Description: http://lawrenceks.org/2007/identity_graphic/Horizontal/8-inches/horiz_CityOfLawrence-8.5X2.45inches.jpg

 

CITY COMMISSION

MEETING AGENDA

June 17, 2014 – 3:30 p.m.

(Posted on webpage at 4:45 p.m. on 06/12/14)

(10MB files take approximately 45 seconds to open)

 

 

Updates:

06/17/14 @ 1:45 p.m.:

 

 

A.        STUDY SESSION:

 

1.       2015 Budget Study Session.   Agenda & Attachments (Updated 06/16/14)

 

The City Commission Meeting will convene in the City Commission Room

at 6:35 p.m.

 

 

 

B.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       None.

 

 

C.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Receive minutes from various boards and commissions:

 

Traffic Safety Commission meeting of 05/05/14

 

2.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

3.       Approve appointments as recommended by the Mayor.

 

4.       Bid and purchase items:

 

a)       Set bid date of June 24, 2014 for City Bid No. B1447, Project No. PW1422, Mississippi Street, 10th Street to 11th Street, Storm Sewer Improvements.   Staff Memo & Attachments

 

b)       Award bid for a DC Electric Scissor Lift for the Parks & Recreation Department, to the low bidder, Hertz Equipment, for $15,493.   Bid Memo

 

c)       Authorize the Finance Department and Engineering Division of Public Works to purchase two half ton trucks from Laird Noller Ford for the amount of $44,962.   Bid Memo

 

d)       Authorize the purchase of office furniture and public space furniture for the recreation facility at Rock Chalk Park from Scott Rice Office Works, LLC, for $95,210.89, utilizing the TCPN cooperative purchasing agreement.   Staff Memo

 

e)       Authorize the change in concrete contractors for the Parks & Recreation Department miscellaneous small concrete work, Bid #B1204 from Elite Construction to Hicks Concrete.  Elite Construction has notified the City they are not able to perform the work at the pace desired by the City and Hicks Construction was the next most responsive bidder and has agreed to do the work based of their bid in 2012.   Staff Memo

 

f)       Authorize the sole source purchase of three in-car video systems and six additional wireless microphone components for the Police Department, from Watchguard Digital In-Car Video, for $23,973.   Staff Memo

 

g)       Authorize the sole source purchase of 600 5/8” and 300 1” water meters for the Utilities Department, from Badger Meter, Inc., for a total of $78,885 for the 2014 Water Meter Replacement Program.  Staff Memo

 

5.       Adopt on first reading, Ordinance No. 8702, rezoning (Z-06-08-07), Bauer Farm Planned Residential Development from PRD-2 (Planned Residential Development) District to PD-Bauer Farm (Planned Development) District with maximum density limited to 25 dwelling units per acre. Property contains approximately 15 acres and is located on the north side of W 6th Street between Champion Lane and Folks Road. Rezoning approved by City Commission on 8/28/07. This ordinance is the completion of that rezoning request.    Staff Memo & Attachments   08/28/07 CC Minutes

 

6.       Adopt on second and final reading the following ordinances:

 

a)       Ordinance No. 9000, authorizing the use of the City’s eminent domain authority and condemning required right-of-way for the improvement of Wakarusa Drive and construction of a roundabout at Wakarusa and Inverness/Legends Drive.

 

b)       Ordinance No. 8999, de-annexing (A-14-00073) approximately 87 acres located at 2200 Noria Road and 4600 E. 23rd Street. (PC Item 1A; approved 9-0 on 5/19/14)

 

7.       Accept dedication of utility easements shown on MS-14-00185, Haskell Light Addition, a Minor Subdivision Replat of Lots 74, 75, and 76, Breezedale Addition. The property is located at 135 and 137 Pawnee Avenue.    Staff Memo & Attachments

 

