Memorandum
City of Lawrence
Information Systems Department
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To: |
Dave Corliss, City Manager |
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From: |
James Wisdom, Information Technology Director |
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cc: |
Brienne Wilkins, Purchasing Specialist |
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Date: |
March 24, 2014 |
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Re: |
Phone Systems Support Annual Renewal |
Phone System Support
City Bid No. B08011 was for annual support for supporting phone telecommunication systems for various locations including City Hall, Kaw Water Treatment, Wastewater Treatment Plant, Law Enforcement Center, Investigations & Training Center, Nature Center, Maintenance Garage, and the Indoor Aquatic Center. The bid was awarded to Innovative Service Solutions, Inc. (ISS). Siemens has dropped support for these systems and our vendor has purchased a used model to be able to provide spare parts. The City is in the beginning stages of replacing these older systems with a Voice over IP (VoIP) system. Information Technology staff recommends renewing the existing contract for one additional year. ISS dropped their original bid price 20%, a savings of $4,150.40, and has increased their coverage from 8am to 5pm to 24 hours per day. ISS has agreed to cancel coverage on systems as we replace them with the new VoIP system. The coverage is for March 1, 2014 to March 1, 2015.
Expenditure Distribution
The expense is supported by the various departments and would be distributed as in previous years:
|
Department / Division |
Account Number |
Amount |
|
Information Technology |
001-1-1070-2133 |
$5,390.60 |
|
Information Technology |
001-1-1070-2420 |
$1,509.34 |
|
Police |
001-2-2110-2367 |
$1,890.40 |
|
Police |
001-2-2120-2420 |
$561.34 |
|
Police |
001-2-2144-2420 |
$981.82 |
|
Police |
001-2-2150-2420 |
$420.48 |
|
Police |
001-2-2160-2420 |
$138.76 |
|
Public Transit |
211-4-4180-2432 |
$1,440.06 |
|
Utility Billing |
501-1-1069-2133 |
$646.85 |
|
Utilities |
501-7-7100-2133 |
$431.23 |
|
Utilities |
501-7-7220-2325 |
$952.00 |
|
Utilities |
501-7-7310-2325 |
$960.00 |
|
Solid Waste |
502-3-3510-2133 |
$359.36 |
|
Solid Waste |
502-3-3520-2133 |
$359.36 |
|
Central Maintenance Garage |
504-3-3210-2135 |
$560.00 |
|
|
Total |
$16,601.60 |
Recommendation Action
Information Technology recommends approving the renewal of the existing phone system support maintenance agreement for eight locations (City Hall, Kaw Water Treatment Plant, Wastewater Treatment Plant, Law Enforcement Center, ITC Police Building, Nature Center, Central Maintenance Garage, and the Indoor Aquatic Center) for phone system CBX parts and maintenance services to Innovative Service Solutions for an annual cost of $16,601.60.