|
|
CITY COMMISSION
MEETING AGENDA
June 3, 2014 – 6:35 p.m.
(Posted on webpage at 4:35 p.m. on 05/29/14)
(10MB files take approximately 45 seconds to open)
Updates:
06/03/14 @ 4:20 p.m.:
- Added additional correspondence to Regular Agenda Item No. 6 – sidewalk sale right-of-way permits.
06/02/14 @ 3:45 p.m.:
- Added Ordinance No. 8999 to Consent Agenda Item No. 8 - approve de-annexation (A-14-00073) of approximately 87 acres located at 2200 Noria Road and 4600 E. 23rd Street;
- Added additional correspondence to Regular Agenda Item No. 6 – sidewalk sale right-of-way permits; and
- Added an aerial map of Lawrence VenturePark to Regular Agenda Item No. 7 – police facility.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of June 8 – 14, 2014 as Relay For Life Week.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Bicycle Advisory Committee meeting of 04/15/14
Horizon 2020 Steering Committee meeting of 04/14/14
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Approve appointments as recommended by the Mayor.
5. Bid and purchase items:
a) Set a bid opening date of June 17, 2014, for the purchase of a riding floor scrubber for the recreation facility at Rock Chalk Park. Staff Memo
b) Set bid opening date of June 17, 2014, for Bid No. B1444, Wastewater Treatment Plant Blower #1 Rehabilitation. Staff Memo
c) Set bid opening date of July 1, 2014, for the Comprehensive Rehabilitation Program Project at 1308 E. 16th Street. Staff Memo
d) Set bid opening date of July 1, 2014, for Bid No. B1445, Electrical Preventive Maintenance for the lift stations and water and wastewater treatment plants. Staff Memo
e) Authorize the Utilities Department to sole source purchase two probes, meters, and mounting hardware for the Kansas River wastewater treatment plant, totaling $36,571.08. Staff Memo
f) Award bid for Bid No. 1421, Project UT1210CS, Bob Billings Parkway East of K-10 Highway Sanitary Sewer and Waterline Improvements Project Contracts 1 and 2, to the low bidder, Kings Construction Company, Inc., in the amount of $220,000 and authorize the City Manager to execute the construction contract. Bid Memo & Attachments
g) Accept proposal from RD Johnson Excavating for the lime lagoon cleaning, removal, and beneficial reuse of the lime residuals and authorize the City Manager to enter into an agreement not to exceed $100,000 with an option to extend for four (4) additional years at both parties consent to allow for inflationary increases. Staff Memo
h) Authorize the City Manager to Execute Engineering Services Agreements with Professional Engineering Consultants in the amount of $35,852 for Project UT1409 Avalon Road Watermain Replacement and in the amount of $34,261 for Project UT1413 Homestead Drive Watermain Replacement. Staff Memo & Attachments
i) Authorize payment of $16,545.73 to the Kansas Department of Labor for the 2015 worker’s compensation self-insured assessment. Staff Memo
j) Approve purchase of roll-out carts for the residential curbside recycling program, in the amount of $1,262,344.80, to Rehrig Pacific Company, utilizing multi-year bid B1243, originally approved August 14, 2012. Bid Memo
k) Award bid for Bid No. B1432, Project Number PW1416, 2014 Crosswalk Markings Project and Iowa Street Pavement Marking Project to C-HAWKK in the amount of $84,826.90, provided the contractor can meet the terms established in the contract documents. Staff Memo & Attachments
6. Adopt on first reading, Ordinance No. 9000, authorizing the use of the City’s eminent domain authority and condemning required right-of-way for the improvement of Wakarusa Drive and construction of a roundabout at Wakarusa and Inverness/Legends Drive. Staff Memo & Attachments
7. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 8992, allowing the possession and consumption of alcohol on the public right-of-way on the 100 block of E 7th Street and the 100 block of E 8th Street during the Lawrence Busker Fest.
b) Ordinance No. 8993, authorizing the use of the City’s eminent domain authority and condemning required right-of-way and easements for the improvement of E. 1600 Road for the Wakarusa Wastewater Treatment Plant improvements.
