Memorandum

City of Lawrence

Department of Utilities

TO:	David L. Corliss – City Manager Cynthia Wagner - Assistant City Manager Diane Stoddard - Assistant City Manager
FROM:	Melinda Harger – Utilities Engineer
CC:	Dave Wagner – Director of Utilities Mike Lawless – Deputy Director of Utilities Philip Ciesielski – Assistant Director of Utilities Beth Krishtalka – Assistant to Director Mark Hegeman – Utilities Operations Superintendent Dave King – Utilities Maintenance Superintendent Bob Brower – Utilities Field Services Superintendent Leah Morris – Project Engineer
DATE:	April 2, 2014
RE:	Agenda Item – Award Bid for Bid Number B1419, Project UT1304 Contract 1 Wakarusa Conveyance, Haskell Avenue Casing Pipe

Please include the following item on the City Commission agenda for consideration at the April 8, 2014 meeting:

Award Bid for Bid Number B1419, Project UT1304 Contract 1 Wakarusa Conveyance, Haskell Avenue Casing Pipe to the low bidder Emery Sapp & Sons, Inc. in the amount of $88,600.00 and authorize the City Manager to execute the contract.

Project Description 

The 2012 Wastewater Utilities Master Plan and Capital Improvements Program recommend the construction of the Wakarusa Wastewater Treatment Plant (WWTP) and Conveyance Corridor facilities to be online in 2018. These improvements are required to mitigate wet weather surcharging of sanitary sewers along the 31^st Street Corridor, provide for relief of wet weather overloading at the existing WWTP, and provide additional organic treatment capacity to provide for future growth of the community.

The Conveyance Corridor improvements include a pump station facility in the area of 31^st and Louisiana and required forcemains and gravity sewers to convey sewerage to and from this point to the Wakarusa WWTP.

Project Status

March 12, 2013 - City Commission authorized staff to advertise a Request for Proposals for Engineering Services for the Wakarusa Wastewater Treatment Plant and Conveyance Corridor Facilities. 

June 18, 2013 - City Commission authorized staff to negotiate an engineering services agreement with Black & Veatch Corporation.

July 23, 2013 – City Commission authorized an engineering services agreement with Black & Veatch for initial design services.

October 22, 2013 – City Commission authorized execution of Supplement Agreement No. 1 with Black & Veatch for preliminary design for the WWTP and pump station as well as final design of the force mains, roads adjacent to the WWTP, and WWTP site fill.

January 7, 2014 – City Commission authorized execution of an agreement with Baker University for easements related to the force mains between Pump Station 10 and the Wakarusa WWTP.

Project Status

Project UT1304 will consist of various separate design and construction contracts.  UT1304 Contract 1 will install casing pipe across Haskell Avenue ahead of the SLT construction in that area and allow the future installation of force mains between Pump Station 10 and the Wakarusa WWTP. 

On April 1, 2014 bids were received from the following two (2) bidders.  The bids were opened and the bids listed below publicly read aloud.

Emery Sapp & Sons                              $88,600.00

RD Johnson                                         $99,500.00

Engineer’s Estimate                             $145,000.00

The low bidder, Emery Sapp & Sons, is currently constructing the SLT project.

Based on a review of the bids and the qualifications of the low bidder, Department of Utilities staff recommend awarding the bid to the low bidder, Emery Sapp & Sons.

Project Schedule

Advertise for Bid                          March 11, 2014

Bid Opening                                April 1, 2014

Proposed Award Bid                     April 8, 2014

Proposed Notice to Proceed           April 15, 2014

Proposed Project Completion                   May 30, 2014

Force Main Construction                Beginning August 2014

Project Funding

The project is included in the Department of Utilities 2013 Rate Plan and Capital Improvement Program.

Action Request

Award Bid for Bid Number B1419, Project UT1304 Contract 1 Wakarusa Conveyance, Haskell Avenue Casing Pipe to the low bidder Emery Sapp & Sons, Inc. in the amount of $88,600.00 and authorize the City Manager to execute the contract.

Thank you for your assistance. Please advise if you have any questions.