8.       Approve rezoning, Z-14-00097, approximately 1.7 acres from IG (General Industrial) District to IL (Limited Industrial) District, located at 701 E. 19th Street. Submitted by Zach Stoltenberg on behalf of Silverback Enterprises LLC, property owner of record. Adopt on first reading, Ordinance No. 8995, rezoning (Z-14-00097), approximately 1.7 acres from IG (General Industrial) District to IL (Limited Industrial) District, located at 701 E. 19th Street. (PC Item 7; approved 9-0 on 5/21/14)  Staff Report   Map of Area   PC Minutes   Correspondence

 

9.       Approve artificial turf request, SP-14-00169, for 701 E 19th Street. Submitted by Zach Stoltenberg on behalf of Silverback Enterprises LLC, property owner of record.   Staff Memo & Attachments

 

10.     Approve rezoning, Z-14-00108, approximately 11.66 acres from IL (Limited Industrial) District to GPI (General Public and Institutional Use) District, located at 2900 & 2920 Haskell Ave (east of the proposed relocated Haskell Avenue). Submitted by Landplan Engineering PA, on behalf of Unified School District 497, property owner of record. Adopt on first reading, Ordinance No. 8996, to rezone (Z-14-00108) approximately 11.66 acres from IL (Limited Industrial) District to GPI (General Public and Institutional Use) District, located at 2900 & 2920 Haskell Ave. (PC Item 9A; approved 8-0-1 on 5/21/14)   Staff Report   Map of Area   PC Minutes

 

11.     Approve Special Use Permit, SUP-14-00110, for an Institutional Development Plan for the Lawrence College and Career Center, located at 2900 & 2920 Haskell Ave (east of the proposed relocated Haskell Avenue). The project proposes the construction of a new two-phase structure containing 56,000 sq. ft. and associated parking and site improvements. Submitted by Landplan Engineering PA on behalf of Unified School District 497, property owner of record. Adopt on first reading, Ordinance No. 8997, for Special Use Permit (SUP-14-00110), for an Institutional Development Plan for the Lawrence College and Career Center, located at 2900 & 2920 Haskell Ave. (PC Item 9C; approved 8-0-1 on 5/21/14)   Staff Report   Map of Area   Applicant Request   Site Plan   PC Minutes

 

12.     Approve extension request for Preliminary Development Plan for Mercato PCD, PDP-08-08-06, located in the northeast corner of the intersection of W 6th Street/Hwy 40 and K-10.    Staff Memo & Attachments

 

13.     Concur with the following recommendations of the Traffic Safety Commission:

 

a)       Approve recommendation from the Traffic Safety Commission to install traffic calming on Trail Road between Eldridge Street and Folks Road (TSC item #2; approved 5-0 on 5/5/14).  Funding is not currently available for construction of traffic calming devices.    Staff Memo   Miscellaneous Information

 

b)       Concur with the recommendation from the Traffic Safety Commission to deny the request to construct a round-a-bout at the intersection of Folks Road and Overland Drive (TSC item #3; denied 5-0 on 5/5/14).   Staff Memo   Miscellaneous Information

 

c)       Concur with the recommendation from the Traffic Safety Commission to deny the request to construct a round-a-bout at the intersection of Folks Road and Trail Road (TSC item #4; denied 5-0 on 5/5/14).    Staff Memo   Miscellaneous Information

 

14.     Approve a street event permit for the Lawrence Public Library to close a portion of the 700 block of Vermont Street adjacent to the Lawrence Public Library on Thursday June 26, 2014, from 5:00 p.m. – 10:00 p.m., for the Sneak Peek Party and adopt on first reading, Ordinance No. 9003, allowing the possession and consumption of alcohol on the 700 block of Vermont Street adjacent to the Lawrence Public Library on Thursday June 26, 2014, from 5:00 p.m. – 10:00 p.m., for their Sneak Peak Party.    Staff Memo & Attachments

 

15.     Approve a street event permit for the Lawrence Public Library to close a portion of the 700 block of Vermont Street adjacent to the Lawrence Public Library on Saturday July 26, 2014, from 7:00 a.m. – 10:00 p.m., for the grand opening of the library and adopt on first reading, Ordinance No. 9005, allowing the possession and consumption alcohol on the 700 block of Vermont Street adjacent to the Lawrence Public Library on Saturday July 26, 2014, from 7:00 a.m. – 10:00 p.m., for the grand opening.   Staff Memo & Attachments

