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CITY COMMISSION

MEETING AGENDA

August 12, 2014 – 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 08/07/14)

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A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       None.

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve City Commission Meeting minutes from 01/07/14, 04/01/14, 04/08/14, 04/15/14, and 04/22/14.

 

2.       Receive minutes from various boards and commissions:

 

Lawrence Douglas County Bicycle Advisory Committee meetings of 06/17/14, 06/23/14, and 07/15/14

 

3.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

4.       Approve licenses as recommended by the City Clerk’s Office.    

 

5.       Approve appointments as recommended by the Mayor.

 

6.       Bid and purchase items:     

 

a)       Approve purchase of miscellaneous office furniture from Staples Advantage, for a total of $62,816, funded from the $18 million library renovation debt issuance.   Invoice

 

b)       Authorize the renewal of the City’s annual agreement for Microsoft software maintenance for the period of July 1, 2014 – June 30, 2015 to Software House International for $89,264.   Staff Memo

 

7.       Adopt on second and final reading the following ordinances:

 

a)       Ordinance No. 9024, allowing the sale, possession and consumption of alcohol on Delaware Street, from 8th Street to 9th Street, and the parking lot south of the Poehler Lofts, 619 E 8th Street, from 4:00 p.m. to 11:00 p.m. on Saturday September 13, 2014, associated with the 2014 SeedCo Harvest Event. 

 

b)       Ordinance No. 9030, approving and appropriating the 2015 City of Lawrence Operating and Capital Improvement Budget.

 

c)       Ordinance No. 9031, attesting to the increase in property taxes levied for 2015, and authorize publication of the notice of vote.

 

d)       Ordinance No. 9004, establishing solid waste service rates, effective November 15, 2014. 

 

e)       Ordinance No. 9025, designating K-10 within the city limits as a main Trafficway.

 

f)       Ordinance No. 9032, removing Pennsylvania Street from 8th Street to 9th Street, from the Schedule of Truck Delivery Routes.

 

8.       Adopt Resolution No. 7085, declaring 1246 Prairie Avenue environmentally blighted and ordering the property owner to abate the violations within 20 days of the passage of said resolution. Failure of the property owner to comply will result in the City contracting to have the blight removed with expenses being assessed against the property.    Staff Memo & Attachments

 

9.       Authorize the City Manager to execute the performance agreement with HERE Kansas, LLC regarding the Neighborhood Revitalization Act project at 1101 and 1115 Indiana Street   Staff Memo & Attachments

 

10.     Authorize the City Manager to execute a License Agreement permitting USD 497 to use a portion of the Vermont Street Right of Way for the installation of 24 angled parking spaces for use by Cordley Elementary School in accordance with the terms of that Agreement.   Staff Memo & Attachments

 

11.     Receive letter from the Bicycle Advisory Committee to support the creation of a taskforce to recommend implementation priorities for the multimodal studies.

 

12.      Approve temporary parking on the north side of East 15th Street, east of Haskell Avenue adjacent to East Heights Elementary school site during drop-off periods.  The parking would be allowed temporarily in the bicycle lanes, only during drop off periods and only while East Heights is used during school construction projects.   Request

 

 

 

C.        CITY MANAGER’S REPORT:          Report & Attachments          

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.        REGULAR AGENDA ITEMS:          

 

1.       Consider adopting Resolution No. 7083-A, authorizing and calling a special question election submitting to the voters the proposition of levying a special one-quarter of one percent city retailers sales tax to pay the cost of constructing and equipping a police facility and directing notice of special question election to be published, or Resolution No. 7083-B, authorizing and calling a special question election submitting to the voters the proposition of levying a special two-tenths of one percent city retailers sales tax to pay the cost of constructing and equipping a police facility and directing notice of special question election to be published.    Staff Memo & Attachments

 

ACTION:      Adopt Resolution No. 7083, if appropriate.

