|
|
CITY COMMISSION
MEETING AGENDA
May 13, 2014 – 4:00 p.m.
(Posted on webpage at 4:50 p.m. on 05/08/14)
(10MB files take approximately 45 seconds to open)
Updates:
05/12/14 @ 4:10 p.m.
- Added a revised Ordinance No. 8986 to Consent Agenda Item No. 8-d, rezoning (Z-14-00057) approximately 8 acres from PCD-[Bauer Farm] to PCD-[Bauer Farm Northwest], located at 4700 Overland Drive;
- Added updated staff memo to Consent Agenda Item No. 11, renewal of Public Official Liability and Law Enforcement Liability insurance to Consent Agenda; and
- Added correspondence from the Sustainability Action Network to Regular Agenda Item No. 2.
A. EXECUTIVE SESSION:
1. Consider motion to recess into executive session for approximately one hour for the purpose of discussing non-elected personnel matters. The justification for closing the meeting is to keep personnel matters confidential at this time and to protect the privacy of non-elected personnel.
ACTION: Approve motion to recess into executive session for approximately one hour, if appropriate.
After the executive session, the City Commission Meeting will reconvene at 6:35 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of May 11 – 17, 2014 as Police Week and Thursday, May 15, 2014 as Peace Officers Memorial Day.
2. Proclaim the week of May 16 – 18, 2014 as Lawrence Fill the Boot Days for MDA.
3. Proclaim the week of May 18 – 24, 2014 as Public Works Week.
4. Proclaim the month of May, 2014 as Mental Health Month.
5. Presentation of the 2014 Lawrence Cultural Arts Commission Community Art Grant Awards.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 03/11/14.
2. Receive minutes from various boards and commissions:
Community Development Advisory Committee meeting of 04/10/14
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Award City Bid No. B1423, Project PW1338, Yankee Tank Estates, Phase 1, Street, Storm Sewer, and Waterline Improvements (Benefit District) to RD Johnson Excavating Co., Inc. in the total amount of $553,554.80. Bid Memo & Attachments
b) Award City Bid No. B1427, Project PW1314, Vermont Street, 21st Street to 22nd Street, Brick Street Reconstruction, to R.D. Johnson Excavating Co., Inc., in the amount of $294,011.96, provided the contractor can meet the terms established in the contract documents. Bid Memo & Attachments
c) Award City Bid No. B1422, PW1401, (KLINK) 6th Street, (U.S. 40 HWY) From K-10 to Folks Road, 23rd Street (K-10 HWY) From Iowa Street to Ousdahl Road, to Vance Brothers, Inc., in the total amount of $667,714.12, provided the contractor can meet the terms established in the contract documents. Bid Memo & Attachments
d) Award the construction contract for Bid No. B1412 to Banks Construction LLC, in the amount of $763,231, and authorize the City Manager to execute the construction contract for project UT1313, Mississippi Street Waterline Replacement. Bid Memo & Attachments
e) Authorize staff to proceed with preliminary engineering services and material acquisition with the Emery Sapp and Son, Inc./BG Consultants project team for UT1415 – Emergency Sanitary Sewer Repair (1000 block of Connecticut Street) and authorize staff to execute a contract based on the time and material budget Staff Memo & Attachments
f) Authorize the City Manager to execute a proposal from Star Signs, LLC for a permanent 60 square foot monument sign for the entrance of Lawrence VenturePark in the amount of $16,950. Staff Memo & Attachments
7. Adopt on first reading, Ordinance No. 8987, changing the names of various streets within Lawrence VenturePark business park. Staff Memo & Attachments
8. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 8973, establishing no parking, 7:00 a.m. – 5:00 p.m., Monday–Friday, along the west side of Hilltop Drive between Harvard Road and Oxford Road.
b) Ordinance No. 8984, to rezone (Z-14-00056) approximately .126 acre from RSO (Single-Dwelling Residential-Office) District to CN1 (Inner Neighborhood Commercial) District, located at 512-514 Locust St.
c) Ordinance No. 8985, for Comprehensive Plan Amendment (CPA-14-00059) to Horizon 2020, Chapters 6 and 14 to revise the maximum retail cap from 72,000 SF to 122,000 square feet to permit a proposed grocery development in Bauer Farm, located at 4700 Overland Drive.
d) Ordinance No. 8986, to rezone (Z-14-00057) approximately 8 acres from PCD-[Bauer Farm] to PCD-[Bauer Farm Northwest], located at 4700 Overland Drive.
9. Approve Final Plat, PF-14-00054, for Bauer Farm Sixth Plat, located at 4700 Overland Dr. Submitted by Treanor Architects, PA, for Free State Group, LLC, property owner of record. Staff Memo & Attachments
10. Receive request from Lawrence Community Shelter to increase the occupancy limit of the shelter during cold weather from 125 to 160; refer to staff for recommendation.