 

16.     Approve revised traffic control plan for the 2014 Tour of Lawrence event on Saturday June 28, 2014, from 6:30 a.m. to 8:00 p.m. along 9th Street, allowing the closure of 9th Street at Michigan Street to west bound traffic.  Staff Memo & Attachments

 

17.     Approve a street event permit for the Lawrence Originals allowing the closure of 7th Street, between Kentucky Street and Tennessee Street, on Friday, July 4, 2014, from 12:00 p.m. – 11:59 p.m. and adopt on first reading, Ordinance No. 9006, allowing the sell, possession and consumption of alcohol on 7th Street between Kentucky Street and Tennessee Street on Friday, July 4, 2014, from 12:00 p.m. – 11:59 p.m. for the Lawrence Originals July 4th event.    Staff Memo & Attachments

 

18.     Approve a street event permit for Downtown Lawrence, Inc. to close a portion of the 700 block of Vermont Street adjacent to the Lawrence Public Library on Thursday August 7, 2014, from 1:30 p.m. – 11:30 p.m., for the Downtown Film Festival and adopt on first reading, Ordinance No. 9007, allowing the sale, possession and consumption alcohol on the 700 block of Vermont Street adjacent to the Lawrence Public Library on Thursday August 7, 2014, from 1:30 p.m. – 11:30 p.m., for the Downtown Film Festival.    Staff Memo & Attachments

 

19.     Authorize staff to bind coverage for property and casualty insurance ($140,000) and fire and medical auto/professional liability insurance ($57,864) for the insurance period of July 1, 2014, through July 1, 2015.   Staff Memo

 

20.     Authorize the City Manager to execute an agreement for the 2014 Edward Byrne Memorial Justice Assistance Grant (JAG) to use grant funds to purchase interview room equipment at the Law Enforcement Center and the Investigations and Training Center.  The grant is for $43,571 with no matching funds required by the City.   Staff Memo

 

21.     Receive request from Hernly Associates to purchase the property from the City, receive a development grant and establish a Neighborhood Revitalization Area on the property located at 1106 Rhode Island Street, refer the item to the Public Incentive Review Committee and set July 8, 2014, as the date for a public hearing on the proposed NRA and Revitalization Plan.   Staff Memo & Attachments

 

22.     Receive request from HERE Kansas LLC,  to establish a Neighborhood Revitalization Area (NRA) and Industrial Revenue Bonds for the property located at 1101/1115 Indiana Street and refer the item to the Public Incentive Review Committee and set July 8, 2014, as the date for a public hearing on the proposed NRA and Revitalization Plan.   Staff Memo & Attachments

 

23.     Approve Sign Permit for Mural Installation at the Lawrence Community Shelter.   Staff Memo & Attachments

 

24.     Approve as “signs of community interest”, a request from Lawrence Metaphysical Fair to place as many as 32 directional signs along 23rd Street and Harper Street, from July 11 to July 13, 2014.   Staff Memo & Attachments

 

25.     Authorize the Mayor to sign a Release of Mortgage for Steven M. Fair and Landra L. Fair, 1113 West 27th Street.   Staff Memo

 

 

 

 

D.        CITY MANAGER’S REPORT:          CM Report & Attachments    

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

E.         REGULAR AGENDA ITEMS:          

 

1.       Receive 2014 actuary report on the City of Lawrence’s other post-employment benefit liability (OPEB).     Staff Memo & Attachments   Draft Options

 

ACTION:      Receive report and refer to the City of Lawrence Health Care Committee, if appropriate.

