JAN |
FEB |
MAR |
APR |
MAY |
JUN |
JUL |
AUG |
SEP |
OCT |
NOV |
DEC |
|||||||||||
|
Approved |
464 |
401 |
532 |
530 |
456 |
502 |
467 |
|||||||||||||||
|
Approved with Exception |
59 |
25 |
21 |
14 |
22 |
32 |
49 |
|||||||||||||||
|
Failed |
80 |
28 |
51 |
63 |
38 |
58 |
49 |
|||||||||||||||
|
Canceled |
20 |
15 |
17 |
17 |
24 |
20 |
18 |
|||||||||||||||
|
Not Home - MEP |
1 |
13 |
18 |
13 |
16 |
17 |
23 |
|||||||||||||||
|
No Show |
0 |
0 |
0 |
0 |
0 |
3 |
1 |
|
|
|
|
|
||||||||||
|
Total |
624 |
482 |
639 |
637 |
556 |
632 |
607 |
|||||||||||||||
|
Code Enforcement Inspections by Case Type |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
JAN |
FEB |
MAR |
APR |
MAY |
JUN |
JUL |
AUG |
SEP |
OCT |
NOV |
DEC |
TOTAL |
|
AMERICAN'S WITH DISABILITY ACT (ADA) |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|
|
|
|
|
0 |
|
BUILDING AND CONSTRUCTION |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|
|
|
|
|
0 |
|
CITY CODE |
0 |
0 |
0 |
0 |
0 |
1 |
0 |
|
|
|
|
|
1 |
|
DEVELOPMENT CODE |
3 |
1 |
8 |
4 |
5 |
2 |
5 |
|
|
|
|
|
28 |
|
ENVIRONMENTAL CODE |
1 |
2 |
2 |
1 |
0 |
0 |
1 |
|
|
|
|
|
7 |
|
FENCE CODE |
0 |
0 |
1 |
3 |
2 |
4 |
3 |
|
|
|
|
|
13 |
|
GRAFFITI |
0 |
0 |
1 |
2 |
0 |
1 |
1 |
|
|
|
|
|
5 |
|
HEALTH AND SANITATION |
0 |
0 |
0 |
0 |
0 |
0 |
1 |
|
|
|
|
|
1 |
|
MOBILE/MANUFACTURED HOME PARK |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|
|
|
|
|
0 |
|
NUISANCE HOUSE |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|
|
|
|
|
0 |
|
OCCUPANCY |
0 |
1 |
1 |
1 |
0 |
1 |
0 |
|
|
|
|
|
4 |
|
PROPERTY MAINTENANCE CODE |
80 |
32 |
73 |
93 |
76 |
87 |
97 |
|
|
|
|
|
538 |
|
RIGHT-OF-WAY VIOLATION |
0 |
0 |
0 |
2 |
5 |
5 |
2 |
|
|
|
|
|
14 |
|
ROW SIGN CODE VIOLATION |
0 |
0 |
0 |
1 |
2 |
0 |
0 |
|
|
|
|
|
3 |
|
SIDEWALK DINING & HOSPITALITY |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
|
|
|
|
|
0 |
|
SIGN CODE VIOLATION |
7 |
1 |
12 |
4 |
18 |
2 |
1 |
|
|
|
|
|
45 |
|
SIDEWALK SNOW |
73 |
76 |
28 |
0 |
0 |
0 |
0 |
|
|
|
|
|
177 |
|
TREES |
4 |
3 |
3 |
7 |
6 |
20 |
22 |
|
|
|
|
|
65 |
|
WEEDS |
0 |
0 |
0 |
3 |
213 |
249 |
164 |
|
|
|
|
|
629 |
|
TOTAL |
168 |
116 |
129 |
121 |
327 |
372 |
297 |
|
|
|
|
|
1,530 |
Site Plan Review Times – The department has a performance goal of completing Round 1 reviews for site plan applications within 15 business days. The table below reflects the performance of staff reaching this goal for Round 1 reviews completed in the month shown.
|
Site Plans - Round 1 Review Statistics |
|
|
|
|
|
|
|
|
|
|||
|
|
JAN |
FEB |
MAR |
APR |
MAY |
JUN |
JUL |
AUG |
SEP |
OCT |
NOV |
DEC |
|
% Completed in 15 Days |
92.4% |
80.3% |
98.7% |
93.9% |
90.5% |
98.9% |
84.2% |
|||||
|
Average Review Time |
8.9 |
12.2 |
7.3 |
9 |
8.2 |
7.1 |
8.7 |
|||||
|
Max Review Time |
32 |
63 |
23 |
19 |
21 |
17 |
26 |
|||||
|
Min Review Time |
1 |
1 |
1 |
1 |
1 |
1 |
2 |
|||||
Site Plan Total Time to Complete – Much of the site plan process lies with the applicant. However, the department tracks total site plan review time in order to provide applicants an expectation on the average length of time required to complete a site plan application. The table below reflects that data for cases completed in the month shown. Year to date, site plans are taking an average of 49.2 business days to complete. Discounting the 5 longest and shortest total times to reflect a more typical site plan process, the average number of business days needed to complete a site plan is 39.9.
|
Site Plans - Processing Time (Business Days), Submitted to Approved |
|
|
|
|
|||||||||||
|
|
JAN |
FEB |
MAR |
APR |
MAY |
JUN |
JUL |
AUG |
SEP |
OCT |
NOV |
DEC |
|||
|
Average Review Time |
48 |
30 |
47 |
85 |
33 |
74 |
38 |
||||||||
|
Max Review Time |
87 |
43 |
123 |
242 |
51 |
175 |
50 |
||||||||
|
Min Review Time |
9 |
17 |
4 |
22 |
14 |
33 |
28 |
||||||||