11. Authorize renewal of Public Official Liability and Law Enforcement Liability insurance. Staff Memo - Updated 05/12/14
D. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Consider adopting the 2014 Annual Action Plan and 2014 Investment Summary of the 2013-2017 Consolidated Plan, and consider adopting Resolution No. 7072, authorizing the Mayor to execute agreements for the 2014 CDBG and HOME programs and other such documents as may be required to be submitted to the U.S. Department of Housing and Urban Development for such programs. Staff Memo & Attachments
ACTION: Adopt the 2014 Annual Action Plan and 2014 Investment Summary 2013-2017 Consolidated Plan and adopt Resolution No. 7072, authorizing the Mayor to execute necessary documents, if appropriate.
2. Receive presentation from the Sustainability Action Network regarding bicycle transportation funding. Correspondence - Added 05/12/14 Sustainability Action Network Presentation: Bicycle Transportation Budget Plan - Added 01/05/15
ACTION: Receive presentation.
3. Conduct public hearing and consider recommendations from the Historic Resources Commission to designate the following properties as Landmarks on the Lawrence Register of Historic Places: Staff Memo & Attachments
a) L-14-00032: 1300 Haskell Avenue, Charles and Elizabeth Haskell French House. Staff Report & Attachments
b) L-14-00033: 1340 Haskell Avenue, John G. Haskell House Staff Report & Attachments
ACTION: Conduct public hearing. Adopt on first reading, Ordinance No. 8988, for landmark designation of 1300 Haskell Avenue to the Lawrence Register of Historic Places, Ordinance No. 8989, for landmark designation of 1340 Haskell Avenue to the Lawrence Register of Historic Places, if appropriate.
4. Receive updated staff report on Dawn Fiber project conduit issue. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List 2015 Budget Calendar.
1. Suggest possible dates for City/County/School District joint meeting.
· Good Morning Lawrence at the Lied Center, Thursday, May 8, 8:30 a.m.
· Public meeting regarding the 2015 City of Lawrence Budget, Thursday, May 8, 5:30 p.m. Location: Fire Station No. 5, 1901 Stewart Avenue, Jayhawk Room.
· Train Day, Saturday, May 10, 2:00 p.m. Location: Santa Fe Depot.
· Lawrence Memorial Hospital Endowment Association Hearts of Gold Ball, Saturday, May 10, 5:30 p.m. Location: Lawrence Journal World, 609 New Hampshire.
· Public Meeting on Overview of the Rental Licensing and Inspection Program, Thursday, May 15, 6:00 – 8:00 p.m. Location: Union Pacific Depot, 402 N. 2nd Street.
· Fallen Officer Memorial Service, Friday, May 16, 9:00 a.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway.
· City of Lawrence day at T-Bones game, Thursday, May 22.
· City offices closed on Monday, May 26 in observance of Memorial Day.
· Public Meeting on Overview of the Rental Licensing and Inspection Program, Tuesday, June 3, 10:00 a.m. – 12:00 p.m. Location: Douglas County Fairgrounds Dreher Building, 2110 Harper Street.
· Police Recruit Academy swearing-in ceremony, Friday, June 6, 8:30 a.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway.
· June 10 City Commission meeting canceled.
· Douglas County Food Policy Council goal setting retreat, Wednesday, June 11, 10:45 a.m. Location: Circle S. Ranch, 3325 Circle S. Lane.
· Public Meeting on Overview of the Rental Licensing and Inspection Program, Wednesday, June 18, 6:00 – 8:00 p.m. Location: Lawrence Free State High School Commons, 4700 Overland Drive.
· Lawrence Public Library grand opening, Saturday, July 26, 10:00 a.m.
· Employee Service Awards, Friday, November 7, 11:30 a.m. Location: Douglas County Fairgrounds, Building 21.
· 35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m. Location: Holiday Inn.
· National League of Cities conference, November 18-22, 2014. Location: Austin, TX.
|
|
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Building Code Board of Appeals:
One position expired 11/30/13 and is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.
Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
One vacancy for a position that expired 12/31/13.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/13 and is eligible for reappointment to an additional term.
One vacancy for a position that expired 11/30/12 and one vacancy for a position that expired 11/30/13.
Lawrence Cultural Arts Commission:
One vacancy for a position that expired 01/31/14.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14. Five positions expired 12/31/13 and all are eligible for reappointment to additional terms.
One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. Eligibility requirements exist for this board.
One vacancy for a position that expires 04/30/14. One position will become vacant 04/30/14.
Two vacancies for positions that expire 12/31/15.