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CITY COMMISSION
MEETING AGENDA
August 5, 2014 – 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 07/31/14)
(10MB files take approximately 45 seconds to open)
Updates:
08/05/14 @ 3:00 p.m.
- Revised Resolution 7083 and added correspondence to Regular Agenda Item No. 3 – police facility.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Board of Zoning Appeals meetings of 09/05/13, 10/3/13, 12/5/13, 01/02/14, 04/03/14, 05/01/14, and 06/05/14
Sign Code Board of Appeals meeting of 09/05/13
Horizon 2020 Steering Committee meeting notes of 07/14/14
Planning Commission meeting of 06/23/14
Public Health Board meeting of 05/19/14
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Approve appointments as recommended by the Mayor.
5. Bid and purchase items:
a) Set a bid date of August 26, 2014 for Bid No. B1430, for project UT1315 Arkansas Street Waterline Replacement, West 2nd Street to West 4th Street. Staff Memo & Attachments
b) Award Bid #B1417, for the purchase of Fire Medical uniforms and related accessories, to various bidders, in an amount not to exceed $54,643. Bid Memo & Attachments
c) Authorize the execution of a purchase agreement with Logic Inc., in the amount of $73,632, for the purchase of two (2) ABB Variable Frequency Drives (VFD) with a five (5) year warranty for Wastewater Treatment Plant. Staff Memo
6. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9002, allowing the possession and consumption of alcohol on Saturday September 13, 2014 from 12:00 am to 11:59 pm on the top deck of the New Hampshire Street Parking Garage located at 927 New Hampshire Street for the Lawrence Arts Center Fall Fundraiser Event.
b) Ordinance No. 9012, allowing the sale, possession and consumption of alcohol on Sunday August 24, 2014 from 8:00 a.m. to 9:00 p.m. in South Park and on Massachusetts Street between North Park and South Park Street for the Kansas State Fiddling and Picking Championship Event.
c) Ordinance No. 9022, establishing a Neighborhood Revitalization Area at 1106 Rhode Island Street and authorize the City Manager to execute a City-County-School District Cooperative Agreement related to administration of the NRA, and a Performance Agreement between the City and applicant. Staff Memo & Attachments
7. Adopt Resolution No. 7082, adopting the Douglas County Kansas Emergency Operations Plan. Staff Memo & Attachments
8. Concur with the following recommendations of the Traffic Safety Commission:
a) University of Kansas be permitted to mark and sign a crosswalk across the south leg of the intersection of 18th Street and Naismith Drive (TSC item #2; approved 8-0 on 6/2/14). Staff Memo TSC 06/02/14 Meeting Materials
b) To establish a No Left Turn, 7:00-9:00 a.m. and 4:00-6:00 p.m., Monday-Friday on southbound Tennessee Street at 23rd Street (TSC item #3; approved 8-0 on 6/2/14). Staff Memo TSC 06/02/14 Meeting Materials
c) To deny the request to establish a mid-block pedestrian crossing on New Hampshire Street between 10th Street and 11th Street (TSC item #4; denied 8-0 on 6/2/14). Staff Memo TSC 06/02/14 Meeting Materials
9. Authorize Mayor to sign the Grant Agreement for the acceptance of the Environmental Assessment and Drainage Study of the Lawrence Municipal Airport. Staff Memo & Attachments
10. Approve a street event permit for Tequa Creek Holding, LLC, allowing the closure of Delaware Street, from 8th Street to 9th Street, and the parking lot south of the Poehler Lofts, 619 E 8th Street, from 4:00 p.m. to 11:00 p.m. on Saturday September 13, 2014, associated with the 2014 SeedCo Harvest Event and adopt on first reading, Ordinance No. 9024, allowing the sale, possession and consumption of alcohol on Delaware Street, from 8th Street to 9th Street, and the parking lot south of the Poehler Lofts, 619 E 8th Street, from 4:00 p.m. to 11:00 p.m. on Saturday September 13, 2014, associated with the 2014 SeedCo Harvest Event. Staff Memo & Attachments
