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CITY COMMISSION
MEETING AGENDA
January 14, 2014 – 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 1/9/14)
(10MB files take approximately 45 seconds to open)
Updates:
01/14/14 @ 12:40 p.m.:
- Added maps of New Hampshire Road closures, Phase 1 and Phase 2, to the staff memo on Regular Agenda Item No. 2 – 9th and New Hampshire construction related items.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of January 14 - 21, 2014 as Dr. Martin Luther King Jr. Week.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 12/3/13.
2. Receive minutes from various boards and commissions:
Lawrence Memorial Hospital Board of Trustees meeting of 11/20/13
Bicycle Advisory Committee meetings of 11/19/13 and 12/03/13
Homeless Issues Advisory Committee meeting of 11/12/13
Community Development Advisory Committee meeting of 9/26/13
Lawrence Cultural Arts Commission meeting of 12/11/13
Sustainability Advisory Board meeting 12/11/13
Sister Cities Advisory Board meeting of 12/11/13
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Bid and purchase items:
a) Authorize the City Manager to approve purchase orders to Elite Construction Services Inc. in the amount of $50,000 each with the option to increase each by $50,000 for concrete work, repair and replacement due to water main leaks and replacement. Staff Memo & Attachments
b) Set a bid date of February 11, 2014 for Bid No. B1373, for project UT1309DS 23rd Street Waterline Replacement, Phase I. Staff Memo & Attachments
c) Award the Bid for Bid No. B1362 Project UT1302CS Pump Station 04 Redundant Force Main Project to the low bidder BRB Contractors, Inc. in the amount of $1,435,000 and authorize the City Manager to execute the construction contract. Staff Memo & Attachments
d) Award the bid for 2014 bus shelter maintenance services for the Lawrence Transit System to Bob’s Janitorial Service and Supply, Inc., in the amount of $13,325.00. Staff Memo
e) Approve payment for 2014 Annual Software Maintenance fees to Harris Software (formerly Innoprise Software) for $89,180. Staff Memo
f) Authorize the City Manager to approve the annual maintenance for the City’s Enterprise License Agreement with ESRI for GIS software for $50,195.89 for the period January 21, 2014 through January 20, 2015. Staff Memo
g) Authorize the City Manager to execute an amendment to a Professional Services Agreement with Olsson Associates, for traffic engineering work associated with potential transit center locations, for $25,795. Staff Memo & Attachments
6. Adopt the following ordinances on second and final reading:
a) Ordinance No. 8950, to rezone (Z-13-00440) approximately 19.3 acres from RS10 (Single-Dwelling Residential) District to RM12-PD (Multi-Dwelling Residential with PD Overlay) District, located at 3901 Peterson Rd. (PC Item 2A; approved 9-0 on 12/16/13)
b) Ordinance No. 8952, to rezone (Z-13-00445) approximately 8.68 acres from County A (Agricultural) District to OS-FP (Open Space-Floodplain Overlay) District, located on the northwest corner of 31st St & Louisiana Street. (PC Item 4A; approved 8-0 on 12/18/13)
c) Ordinance No. 8953, to annex (A-13-00437) approximately 14.53 acres, located at the NW corner of N 1300 Rd/W 31st St and Louisiana St. (PC Item 5A; approved 8-0 on 12/18/13)
d) Ordinance No. 8954, to rezone (Z-13-00438) approximately 14.53 acres from County A (Agricultural) District to RM12D (Multi-Dwelling Residential) District and portions to RM12D-FP (Multi-Dwelling Residential-Floodplain Overlay District) District, located at the NW corner of N 1300 Rd/W 31st St and Louisiana St. (PC Item 5B; Approved 8-0 on 12/18/13)
e) Ordinance No. 8955, to annex (A-13-00443) approximately 21.17 acres located directly north of 1352 N 1300 Rd for an extension of Naismith Valley Park. (PC Item 6A; Approved 8-0 on 12/18/13)
f) Ordinance No. 8956, to rezone (Z-13-00449) approximately 21.17 acres from A (Agricultural) District to OS-FP (Open Space-Floodplain Overlay) District, located directly north of 1352 N 1300 Rd for an extension of Naismith Valley Park. (PC Item 6B; Approved 8-0 on 12/18/13)
7. Authorize the City Manager to enter an agreement with US Bank to act as the City’s depository and purchasing card provider. Staff Memo
8. Authorize City Manager to execute final agreement with Schmidtlein Excavating for the airport sanitary sewer project. The total amount paid to Schmidtlein was the original bid amount of $411,033.70 and the change order of $24,777.55 approved by the City Commission in May, 2013. Staff Memo & Attachments
9. Approve the request by Landplan Engineering, P.A. for variance from City Code 19-122, which requires that a fire service connection shall be at least two inches less in diameter than the main from which such fire service connection is made, with respect to 2727 Iowa Street. Staff Memo & Attachments
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider authorizing staff to finalize and submit an initial application to the Kansas Arts Industries Commission Creative Economy Support program to fund a City Director of Arts & Culture position, a city-wide cultural plan and associated marketing materials. Staff Memo & Attachments
ACTION: Authorize staff to finalize and submit an initial application to the Kansas Arts Industries Commission Creative Economy Support program to fund a City Director of Arts & Culture position, a city-wide cultural plan and associated marketing materials, if appropriate.
