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CITY COMMISSION

MEETING AGENDA

January 21, 2014 – 6:35 p.m.

(Posted on webpage at 4:40 p.m. on 01/16/14)

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A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       None.

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve City Commission meeting minutes from 12/10/13.

 

2.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

3.       Approve licenses as recommended by the City Clerk’s Office.    

 

4.       Bid and purchase items:

 

a)       Set bid opening date of February 4, 2014 for hourly tree trimming services (emergency/non-emergency).   Staff Memo

 

b)       Waive bidding requirements and approve the acquisition and installation of security cameras at the Transit Operating Facility, located at 1260 Timberedge Road, by Capital Electric Integrated System Group (the University of Kansas contractor) for $100,373.  The cost of the system will be entirely paid with Kansas Department of Transportation Construction Transportation funds and there will be no cost to the City.   Staff Memo & Attachments

 

c)       Approve reimbursement to Lawrence Arts Center in the amount of $17,771.36, for installation, programming and training of new ESI phone system.   Staff Memo & Attachments

 

5.       Adopt on second and final reading, Ordinance 8951, pertaining to the salary of City Commissioners and the Mayor of the City of Lawrence. 

 

6.       Accept dedication of easements and rights-of-way associated with Final Plat, PF-13-00084, Langston Heights Addition, an 80 lot subdivision that includes detached, duplex and multi-family residential lots. The property is located along the east side of K-10 highway and south of W. 6th Street, north and south of Crystal Lane and Palisades Drive extended to the west. Submitted by Landplan Engineering, for Langston Heights, LC, property owner of record. (PC Item 7; approved 8-0 on 12/18/13)   Staff Memo   Staff Report   Final Plat   Approved Preliminary Plat   Correspondence

 

7.       Approve a temporary use of public right-of-way permit for use of various city streets, including the rolling closure of the northbound lane of Massachusetts Street downtown from 8:00 a.m. – 8:25 a.m., on Monday, May 26, 2014, for The Home Run 5K.  Staff Memo & Attachments

 

 

 

 

C.        CITY MANAGER’S REPORT:          CM Report & Attachments    

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.        REGULAR AGENDA ITEMS:          

 

1.       Receive update from staff on the Santa Fe Station project.    Staff Memo & Attachments

 

ACTION:      Receive report.  Provide direction to staff regarding the scope of the project and authorize staff to execute agreements with Hernly Associates and Bartlett & West regarding the design work on the project, if appropriate.

 

 

2.       Receive a staff report on the history of investment thresholds in the property tax abatement policy.  Staff Memo & Attachments 

 

ACTION:      Receive staff report and provide direction to staff regarding possible revisions to the policy, if appropriate.

 

 

3.       Consider the following items related to Bethel Estates property tax abatement request:

 

a)       Receive request for Industrial Revenue Bond Financing and a property tax abatement for Bethel Estates affordable senior housing project.  Staff Memo & Attachments

 

ACTION:      Provide direction to developer and City staff regarding the City Commission’s willingness to entertain a proposal for these incentives, if appropriate.

 

b)       Consider adopting Resolution No. 7055, approving conditionally an application for low income housing tax credits from the State of Kansas for Bethel Estates of Lawrence.    Staff Memo & Attachments

 

ACTION:      Adopt Resolution No. 7055, approving conditionally an application for low income housing tax credits from the State of Kansas for Bethel Estates of Lawrence, if appropriate.

 

 

4.       Consider approving the 2014 Comprehensive Street Maintenance Program.   Staff Memo & Attachments   2014 Pavement Management Program Summary

 

ACTION:      Approve the 2014 Comprehensive Street Maintenance Program, if appropriate.

 

 

5.       Receive a presentation on the proposed brick street maintenance and restoration guidelines.    Staff Memo & Attachments    Brick Street Proposed Reconstruction and Maintenance Presentation

 

ACTION:      Receive presentation and direct staff as appropriate.

 

 

 

 

E.         PUBLIC COMMENT:

 

 

F.         FUTURE AGENDA ITEMS:              Staff Memo & Attachments

 

 

G.        COMMISSION ITEMS:      

 

 

H.        CALENDAR:   Meeting List

 

·                     The Public Incentives Review Committee meeting, Tuesday, January 21, 4:00 p.m. Location: City Commission Room.

 

·                     City offices closed Monday, February 17 in observance of Presidents’ Day.

 

·                     National League of Cities Congressional City Conference, March 8 – 12, 2014.  Location:  Washington, DC

 

·                     35th Police Recruit Graduation, Thursday, November 13, 2014.

 

·                     National League of Cities conference, November 18-22, 2014.  Location: Austin, TX.

 

 

 

 

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I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expired 09/30/13.

 

Building Code Board of Appeals:

One vacancy for a position that expired 11/30/13.  Two positions expired 11/30/13 and are eligible for reappointment to additional terms.  Eligibility requirements exist for this board.

 

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15.  Eligibility requirements exist for this board.

 

Contractor Licensing Board:

Three positions expired 12/31/13.  Two positions will become vacant and one position is eligible for reappointment to an additional term.  Eligibility requirements exist for this board.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12.  Eligibility requirements exist for this board.

 

Homeless Issues Advisory Committee:

Three positions expired 12/31/13.  One position will become vacant and two positions will be  eligible for reappointment to additional terms.

 

Jayhawk Area Agency on Aging:

One vacancy on the Advisory Council for a position that expires 09/30/14.  One position expired 09/30/13 and is eligible for reappointment to an additional term.

 

Lawrence Alliance:

Two vacancies for positions that expired 11/30/12 and one vacancy for a position that expired 11/30/13.  Five additional terms expired 11/30/13 and all are eligible for reappointment to additional terms.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/14.  Five positions expired 12/31/13 and all are eligible for reappointment to additional terms.

 

Lawrence Douglas County Bicycle Advisory Committee:

Three positions expired 12/31/13 and all are eligible for reappointment to additional terms.

 

Parks & Recreation Advisory Board:

One vacancy for a position that expires 12/31/15.

 

Public Transit Advisory Committee:

Three positions expired 12/31/13 and all are eligible for reappointment to additional terms.

 

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14. 

 

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/15.  Five additional positions expired 12/31/13 and all are eligible for reappointment to additional terms.

 

Sustainability Advisory Board:

One vacancy for a position that expired 12/31/13.  Three positions expired 12/31/13 and are eligible for reappointment to additional terms.