11. Authorize the Mayor to sign a Certificate and Acknowledgment Regarding the Lease Agreement and Estoppel related to the Industrial Revenue Bond financing for the Bliss Sports portion of the Rock Chalk Park Project. Staff Memo & Attachments
12. Authorize the City Manager to execute a License Agreement permitting USD 497 to continue to use a portion of the Davis Road Right of Way for the Kennedy Elementary School Parking Lot in accordance with the terms of that Agreement. Staff Memo & Attachments
13. Authorize the City Manager to execute a Lease Agreement with Black Hills/Kansas Gas Utility Company, LLC d/b/a Black Hills Energy, a Delaware corporation, permitting Black Hills Energy to lease certain portions of City Property in the vicinity of the intersection of 31st Street and Louisiana Street in order to relocate under City Property a gas line and appurtenant facilities in accordance with the terms of that Agreement. Staff Memo & Attachments
14. Authorize the Mayor to sign Subordination Agreements for 302 Alabama Street and 1233 Laura Street. Staff Memo
15. Authorize the Mayor to sign a Release of Mortgage for Karen Parish, 2712 Bonanza Street. Staff Memo
C. CITY MANAGER’S REPORT: Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct public hearing on the 2015 budget and consider the following items related to the adoption of the 2015 budget: Staff Memo & Attachments
a) Consider adopting on first reading, Ordinance No. 9030, approving and appropriating the 2015 City of Lawrence Operating and Capital Improvement Budget;
b) Consider adopting on first reading, Ordinance No. 9031, attesting to the increase in property taxes levied for 2015, and authorize publication of the notice of vote,; and
c) Consider adopting on first reading, Ordinance No. 9004, establishing solid waste service rates, effective November 15, 2014.
ACTION: Conduct public hearing.
Adopt on first reading, Ordinance No. 9030, approving and appropriating the 2015 City of Lawrence Operating and Capital Improvement Budget;
Adopt on first reading, Ordinance No. 9031, attesting to the increase in property taxes levied for 2015, and authorize publication of the notice of vote; and
Adopt on first reading, Ordinance No. 9004, establishing solid waste service rates, effective November 15, 2014, if appropriate.
2. Consider the following items related to the Capital Improvement Plan:
a) Consider adoption of the 2015-2019 Capital Improvement Plan; Staff Memo & Attachments
b) Consider adopting on first reading, Ordinance No. 9025, designating K-10 within the city limits as a main Trafficway; Staff Memo & Attachments
c) Consider adopting Resolution No. 7079, authorizing the issuance of bonds in an amount of $200,000 for the 9th Street Reconstruction Project from Delaware Street to Massachusetts Street;
d) Consider adopting Resolution No. 7081, authorizing the issuance of bonds in an amount of $600,000 for improvements on Bob Billings Parkway between Kasold Drive and Wakarusa Drive.
e) Consider adopting Resolution No. 7080, authorizing the issuance of bonds in an amount of $575,000 for repairs and improvements to City Facilities.
f) Consider adopting Resolution No. 7084, authorizing the sale of 2014 Series A and Series B Bonds and 2014 Series III General Obligation Temporary Notes on September 9, 2014. Staff Memo & Attachments
ACTION: Adopt on first reading, Ordinance No. 9025, designating K-10 within the city limits as a main Trafficway;
Adopt Resolution No. 7079, authorizing the issuance of bonds in an amount of $200,000 for the 9th Street Reconstruction Project from Delaware Street to Massachusetts Street;
Adopt Resolution No. 7081, authorizing the issuance of bonds in an amount of $600,000 for improvements on Bob Billings Parkway between Kasold Drive and Wakarusa Drive;
Adopt Resolution No. 7080, authorizing the issuance of bonds in an amount of $575,000 for repairs and improvements to City Facilities; and
Adopt Resolution No. 7084, authorizing the sale of 2014 Series A and Series B Bonds and 2014 Series III General Obligation Temporary Notes on September 9, 2014, if appropriate.
