Memorandum

City of Lawrence

Utilities Department

TO:	David L. Corliss – City Manager Cynthia Wagner - Assistant City Manager Diane Stoddard - Assistant City Manager
FROM:	John Shutak – Utilities Engineer
CC:	Dave Wagner – Director of Utilities Mike Lawless – Deputy Director of Utilities Philip Ciesielski – Asst. Director of Utilities Beth Krishtalka – Assistant to Director Bob Brower – Utilities Operations Superintendent
Date:	April 02, 2014
RE:	April 08, 2014 Agenda Item – Set a bid date for Bid No. B1412 UT1313, Mississippi Street Waterline Replacement.

Please include the following item on the City Commission Agenda for consideration at the April 08, 2014 meeting:

Set a bid date of April 29, 2014 for Bid No. B1412, for project UT1313 Mississippi Street Waterline Replacement.

Project Description:

The Mississippi Street waterline replacement project, as shown on the attached map, includes the replacement of the existing 1916 8” cast iron waterline from 3^rd Street to 9^th Street. The project includes the installation approximately 4,200 lineal feet of 8” PVC waterline utilizing horizontal directional drilling as the primary installation method to minimize pavement removal and replacement and disturbance of existing surface features. The project will be completed in a single phase and is planned to be completed within 240 calendar days from the date that notice to proceed is issued.

Project History:

The Mississippi Street waterline replacement project was evaluated as part of a preliminary design report, which established viable alternatives for alignment, project prioritization, construction cost estimates, and sequencing that will align with planned street rehabilitation work and budgeted funding. The assessment study identified the Mississippi Street waterline as the third priority for replacement due to the age (1916 cast iron) and low serviceability as there are minimal in line valves that can be used to maintain water service during repairs. The first two priority projects, 23^rd Street (Iowa to Louisiana) and North Iowa Street (Riverridge to Lakeview), are currently under construction.

Project Details:

Professional Engineering Consultants have completed the design and production of construction documents for the project incorporating City and outside review agency comments. Project documents will be available to prospective bidders by Wednesday April 09, 2014.

A public meeting will be held with affected residents, tenants, and business owners prior to the start of construction to address any concerns related to the project. Staff will make every reasonable accommodation to minimize construction impacts on the neighborhood.

The waterline replacement project will require temporary traffic restrictions at various locations along the project length to accommodate construction equipment and ensure a safe working environment for the contractor and the traveling public. No significant traffic impacts are planned or anticipated for the project.

To accommodate Pinckney Elementary School the project will be constructed from north to south (beginning at 3^rd Street and ending at 9^th Street). Construction activity is to be completed north of 6^th Street prior to, or coinciding with, the start of the 2014 fall semester.

Project Funding:

The project will be funded from the Department of Utilities bonded construction fund. The adopted Capital Improvement Project Scenario 5 budget allocates a total of $12,666,500.00 for the 2013-2017 period.

Action Request:

Set a bid date of April 29, 2014 for Bid No. B1412, for project UT1313 Mississippi Street Waterline Replacement.

Thank you for your assistance. Please advise if you have any questions.