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CITY COMMISSION
MEETING AGENDA
July 1, 2014 – 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 06/26/14)
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Updates:
07/01/14 @ 2:40 p.m.:
- Added a letter from the University of Kansas regarding cost sharing to Regular Agenda Item No. 4 – Conference Center Study.
06/30/14 @ 1:05 p.m.
- Corrected the description of Ordinance No. 9005 on Consent Agenda Item No. 5-a;
- Added correspondence to Regular Agenda Item No. 1 – multimodal studies and bicycle and pedestrian planning;
- Added the following items to Regular Agenda Item No. 3 regarding Menards; Letter from Menards regarding the appeal, a corrected staff memo and correspondence regarding the final plat.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Bicycle Advisory Committee meeting of 05/20/14
Mental Health Board meeting of 05/29/14
Public Health Board meeting of 04/21/14
Public Incentives Review Committee meeting of 05/21/14
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Bid and purchase items:
a) Award bid for Bid No. B1444, Blower #1 Rehabilitation at the Wastewater Treatment Plant, to JCI Industries, Inc., in the amount of $17,333. Bid Memo
b) Authorize the City Manager to execute Change Order No. 6 to the construction contract with Emery Sapp & Sons for project UT1205, South Lawrence Trafficway Sanitary Sewer and Watermain Relocations, increasing the contract amount by $29,225.30. Staff Memo & Attachments
c) Award the construction contract for Bid No. B1424, Lawrence Avenue Waterline Replacement, to Schuetz Construction, LLC, in the amount of $581,785, and authorize the City Manager to execute the construction contract. Bid Memo & Attachments
d) Authorize the Parks and Recreation Department to apply for a Sunflower Foundation Community Trails Grant to fund the Burcham Park River Trail, with the City cost to be approximately $53,460. Staff Memo & Attachments
e) Authorize payment to Gene Fritzel Construction Co., Inc., in the amount of $26,847.70, to provide a wall to create a future multi-purpose room and a header in the concessions area in the Sports Pavilion Lawrence facility. Staff Memo & Attachments
f) Award bid for Bid No. B1442, battery-powered riding floor scrubber for Sports Pavilion Lawrence, to Pur-O-Zone, Inc., for $22,771.20. Bid Memo
g) Approve Change Order to Gene Fritzel Construction Co., in an amount not to exceed $12,350, for dehumidification of Sports Pavilion Lawrence, in anticipation of wood floor installation. Staff Memo & Attachments
5. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9005,
allowing the sale, possession and consumption of alcohol in the 700 block of
Vermont Street adjacent to the Lawrence Public Library on Thursday, August 7, 2014, Saturday, July 26, from 1:30 p.m. – 11:30 p.m., 7:00 a.m. – 10:00 p.m. for the Downtown Film Festival Lawrence Public Library Grand Opening event.
b) Ordinance No. 9014, prohibiting the criminal carrying of a weapon.
6. Authorize the City Manager to sign the Solid Waste Management Household Hazardous Waste Grant Contract for state fiscal year 2015. Staff Memo
7. Authorize staff to negotiate for professional services for the Solid Waste Facility on Kresge Road, with Bartlett & West, to include all professional services necessary to re-plat, site plan, provide design and construction documents for infrastructure, facility construction documents, and optional services for bidding assistance. Staff Memo
8. Authorize the Mayor to sign an application for the Lawrence Safe Routes to Schools Phase I and adopt Resolution No. 7076, a resolution of support and administration, declaring the City of Lawrence eligible to submit the application. Staff Memo & Attachments
9. Approve a street event permit allowing the closure of the 100 block of East 8th Street from 12:00 p.m. on Friday, August 8, to 1:30 a.m. on Sunday, August 10 2014, for the Sandbar Birthday Party and adopt on first reading, Ordinance No. 9015, allowing the sale, possession, and consumption of alcohol in the 100 block of East 8th Street during the event. Staff Memo & Attachments
10. Approve a street event permit for the KU Homecoming Parade and Pep Rally event to close the 100 block of East 8th Street on Friday, September 26, 2014, from 1:30 p.m. – 11:00 p.m. and adopt on first reading, Ordinance No. 9009, allowing the sale, possession, and consumption of alcoholic liquor on public property in the 100 block of East 8th Street on Friday, September 26, 2014 from 1:30 p.m. – 11:00 p.m., for the KU Homecoming Pep Rally event. Staff Memo & Attachments
11. Approve a street event permit allowing the closure of the 700 block of Mississippi Street from 3:00 p.m. to 8:00 p.m. on Saturday, September 13, 2014, for the Old West Lawrence Neighborhood Association Block Party and adopt on first reading, Ordinance No. 9017, allowing the sale, possession, and consumption of alcohol in the 700 block of Mississippi Street during the event. Staff Memo & Attachments
12. Authorize the Mayor to sign a Subordination Agreement for Jerod Ryan Gregg and Stacy L. Wall, 1243 Prospect Avenue. Staff Memo
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider adopting Resolution No. 7077, accepting the Multimodal Studies Project final reports and receive the Bicycle & Pedestrian Planning, Existing and Proposed Plans memo. Multimodal Studies Staff Memo Bicycle Pedestrian Staff Memo Correspondence - Added 06/30/14
ACTION: Receive studies and adopt Resolution No. 7077, if appropriate.