8. Approve de-annexation, A-14-00073, of approximately 87 acres located at 2200 Noria Road and 4600 E. 23rd Street. Submitted by Barber Emerson, for Economic Development Corporation of Lawrence and Douglas County, property owner of record. Adopt on first reading, Ordinance No. 8999 (added 06/02/14), to de-annex (A-14-00073) approximately 87 acres located at 2200 Noria Road and 4600 E. 23rd Street. (PC Item 1A; approved 9-0 on 5/19/14) Staff Report Map of Area Applicant Request PC Minutes
9. Vacation of Final Plat of East Hills Business Park East and Final Plat of East Hills Business Park East No. 2 due to the proposed de-annexation of property from the City of Lawrence. Submitted by Barber Emerson, for Economic Development Corporation of Lawrence and Douglas County, property owner of record. (PC Item 1C; approved 9-0 on 5/19/14) Staff Report Map of Area Applicant Request East Final Plat East No. 2 Final Plat PC Minutes
10. Accept dedications of right-of-way and easements and vacation of right-of-way for Final Plat, PF-14-00208, for Bert Nash Addition, located at 138 Alabama St. Submitted by the City of Lawrence, for Bert Nash Community Mental Health Center Inc., property owner of record. Staff Memo & Attachments
11. Approve a Special Event request, SE-14-00222, for a fundraiser BBQ cook-off located at 1803 W. 6th Street. Submitted by Mount Oread Aerie #309 FOE, Inc., property owner of record. Staff Report
12. Authorize City Manager to sign agreement with Spencer Museum of Art renewing loan agreement for Japanese Noh masks. Staff Memo & Attachments
13. Approve submission of selected installation proposal to Westar Energy Solar Project Grant for the Prairie Park Nature Center. Staff Memo
14. Accept 2013 Annual Report: Economic Development Support & Compliance, as reviewed by the Public Incentives Review Committee on May 21, 2014. Staff Memo & Attachments
15. Authorize the City Manager to notify Berkley Plaza, Inc. of the City’s desire to exercise the option to extend the term of the lease for Municipal Court for one year and to execute the necessary lease amendment to extend the term through April 2016, at an annual base rent of $94,049. Staff Memo & Attachments
16. Authorize the City Manager to sign a license agreement with Lawrence –Douglas County Housing Authority for use of a portion of Edgewood Park to develop a new playground area. Staff Memo & Attachments
17. Authorize the City Manager to execute a License Agreement permitting the Lutheran Association of Ministries and Pilots U.S., Inc., to use certain portions of the Pawnee Avenue Right of Way in accordance with the terms of that Agreement. Staff Memo & Attachments
18. Modify the mortgage for Betty J. Erickson, 2114 Maple Lane. Staff Memo
C. CITY MANAGER’S REPORT: CM Report& Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct public hearing to consider the vacation of a public street right-of-way at 302 Maine Street as requested by property owner Lawrence Memorial Hospital. Staff Memo & Attachments
ACTION: Conduct public hearing. Approve Order of Vacation of the public street right-of-way at 302 Maine Street, if appropriate.
2. Conduct public hearing to consider the vacation of a public street right-of-way at 346 Maine Street as requested by property owner J & S Holdings, LLC. Staff Memo & Attachments
ACTION: Conduct public hearing. Approve Order of Vacation of the public street right-of-way at 346 Maine, if appropriate.
3. Consider receiving request from Tony Krsnich for neighborhood infrastructure and public improvements related to the 9 Del Apartments project. Staff Memo & Attachments
ACTION: Receive request and direct staff as appropriate.
4. Consider the following items related to the Lawrence Public Transit System:
a) Consider authorizing $120,000 in K-10 Connector funding for 2014. Staff Memo & Attachments
ACTION: Authorize $120,000 in K-10 Connector funding for 2014, if appropriate.
b) Consider receiving report regarding consideration of 21st and Stewart Avenue as location for transit hub. Staff Memo 04/21/14 Presentation Locational Analysis Traffic Impact Study
ACTION: Receive report. Direct staff as appropriate.
5. Conduct public hearing regarding Shots sidewalk dinning license revocation. Staff Memo & Attachments
ACTION: Conduct public hearing and direct staff as appropriate.
