City of Lawrence

Sales Tax Audit Committee

November 7, 2013 minutes     

MEMBERS PRESENT:	Ted Boyle, Jon King, Timothy Bateman
MEMBERS ABSENT:	Charlie Sedlock
STAFF PRESENT:	Casey Toomay, Budget Manager Robert Nugent, Transit Administrator
PUBLIC PRESENT:	None

---

The meeting was called to order.

Robert Nugent, Transit Administrator, provide the group with a tour of the MV Transportation facility.  He provided an overview of the flex route service and discussed the idea of a possible site for a transit hub at 21^st and Stewart Avenue.   

The committee reviewed the minutes from the meeting on June 7, 2013.  A motion was made to approve the minutes by Bateman.  It was seconded by Boyle.  The motion passed 3-0.  

Toomay walked the committee through revenues and expenditures as of September 30, 2013.

• Proceeds from the three City sales and use taxes received and receipted to the general fund totaled $6,180,662.  Proceeds were transferred to the appropriate funds as follows:
• Proceeds from the 0.30% sales tax received as of September 30, 2013, totaled $3,371,270.
• $3,183,770 has been transferred to the Capital Improvement Reserve Fund for infrastructure;
• $187,500 has been transferred to the Equipment Reserve Fund for future purchase of fire apparatus and/or equipment. 
• Proceeds from the 0.20% sales tax received as of September 30,2013, totaled $2,247,514 and were transferred to the Transit Fund for operating costs;
• Proceeds from the 0.05% sales tax received as of September 30,2013, totaled $561,878 and were transferred to the Equipment Reserve Fund for transit equipment purchases;
• As of September 30, 2013, expenditures were as follows:

o $2,610,281 of the 0.30% sales tax was spend on the following projects:

Residential Street Maintenance	$970,180
Maple Street Pump Station	$440,110
Bob Billings Parkway, Iowa to Kasold	$1,178,830
Wakarusa, Research to Oread West	$21,161
TOTAL	$2,610,281

o A total of $6,084,036 has been spent (including encumbrances) on transit from all funds in 2013.  The expenditures were paid from federal, state, and local funds as follows:

• $3,174,376 of expenses were paid with proceeds from the 0.20% sales tax, fare box receipts, bus pass sales, and motor vehicle taxes; 
• $2,909,660 of expenditures were paid with federal and state grants;
• None of the 0.05% sales tax has been spent in 2013.  These funds will be spent as matching funds for state and federal grants for bus purchases or other capital needs, including a permanent bus transfer facility. 

Toomay will email maps showing the 2013 Comprehensive Street Maintenance Program and the 2013 Concrete Rehabilitation Program to show the locations of the projects included on the Infrastructure Sales Tax Spending Plan.  Toomay will also provide additional information on the revenues budgeted on the infrastructure sales tax spending plan for 2013.  Will we meet budget?  How about for 2014?

Toomay will provide additional information on payments to the following vendors:  David Haigh, Byron Wiley, Eric Farnsworth, and Sunflower Paving. 

The committee scheduled the next meeting for April 10 at 4:00 at City Hall. 

A motion to adjourn was made by King and seconded by Bateman.  The motion passed 3-0. 

The meeting was adjourned.