2. Consider the following utility department items related to the Wakarusa Wastewater Treatment Plant, emergency reconstruction of 12th Street (public works), and the 2015 water and wastewater rates:
a) Consider awarding bid for Bid No. B1435, UT1304 Contract 3, Wakarusa WWTP Site Fill and E1600/N1175 Road Improvements to the low bidder, King’s Construction, in the amount of $5,086,413.65 and consider authorizing the City Manager to execute the contract. Consider authorizing payment to Clay and April Phillips, in the amount of $21,707.60, for acquisition of easements and rights-of-way for East 1600 Road. Bid Memo & Attachments
ACTION: Award bid for Wakarusa Wastewater Treatment Plant Site Fill and E1600/N1175 Road Improvements to Kings Construction, for $5,086,413.65, and authorize the City Manager to execute the contract. Authorize payment to Clay and April Phillips, in the amount of $21,707.60, for acquisition of easements and rights-of-way for East 1600 Road, if appropriate.
b) Consider authorizing an emergency reconstruction of 12th Street, between Louisiana Street and Ohio Street, and related improvements in the amount of $350,000. Staff Memo & Attachments
ACTION: Approve change order to Project PW1403, not to exceed $350,000, if appropriate.
c) Consider adopting on first reading, Ordinance No. 9008, establishing the 2015 water and wastewater service rates, effective November 15, 2014. Staff Memo & Attachments
ACTION: Adopt on first reading, Ordinance No. 9008, establishing the 2015 water and wastewater service rates, effective November 15, 2014, if appropriate.
3. Conduct an appeal of the Planning Director’s Determination for approval of Site Plan, SP-13-00423, for Menards, located at 1900 W. 31st Street. Accept dedications of right-of-way and easements for Final Plat, PF-14-00201, for Menards Addition, located at 1900 W. 31st Street. Submitted by Menard, Inc. property owner of record. Appeal Staff Memo & Attachments Menards Letter - Added 06/30/14 Final Plat Staff Memo & Attachments - Corrected 06/30/14 Correspondence - Added 06/30/14
ACTION: Approve, disapprove, or modify the site plan, if appropriate. Accept dedications of right-of-way and easements, if appropriate.
4. Consider authorizing the City Manager to execute an agreement for Phase 1 (market feasibility) in the amount of $29,000 (University of Kansas to pay 50%) for a conference center feasibility study. Staff Memo & Attachments KU Letter - Added 07/01/14
ACTION: Authorize the City Manager to execute the agreement, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List Budget Calendar
1. Consider dates for City/County/School District joint meeting. The School District will be suggesting some possible Wednesday dates.
· City Commission Study Session, Tuesday, July 8, 3:30 p.m. Location: City Commission Room. Topic: 2015 Budget.
· July 15 City Commission meeting canceled.
· Lawrence Public Library grand opening, Saturday, July 26, 10:00 a.m.
· July 29 City Commission meeting canceled.
· Employee Service Awards, Friday, November 7, 11:30 a.m. Location: Douglas County Fairgrounds, Building 21.
· 35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m. Location: Holiday Inn.
· National League of Cities conference, November 18-22, 2014. Location: Austin, TX.
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I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
One vacancy for a position that expired 05/31/14.
Building Code Board of Appeals:
One position expired 11/30/13 and is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.
Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.
Convention & Visitors Bureau Advisory Board:
Five positions expire 07/01/14. Four positions are eligible for reappointment to additional terms and one position will become vacant.
Douglas County Community Corrections Advisory Committee:
Two positions expire 05/31/14 and both are eligible for reappointment to additional terms.
Douglas County Emergency Management Board:
One position expires 07/01/14 and is eligible for reappointment to an additional term.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expires 03/01/16. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
One vacancy for a position that expired 12/31/13.
Two vacancies for positions that expire 09/30/14.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/13 and is eligible for reappointment to an additional term.
One vacancy for a position that expired 11/30/12 and one vacancy for a position that expired 11/30/13.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14. Five positions expired 12/31/13 and all are eligible for reappointment to additional terms.
One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. Eligibility requirements exist for this board.
One vacancy for a position that expires 04/30/14. One position will become vacant 04/30/14.
One vacancy for a position that expires 12/31/15.