Memorandum

City of Lawrence

Public Works

 

TO:

David L. Corliss, City Manager

FROM:

Charles F. Soules, Director of Public Works

CC:

Diane Stoddard, Casey Toomay, Brandon McGuire, Mark Thiel, David Cronin, Ed Mullins, Mark Heim, Laura Warner

DATE:

May 27, 2014

RE:

2015 CIP Funding

 

Background

The 2015 Capital Improvement Program contains four projects that will require the adoption of Resolutions authorizing the issuance of bonds. Those projects include:

 

  1. K-10 and Bob Billings Parkway Interchange – The Kansas Department of Transportation is constructing the improvements at K-10 and Bob Billings Parkway.  The interchange will be similar to the current interchange at 6th and K-10 (it will not be signalized).  The City, County and State entered into an agreement that the City would provide $1 million and the County $528,000 in local participation funding. 

 

The project has been bid and awarded to Hamm Construction in an amount of $18.3 million.  The project will begin soon and expected to be complete in 2016.

 

On July 22, 2014 the City Commission approved on final reading Ordinance No. 8994 annexing 54.31 acres which includes the state owned property for the interchange project.

 

Attached for the Commissions consideration is Ordinance No. 9025, designating K-10 within the city limits as a main trafficway.  This will allow the City to approve a funding resolution authorizing the issuance of bonds at a future commission meeting (tentatively planned for August 19, 2014).

 

  1. Resolution No. 7079, authorizes the issuance of bonds in the amount of $200,000 for the design of the 9th Street Reconstruction Project from Delaware Street to Massachusetts Street as part of the ArtPlace project.  On July 8, 2014, the City Commission authorized staff to proceed with the implementation of the project and to place in the CIP for construction in 2016.

 

  1. Resolution No. 7081, authorizes the issuance of bonds in the amount of $600,000 for improvement along Bob Billings Parkway from Kasold Drive to Wakarusa Drive.  An additional $1.6 million is estimated for this project from the infrastructure sales tax.  The project is necessary as Bob Billings Parkway continues to significantly deteriorate and has several areas that have and are failing.  This is a major East and West arterial and a connection to the interchange at K-10.

 

  1. Resolution No. 7080, authorizes the issuance of bonds in an amount of $575,000 for City Facility repairs and improvements including:

 

Ø  $25,000 Arts Center repairs:

 

Exposed metal needs to be scraped and repainted. It is presently rusting and peeling. The building needs some minor roof repairs and gutter repairs. The repairs are mostly on the metal roof, caused by ice. The metal has moved and the guttering has separated and pulled away. This project will eliminate potential roof leaks and additional potential damage to the internal facility and components.

 

Ø  $350,000 City Hall repairs and improvements to mechanical systems and exterior renovation:

 

The existing CIRCON controls for the HVAC system are obsolete and no longer manufactured or available for repairs or replacement to the system. We have purchased used components for the last 5 years or had the existing ones rebuilt. That options is not available anymore, all the boards/parts are not made anymore. Replacing the controls will give us more opportunities for energy management and tracking. As the controls go down we lose the ability to control the HVAC system.

 

We have 6 HVAC units for City Hall. Two largest units supply the bulk of HVAC for the building. They are approximately 16 years old and have had a history of not being reliable or nonoperational for the last 5 years; we presently need a coil replaced and compressor. Each large unit has four compressors, so we are running them at full capacity to compensate. The new unit will add to energy savings and better economy. We are expecting these units to fail in the near future. Waiting to replace until failure could result in loss of HVAC facility control for 60 to 90 days while new units are designed and manufactured. The emergency nature of this replacement will also add significant cost.

 

Ø  $40,000 Riverfront Parking Garage electrical system improvements:

 

There are three electrical panels in the electrical service room. Over the years water has penetrated the ceiling and actually ran through the panels.  Electrical breakers and main service blocks have rusted and the connections/contacts have deteriorated. This is a hazard and code violation. Safety and service is a concern.  The water penetration has been repaired. The Riverfront garage also needs to be painted; this was not addressed in last year’s renovation of the structure.

 

Ø  $25,000 New Hampshire Parking Garage elevator improvements:

 

We have identified the lighting as a major energy use, and the greatest energy savings item. There are 160 existing fixtures. They are 175W metal halide Lithonia PGR using 210W. 

 

We are looking at a payback on the $25,000 of approximately 3.5 years, by installing LED replacement fixtures. This would be a fixture for fixture replacement not a redesign or configuration that would increase labor.

 

Ø  $20,000 Traffic Division building heating improvements:

 

The overhead heaters (8) in the barrel roof area are 10 to 20 years old. We have taken 3 out of service because of cracked heat exchangers. We also need to reseal the main roof area and repair all gutters.

 

Ø  $30,000 Street Division fiber:

 

The Public Works buildings at 11th & Haskell need improved network connectivity.  Currently, the buildings are connecting via 54mb point-to-point wireless units from the 11th & Haskell buildings to the City’s Wastewater plant on East 8th Street, at which point it uses Utilities’ fiber to connect back to City Hall and the City’s network.   Although the wireless units are 54mb, the true performance after the wireless security encryption is typically around 34mb. The system has inconsistent performance and limitations on file sizes

 

Ø  $85,000 Holcom Recreation Center roof improvements:

 

This funding would replace the skylight panels in the gym. These panels have been in-place since the building was constructed in the 80’s, and have had a number of leak issues over the past 5 years.

 

Action

 

Respectfully Submitted,

 

Charles F. Soules, P.E.

Director of Public Works

 

CFS/ch