Memorandum
City of Lawrence
Information Systems
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TO: |
David Corliss, City Manager |
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FROM: |
Micah Seybold, GIS Coordinator |
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CC: |
Diane Stoddard, Assistant City Manager Cynthia Wagner, Assistant City Manager Bobbie Walthall, Administrative Assistant Diane Trybom, Deputy City Clerk Brienne Wilkins, Purchasing Specialist James Wisdom, Information Technology Director |
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DATE: |
January 9, 2014 |
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RE: |
Annual software maintenance for Esri/GIS software
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I. ESRI GIS Software The City pays $50,000 annually to ESRI for GIS software, support and training through an Enterprise License Agreement (ELA). ESRI is the industry leader in GIS software and technology. The software being renewed is used at all levels within the City, and also supports access to GIS information available to the citizens via the web. Core software and extensions are included for ArcGIS Desktop, ArcGIS Server, ArcGIS Online for Organizations, ArcSDE spatial database engine, ArcGIS Spatial Analyst, ArcGIS 3D Analyst, ArcGIS Publisher, ArcGIS Network Analyst and Esri City Engine. The software listed involves multiple servers, desktop systems and field information collection. Esri is the industry leader in providing GIS software.
II. ESRI Enterprise License Agreement The City participates in ESRI’s Enterprise License Agreement for small governments with populations between 50,001 and 100,000. The ELA cost $150,000.00 over 3 years and is paid in part annually.
III. Data Interoperability Extension In 2013 the Utilities Department purchased the Data Interoperability Extension which is not covered by the ELA. The extension is used for ease of converting GIS data models to match new industry standards for Local Government data and for conversion of GIS data to other spatial data formats. Annual maintenance for the extension costs $195.89 prorated and is added to the Utilities Department costs in the table below.
IV. Software Funding At the January 15th, 2013 meeting the City Commission approved the purchase of GIS software through the ELA license agreement with options to pick up two additional years. This is the second year of the ELA. The software is funded by the user departments and is broken down as follows:
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Utilities Department |
501-7-7110-4004 |
$25,195.89 |
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Planning Department |
001-1-1030-4004 |
6,500.00 |
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Public Works / Engineering |
001-3-3010-4004 |
6,500.00 |
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Information Technology |
001-1-1070-2323 |
4,000.00 |
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Public Works / Stormwater |
505-3-3910-4004 |
2,000.00 |
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Public Works / Traffic |
001-3-3020-4004 |
1,700.00 |
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Fire & Medical |
001-2-2200-2133 |
1,700.00 |
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Police |
001-2-2150-4004 |
1,300.00 |
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Parks & Recreation |
001-4-4010-4004 |
700.00 |
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City Manager’s Office |
501-7-7100-4028 |
300.00 |
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Finance / Utility Billing |
501-1-1069-4004 |
300.00 |
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TOTAL: |
$50,195.89 |
V. Action Requests Information Technology is recommending that the City of Lawrence approve a purchase order in the amount of $50,195.89 to continue the City’s participation in the ESRI Enterprise License Agreement for small governments and for annual maintenance on the Data Interoperability Extension for the period from January 21st, 2014 through January 20th, 2015.