Memorandum
City of Lawrence
Utilities Department
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TO: |
David L. Corliss City Manager Diane Stoddard Assistant City Manager Casey Toomay Assistant City Manager |
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FROM: |
Melinda Harger Utilities Engineer |
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CC: |
Dave Wagner Director of Utilities Mike Lawless Deputy Director of Utilities Philip Ciesielski Assistant Director of Utilities Toni Wheeler City Attorney R. Scott Wagner Management Analyst Beth Krishtalka Assistant to Director Mark Hegeman Utilities Operations Superintendent Dave King Utilities Maintenance Superintendent Bob Brower Utilities Field Services Superintendent Leah Morris Project Engineer |
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Date: |
August 20, 2014 |
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RE: |
August 26, 2014 Agenda Item Award Bid for Bid Number B1434, UT1304 Contract 2A Pump Station 10 Force Mains |
Background/Project Description
The 2012 Wastewater Utilities Master Plan and Capital Improvements Program recommend the construction of the Wakarusa Wastewater Treatment Plant (WWTP) and Conveyance Corridor facilities to be online in 2018. These improvements are required to mitigate wet weather surcharging of sanitary sewers along the 31st Street Corridor, provide for relief of wet weather overloading at the existing WWTP, and provide additional organic treatment capacity to provide for future growth of the community.
The Conveyance Corridor improvements include a pump station facility in the area of 31st and Louisiana and required force mains and gravity sewers to convey sewerage to and from this point to the Wakarusa WWTP.
Project Status
March 12, 2013 City Commission authorized staff to advertise a Request for Proposals for engineering services for the Wakarusa Wastewater Treatment Plant and Conveyance Corridor Facilities.
July 23, 2013 City Commission authorized execution of the engineering services agreement with Black & Veatch Corporation for initial design services.
October 22, 2013 City Commission authorized execution of Supplement No. 1 with Black & Veatch for preliminary design of the Wakarusa WWTP and Pump Station No. 10 as well as final design of the force mains, roads adjacent to the WWTP, and WWTP site fill.
March 11, 2014 City Commission accepted dedication and vacation of easements and rights-of-way associated with the final plat for the Wakarusa Wastewater Treatment Plant Addition.
March 24, 2014 City Manager executed Supplement No. 2 with Black & Veatch for a facility space needs analysis.
April 8, 2014 City Commission awarded UT1304 Contract 1 Wakarusa Conveyance, Haskell Avenue Casing Pipe to Emery Sapp & Sons, Inc. in the amount of $88,600.
April 8, 2014 City Commission authorized execution of Supplement No. 3 with Black & Veatch for additional preliminary design tasks and detailed design of the Baker Wetlands enhancements.
April 22, 2014 City Commission authorized execution of Supplement No. 4 with Black & Veatch for detailed final design and bidding of the Wakarusa WWTP, Pump Station No. 10, and Kansas River WWTP Lab Improvements as well as construction phase services for the force mains, roads adjacent to the Wakarusa WWTP, and Wakarusa WWTP site fill.
May 20, 2014 City Commission set bid date for Project UT1304 - Contract 2A Pump Station 10 Force Mains.
July 8, 2014 Department of Utilities staff, Black & Veatch, and PEC held a pre-bid meeting to review the project/bid requirements and answer questions from potential bidders, subcontractors, and suppliers.
Project Details
Project UT1304 consists of multiple design and construction contracts. UT1304 Contract 2A includes installation of 16 and 24 force mains from 31st & Louisiana to the Wakarusa WWTP site as well as air/vacuum valve structures, fiber optic conduit, Naismith Channel Pedestrian Bridge, and Baker Wetlands Trail Segment A as shown on the attached map.
Bid Details
On August 12, 2014 bids were received from the following three (3) bidders. The bids were opened and the bids listed below publicly read aloud.
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Nowak Construction |
$10,849,337.00 |
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BRB Contractors, Inc. |
$ 8,764,707.00 |
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SJ Louis Construction, Inc. |
$ 9,182,021.00 |
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|
|
|
Engineers Estimate |
$ 9,112,238.00 |
PEC has reviewed the bids and qualifications of the low bidder and, per the attached letter, recommends awarding the bid to the low bidder, BRB Contractors, Inc.
Project Schedule
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Award Bid |
August 26, 2014 |
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Anticipated Notice to Proceed |
September 9, 2014 |
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Anticipated Project Final Completion |
August 20, 2015 |
Attached is an updated list of anticipated milestones for the UT1304 project. Tentative dates for City Commission agenda items are shown for the numerous design and construction contracts associated with this project.
Project Funding
The project is included in the Department of Utilities Rate Plan and Capital Improvement Program.
Action
Award Bid for Bid Number B1434, UT1304 Contract 2A Pump Station 10 Force Mains to the low bidder BRB Contractors in the amount of $ 8,764,707.00 and authorize the City Manager to execute the contract.