Memorandum

City of Lawrence

Parks & Recreation Department

DATE:	February 26, 2014
TO:	Dave Corliss, City Manager,
	Cynthia Wagner, Assistant City Manager
	Diane Stoddard, Assistant City Manager
	Ernie Shaw, Interim Director Parks & Recreation
FROM:	Mark Hecker, Assistant Director, Parks and Recreation
RE:	Parks & Recreation Concessions Provider Agreement

The Parks & Recreation Department requests the following item be placed on the next available City Commission Agenda.

Project/Item Description:

Parks and Recreation solicited proposals from concessions vendors to operate food and beverage concessions at the following Parks & Recreation Facilities:

Group 1:  

Recreation Center at Rock Chalk Park, 101 George Williams Way

Lawrence Indoor Aquatic Center (LIAC), 4706 Overland Drive

Group 2

Clinton Lake Youth Sports Complex (YSC), 1035 N. 1350 Road

Clinton Lake Adult Softball Complex (CLSC), 1352 E. 1048 Road

Holcom Park Athletic Complex (HPSC), 2601 W. 25th Street

Lawrence Outdoor Aquatic Center (LOAC), 727 Kentucky Street

Group 3:  All locations listed in option 1 and option 2

Proposals were rated based on percentage of gross sales/set fee paid to the City, the number of facilities that the vendor could successfully operate, and the ability to provide healthy menu items that meet the department’s new nutritional standards for concessions and vending.

Three firms responded to our request for proposals

Hy-Vee, Inc.

Famous Dave’s BBQ

Wheat State Pizza 

Hy-Vee was the only vendor that provided a proposal for all facilities listed. Their proposal also provided comparable payments and menu options that met all of the requirements specified.

Action Request:

Authorize the City Manager to sign a two year concessions agreement with Hy-Vee Inc, to be the concessions provider to the Parks & Recreation Department, beginning in March of 2014.  Agreement will include roll-over options for additional years if both parties agree.