6. Receive request from Downtown Lawrence, Inc. for exclusive use of downtown right-of-way for the downtown sidewalk sale day for Thursday, July 17, 2014. Staff Memo & Attachments Correspondence - updated 06/03/14
ACTION: Approve request, if appropriate.
7. Receive public comment and consider receiving reports on police facility site location analysis, funding and debt analysis, and consider authorizing the City Manager to negotiate an agreement with Treanor Architects for a concept study for the police facility. Staff Memo & Attachments VenturePark Aerial Map - Added 06/02/14
ACTION: Receive public comments report. Authorize the City Manager to negotiate an agreement with Treanor Architects for a concept study, if appropriate.
8. Consider motion to recess into executive session for approximately 30 minutes for matters relating to employer-employee negotiations. The justification for the executive session is to keep employer-employee negotiation matters confidential at this time. The City Commission will resume their regular meeting in the Commission Room at the conclusion of the executive session.
ACTION: Approve motion, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List Budget Calendar
1. Consider dates for City/County/School District joint meeting. The County has expressed an interest in scheduling the meeting for a Wednesday at 4p.m.
· 26th Annual Outdoor Downtown Sculpture Exhibition opening reception and tour. Friday, May 30, 5:30 p.m. Location: Lawrence Arts Center.
· Public Meeting on Overview of the Rental Licensing and Inspection Program, Tuesday, June 3, 10:00 a.m. – 12:00 p.m. Location: Douglas County Fairgrounds Dreher Building, 2110 Harper Street.
· Dick’s Sporting Good Ribbon Cutting, Tuesday, June 3, 4:30 p.m. Location: 2727 Iowa Street.
· Police Recruit Academy swearing-in ceremony, Friday, June 6, 8:30 a.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway.
· Incident Command System for Executives and Senior Officials, Monday, June 9, 5:00 – 7:00 p.m. Location: Baldwin City Library, 800 7th Street, Baldwin City, KS. Flyer
· June 10 City Commission meeting canceled.
· Douglas County Food Policy Council goal setting retreat, Wednesday, June 11, 10:45 a.m. Location: Circle S. Ranch, 3325 Circle S. Lane.
· City Commission Study Session, Tuesday, June 17, 3:30 p.m. Location: City Commission Room. Topic: 2015 Budget.
· Public Meeting on Overview of the Rental Licensing and Inspection Program, Wednesday, June 18, 6:00 – 8:00 p.m. Location: Lawrence Free State High School Commons, 4700 Overland Drive.
· City Commission Study Session, Tuesday, July 8, 3:30 p.m. Location: City Commission Room. Topic: 2015 Budget.
· Lawrence Public Library grand opening, Saturday, July 26, 10:00 a.m.
· July 29 City Commission meeting canceled.
· Employee Service Awards, Friday, November 7, 11:30 a.m. Location: Douglas County Fairgrounds, Building 21.
· 35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m. Location: Holiday Inn.
· National League of Cities conference, November 18-22, 2014. Location: Austin, TX.
|
|
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Three positions expire 05/31/14 and all are eligible for reappointment to additional terms.
Building Code Board of Appeals:
One position expired 11/30/13 and is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.
Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.
Convention & Visitors Bureau Advisory Board:
Five positions expire 07/01/14. Four positions are eligible for reappointment to additional terms and one position will become vacant.
Douglas County Community Corrections Advisory Committee:
Two positions expire 05/31/14 and both are eligible for reappointment to additional terms.
Douglas County Emergency Management Board:
One position expires 07/01/14 and is eligible for reappointment to an additional term.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
One vacancy for a position that expired 12/31/13.
Two vacancies for positions that expire 09/30/14.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/13 and is eligible for reappointment to an additional term.
One vacancy for a position that expired 11/30/12 and one vacancy for a position that expired 11/30/13.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14. Five positions expired 12/31/13 and all are eligible for reappointment to additional terms.
One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. Eligibility requirements exist for this board.
One vacancy for a position that expires 04/30/14. One position will become vacant 04/30/14.
Two vacancies for positions that expires 12/31/15.