Memorandum

City of Lawrence

Utilities Department

TO:	David L. Corliss – City Manager Cynthia Wagner - Assistant City Manager Diane Stoddard - Assistant City Manager
FROM:	John Shutak – Utilities Engineer
CC:	Dave Wagner – Director of Utilities Mike Lawless – Deputy Director of Utilities Philip Ciesielski – Asst. Director of Utilities Beth Krishtalka – Assistant to Director Mark Hegeman – Utilities Operations Superintendent Dave King – Utilities Maintenance Superintendent
Date:	March 12, 2014
RE:	March 25, 2014 Agenda Item – Negotiate an Engineering Services Agreement for Preliminary Engineering Services for Project UT1403 Evaluation of Rehabilitation and Replacement Options for the Stratford Elevated Tank

Please include the following item on the City Commission Agenda for consideration at the March 25, 2014 meeting:

Authorize Staff to negotiate an Engineering Services Agreement with Black & Veatch for Preliminary Engineering Services for Project UT1403 Evaluation of Rehabilitation and Replacement Options for the Stratford Elevated Tank

Project Description:

The 2012 Integrated Water Utilities Plan and adopted scenario 5 Capital Improvement Plan identified and provided funding for rehabilitation and restoration of coatings systems for elevated and ground storage facilities within the water distribution system during the five year period between 2013-2017.

Project Details:

The City of Lawrence water distribution system is divided into two pressure zones, West Hills (High Pressure) and Central Service (Low Pressure) and contains approximately 460 miles of transmission and distribution piping as well as elevated and ground storage facilities as follows:

West Hills:

Stoneridge Elevated Storage, 2008 – 1.5 MG

6^th Street Elevated Storage, 1967 – 0.5 MG

Stratford Elevated Storage, 1954 – 0.5 MG

Central Service:

Kasold Ground Storage & Booster Pumping, 1970 – 1.5 MG

Oread Ground Storage & Booster Pumping, 1931 – 1.0 MG(S), 1954 – 1.4 MG(N)

Harper Elevated Storage, 1967 – 0.5 MG

The 2012 Integrated Water Utilities Plan identified the coatings on the Stratford, 6^th Street, and Harper Elevated Storage Facilities for rehabilitation/restoration as part of the tower protective coatings project. Elevated and ground storage facilities within the water distribution system are critical to maintaining system pressures, system water quality, and providing volume to meet system demands.

Staff identified the Stratford elevated storage facility, located at 1225 Sunset Drive and shown on the attached map, as the first priority of the project. The selection of the Stratford facility was based on age; known condition, content, and required abatement of the existing epoxy based interior and lead based exterior coatings; required repairs and/or replacement of the cathodic protection, venting, and structural systems; and accessibility limitations with respect to the manway and ladders. An inspection of the existing facility was performed by Ozark Applicators, LLC in October of 2010 and the findings thereof are attached for reference.

Project History:

On January 07, 2014, the City Commission authorized staff to advertise a Request for Proposals for Preliminary Engineering Services.

On January 08, 2014, staff advertised the Request for Proposals for Preliminary Engineering Services via demand star online service and direct mailing.

On February 14, 2014, staff received proposals from three (3) groups. Proposals were received from Black & Veatch, HDR Engineering Inc., and Lamp, Rynearson & Associates, Inc..

A review committee consisting of Department of Utilities staff evaluated the proposals. Black & Veatch was judged to be the highest qualified respondent for the requested services.

Respondents were evaluated in the following categories:

Project Knowledge and Approach
Project Qualifications and Experience
Key Project Staff and Experience
Related Local Experience with Department of Utilities Staff
Project Schedule

Black & Veatch consistently outscored other respondents in all categories evaluated with the exception of schedule. Black & Veatch provided a well detailed project approach including:

Discussion of rehabilitation versus replacement and associated alternatives analysis.
Hydraulic interaction and coordination required with the current Oread ground storage and booster pumping facility replacement project.
Discussion of the hydraulic impacts that differing service elevations at elevated storage facilities serving the West Hills pressure zone will have on the project.
Permitting considerations for the project; maintenance of service during either rehabilitation or replacement for telecommunications providers currently located on the Stratford Elevated Tank.
The importance of public involvement at each stage of the project.

Black & Veatch also provided a well rounded discussion of project and staff experience listing similar projects completed in the region including the elevated storage tank located at 6^th Street and Stoneridge Drive constructed from 2008 to 2009 for the City of Lawrence.

Project Funding:

The program is included in the Department of Utilities 2013/2014 Capital Improvement Plan and adopted Rate Plans.

Action Request:

Thank you for your assistance. Please advise if you have any questions.