2. Consider items related to construction at 9th and New Hampshire. Staff Memo & Attachments (Updated 01/14/14)
a) Consider approval of use of right-of-way and closure of New Hampshire, from 9th Street south to the Arts Center crosswalk through March 31, 2014.
ACTION: Approve use of right-of-way and closure of New Hampshire, from 9th Street south to the Arts Center crosswalk through March 31, 2014, if appropriate.
b) Consider approval of signs of community interest providing direction to the Arts Center.
ACTION: Approve signs of community interest providing direction to the Arts Center, if appropriate.
3. Consider on first reading, Ordinance 8951, pertaining to the salary of City Commissioners and the Mayor of the City of Lawrence.
ACTION: Consider on first reading, Ordinance 8951, pertaining to the salary of City Commissioners and the Mayor of the City of Lawrence.
4. Consider authorizing payment to the Clerk of the Douglas County District Court in the amount of $114,500 for property acquisition for 1106 Rhode Island Street. Staff Memo
ACTION: Approve payment and authorize staff to prepare a Request For Proposal for the property, if appropriate.
5. Consider approval of Resolution 7053 for the issuance of General Obligation Bonds for the main trafficway improvements to 9th Street from Avalon Rd to Missouri Street in the amount of $50,000, and authorize City Staff to proceed with design and plan production, Project Number PW1302. Staff Memo & Attachments
ACTION: Approve Resolution 7053 for the issuance of General Obligation Bonds for the main trafficway improvements to 9th Street from Avalon Rd to Missouri Street in the amount of $50,000, and authorize City Staff to proceed with design and plan production, Project Number PW1302, if appropriate.
6. Consider authorizing the City Manager to execute the purchase agreement for 2201 Kresge Road in the amount of $995,000 for the future location of Solid Waste operations. Staff Memo & Attachments
ACTION: Authorize the City Manager to execute the purchase agreement for 2201 Kresge Road in the amount of $995,000 for the future location of Solid Waste operations, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: 2014 Meeting List
· The Public Incentives Review Committee meeting, Tuesday, January 21, 4:00 p.m. Location: City Commission Room
· National League of Cities Congressional City Conference, March 8 – 12, 2014. Location: Washington, DC
· 35th Police Recruit Graduation, Thursday, November 13, 2014
· National League of Cities conference, November 18-22, 2014. Location: Austin Texas
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H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One vacancy for a position that expired 09/30/13.
Building Code Board of Appeals:
One vacancy for a position that expired 11/30/13. Two positions expired 11/30/13 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15. Eligibility requirements exist for this board.
Three positions expired 12/31/13. Two positions will become vacant and one position is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
Three positions expired 12/31/13. One position will become vacant and two positions will be eligible for reappointment to additional terms.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/13 and is eligible for reappointment to an additional term.
Two vacancies for positions that expired 11/30/12 and one vacancy for a position that expired 11/30/13. Five additional terms expired 11/30/13 and all are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14. Five positions expired 12/31/13 and all are eligible for reappointment to additional terms.
Lawrence Douglas County Bicycle Advisory Committee:
Three positions expired 12/31/13 and all are eligible for reappointment to additional terms.
Parks & Recreation Advisory Board:
One vacancy for a position that expires 12/31/15.
Public Transit Advisory Committee:
Three positions expired 12/31/13 and all are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/14.
One vacancy for a position that expires 12/31/15. Five additional positions expired 12/31/13 and all are eligible for reappointment to additional terms.
Sustainability Advisory Board:
One vacancy for a position that expired 12/31/13. Three positions expired 12/31/13 and are eligible for reappointment to additional terms.