 

2.       Consider authorizing the Mayor to execute the amendment to the 2012-2015 Memorandum of Understanding with the Lawrence Professional Firefighters IAFF Local 1596 concerning the 2015 general wage adjustment.   Staff Memo & Attachments

 

ACTION:      Authorize the Mayor to execute the amendment to the 2012-2015 Memorandum of Understanding with the Lawrence Professional Firefighters IAFF Local 1596 concerning the 2015 general wage adjustment, if appropriate.

 

3.       City auditor report:  Performance Audit on Rock Chalk Park Infrastructure Improvement monitoring.   Report

 

ACTION:      Receive report.

 

 

 

E.         PUBLIC COMMENT:

 

 

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments

 

 

G.        COMMISSION ITEMS:

 

 

H.        CALENDAR:   Meeting List   Budget Calendar

 

·                     Elected officials luncheon with Planning Commission, Friday, August 15, 12:00 p.m.  Location:  City Commission Room.

 

·                     Joint City/County/School District meeting, Wednesday, August 20, 4:00 p.m.  Location:  Douglas County Offices.

 

·                     City offices closed Monday, September 1 in observance of Labor Day.

 

·                     Lawrence Schools Foundation Community Education Breakfast, Friday, September 5, 7:30 – 9:00 a.m.  Location:  Lawrence Holidome.

 

·                     Luncheon celebrating the 25th Anniversary of Sister City Relationship with Eutin, Germany, tentatively scheduled for October 3.

 

·                     Dinner celebrating the 25th Anniversary of Sister City Relationship with Eutin, Germany, tentatively scheduled for October 5.

 

·                     Dedication ceremony for the Sandra J. Shaw Community Health Park, Saturday, October 18.  Time:  TBD.

 

·                     Employee Service Awards, Friday, November 7, 11:30 a.m.  Location:  Douglas County Fairgrounds, Building 21.

 

·                     35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m.  Location:  Holiday Inn.

 

·                     National League of Cities conference, November 18-22, 2014.  Location: Austin, TX.

 

 

 

 

August 2014

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September 2014

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*dates in bold indicate City Commission meeting dates

 

 

I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Aviation Advisory Board:

One vacancy for a position that expired 05/31/14.

 

Board of Zoning Appeals/Sign Code Board of Appeals
Two positions expire 09/30/14 and both are eligible for reappointment to additional terms.

 

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15.  Both positions are designated for low/mod areas.

 

Contractor Licensing Board:

Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.

 

Convention & Visitors Bureau Advisory Board:

Five positions expire 07/01/14.  Four positions are eligible for reappointment to additional terms and one position will become vacant.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.

 

Historic Resources Commission:

One vacancy for a position that expires 03/01/16.  Eligibility requirements exist for this board.

 

Homeless Issues Advisory Committee:

One vacancy for a position that expired 12/31/13. 

 

Hospital Board:
Three positions expire 09/30/14 and all are eligible for reappointment to additional terms.

Human Relations Commission:

Two vacancies for positions that expire 09/30/14 and 09/30/15. Additionally three positions will expire 09/30/14, with one position becoming vacant and two positions are eligible for reappointment to additional terms.

 

Jayhawk Area Agency on Aging:

One vacancy on the Advisory Council for a position that expires 09/30/14.  One position expired 09/30/13 and is eligible for reappointment to an additional term.

 

Lawrence Alliance:

Three current vacancies - one for a position that expired 11/30/13, one for a position that expires 11/30/14, and one for a position that expires 11/30/15.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/14. 

 

Lawrence Douglas County Bicycle Advisory Committee:

One vacancy for a position that expires 12/31/15.

 

Mechanical Board of Appeals:

One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.

 

Plumbing Code Board of Appeals:

One vacancy for a position that expired 04/30/14.  Eligibility requirements exist for this board.

 

Sales Tax Audit Committee:

One vacancy for a position that expired 04/30/14. 

 

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/15.