 

 

2.       Consider approving Special Use Permit, SUP-14-00049, to continue the bed and breakfast use of the property as Runaway Pony Bed & Breakfast, located at 603 Tennessee St. Submitted by Rainbow Works LLC, property owner of record. Adopt on first reading, Ordinance No. 8998, for Special Use Permit (SUP-14-00049) to continue the bed and breakfast use of the property as Runaway Pony Bed & Breakfast, located at 603 Tennessee St. (PC Item 8; approved 7-2 on 5/21/14)   Staff Memo   Staff Report   Map of Area   Revised Floor Plan   Correspondence   PC Minutes   Applicant Correspondence - Added 06/17/14

 

ACTION:      Approve Special Use Permit (SUP-14-00049) to continue the bed and breakfast use of the property as Runaway Pony Bed & Breakfast, located at 603 Tennessee St., and adopt on first reading, Ordinance No. 8998, if appropriate.

 

 

 

F.         PUBLIC COMMENT:

 

 

G.        FUTURE AGENDA ITEMS:  Staff Memo

 

 

H.        COMMISSION ITEMS:

 

 

I.         CALENDAR:   Meeting List     Budget Calendar

 

1.       Consider dates for City/County/School District joint meeting.   The School District will be suggesting some possible Wednesday dates.

 

·                     City Commission Study Session, Tuesday, June 17, 3:30 p.m.  Location:  City Commission Room.  Topic:  2015 Budget.

 

·                     Public Meeting on Overview of the Rental Licensing and Inspection Program, Wednesday, June 18, 6:00 – 8:00 p.m.  Location:  Lawrence Free State High School Commons, 4700 Overland Drive.

 

·                     City Commission Study Session, Tuesday, July 8, 3:30 p.m.  Location:  City Commission Room. Topic:  2015 Budget.

 

·                     Lawrence Public Library grand opening, Saturday, July 26, 10:00 a.m.

 

·                     July 29 City Commission meeting canceled.

 

·                     Employee Service Awards, Friday, November 7, 11:30 a.m.  Location:  Douglas County Fairgrounds, Building 21.

 

·                     35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m.  Location:  Holiday Inn.

 

·                     National League of Cities conference, November 18-22, 2014.  Location: Austin, TX.

 

 

 

 

June 2014

Sun

Mon

Tue

Wed

Thu

Fri

Sat

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

 

 

 

 

 

 

 

 

July 2014

Sun

Mon

Tue

Wed

Thu

Fri

Sat

 

 

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

 

 

 

 

J.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Aviation Advisory Board:

Three positions expire 05/31/14 and all are eligible for reappointment to additional terms.

 

Building Code Board of Appeals:

One position expired 11/30/13 and is eligible for reappointment to an additional term.  Eligibility requirements exist for this board.

 

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15.  Both positions are designated for low/mod areas.

 

Contractor Licensing Board:

Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.

 

Convention & Visitors Bureau Advisory Board:

Five positions expire 07/01/14.  Four positions are eligible for reappointment to additional terms and one position will become vacant.

 

Douglas County Community Corrections Advisory Committee:

Two positions expire 05/31/14 and both are eligible for reappointment to additional terms.

 

Douglas County Emergency Management Board:

One position expires 07/01/14 and is eligible for reappointment to an additional term.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.

 

Homeless Issues Advisory Committee:

One vacancy for a position that expired 12/31/13. 

 

Human Relations Commission:

Two vacancies for positions that expire 09/30/14.

 

Jayhawk Area Agency on Aging:

One vacancy on the Advisory Council for a position that expires 09/30/14.  One position expired 09/30/13 and is eligible for reappointment to an additional term.

 

Lawrence Alliance:

One vacancy for a position that expired 11/30/12 and one vacancy for a position that expired 11/30/13.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/14.  Five positions expired 12/31/13 and all are eligible for reappointment to additional terms.

 

Mechanical Board of Appeals:

One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.

 

Plumbing Code Board of Appeals:

One vacancy for a position that expired 04/30/14.  Eligibility requirements exist for this board.

 

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.  One position will become vacant 04/30/14.

 

Sister Cities Advisory Board:

Two vacancies for positions that expires 12/31/15.