3. Consider the following items related to a new police facility: Staff Memo & Attachments Correspondence - Added 08/05/14
a) Receive report from Treanor Architects on additional cost analysis and municipal court options;
b) Consider adopting Resolution No. 7083 - Revised 08/05/14, authorizing and calling a special question election submitting to the voters the proposition of levying a special one-quarter of one percent city retailers sales tax to pay the cost of constructing and equipping a police facility and directing notice of special question election to be published; and
c) Consider authorizing the Mayor to enter into letter of intent with Hallmark Cards, Inc., to purchase land contingent on a successful sales tax referendum, among other conditions, for constructing and equipping a police facility.
ACTION: Receive report.
Adopt Resolution No. 7083, authorizing and calling a special question election submitting to the voters the proposition of levying a special one-quarter of one percent city retailers sales tax to pay the cost of constructing and equipping a police facility and directing notice of special question election to be published; and
authorize the Mayor to enter into a letter of intent with Hallmark Cards, Inc., to purchase land contingent on a successful sales tax referendum, among other conditions, for constructing and equipping a police facility, if appropriate.
4. Consider adopting on first reading, Ordinance No. 9032, removing Pennsylvania Street from 8th Street to 9th Street, from the Schedule of Truck Delivery Routes. Staff Memo & Attachments
ACTION: Adopt on first reading, Ordinance No. 9032, removing Pennsylvania Street from 8th Street to 9th Street, from the Schedule of Truck Delivery Routes, if appropriate.
5. Consider adopting on second and final reading, Ordinance No. 9021, establishing a Neighborhood Revitalization Area (NRA) at 1101/1115 Indiana Street and authorize the City Manager to execute a City-County-School District Cooperative Agreement related to administration of the NRA, and a Performance Agreement between the City and applicant. Staff Memo & Attachments
ACTION: Adopt on second and final reading, Ordinance No. 9021, establishing a Neighborhood Revitalization Area (NRA) at 1101/1115 Indiana Street and authorize the City Manager to execute a City-County-School District Cooperative Agreement related to administration of the NRA, and a Performance Agreement between the City and applicant, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List Budget Calendar
· Joint City/County/School District meeting, Wednesday, August 20, 4:00 p.m. Location: Douglas County Offices.
· City offices closed September 2 in observance of Labor Day.
· Lawrence Schools Foundation Community Education Breakfast, Friday, September 5, 7:30 – 9:00 a.m. Location: Lawrence Holidome.
· Luncheon celebrating the 25th Anniversary of Sister City Relationship with Eutin, Germany, tentatively scheduled for October 3.
· Dinner celebrating the 25th Anniversary of Sister City Relationship with Eutin, Germany, tentatively scheduled for October 5.
· Dedication ceremony for the Sandra J. Shaw Community Health Park, Saturday, October 18. Time: TBD.
· Employee Service Awards, Friday, November 7, 11:30 a.m. Location: Douglas County Fairgrounds, Building 21.
· 35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m. Location: Holiday Inn.
· National League of Cities conference, November 18-22, 2014. Location: Austin, TX.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
One vacancy for a position that expired 05/31/14.
Board of Zoning Appeals/Sign Code Board of Appeals
Two
positions expire 09/30/14 and both are eligible for reappointment to additional
terms.
Building Code Board of Appeals:
One position expired 11/30/13 and is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.
Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.
Convention & Visitors Bureau Advisory Board:
Five positions expire 07/01/14. Four positions are eligible for reappointment to additional terms and one position will become vacant.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expires 03/01/16. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
One vacancy for a position that expired 12/31/13.
Hospital Board:
Three positions expire 09/30/14 and all are eligible for
reappointment to additional terms.
Two vacancies for positions that expire 09/30/14 and 09/30/15. Additionally three positions will expire 09/30/14, with one position becoming vacant and two positions are eligible for reappointment to additional terms.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/13 and is eligible for reappointment to an additional term.
Three current vacancies - one for a position that expired 11/30/13, one for a position that expires 11/30/14, and one for a position that expires 11/30/15.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14.
One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. Eligibility requirements exist for this board.
One vacancy for a position that expired 04/30/14.
One vacancy for a position that expires 12/31/15.