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CITY COMMISSION
MEETING AGENDA
December 17, 2013 – 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 12/12/13)
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Updates:
12/17/13 @ 4:00 p.m.:
- Added additional staff memo and updated correspondence to Regular Agenda Item No. 3 – Rental Licensing Program;
- Added correspondence to Regular Agenda Item No. 4 – City Commission Salary.
- Revised memo for Consent Agenda Item No. 5 - Appointments
12/16/13 @ 4:00 p.m.:
- Added additional correspondence to Regular Agenda Item No. 1 – Lawrence OnBoard Request;
- Added a staff memo and added correspondence to Regular Agenda Item No. 3 – Rental Licensing Program.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 11/26/13.
2. Receive minutes from various boards and commissions:
Sister Cities Advisory Board meeting of 11/13/13
Sustainability Advisory Board meeting of 11/13/13
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Award Bid #B1364, for purchase and installation of security equipment for the new recreation facility and parking lot at Rock Chalk Park, to Overfield Corporation for a total of $74,215.13. Bid Memo
b) Authorize payment to GET Properties, LC in the amount of $42,614 for required property interests needed for the 23rd Street and Iowa project. Staff Memo & Attachments
c) Authorize the purchase of phone and computer network equipment needed for the new recreation center at Rock Chalk Park to various vendors, for $44,300. Bid Memo
d) Approve and authorize the City Manager to execute Change Order No. 1 to the construction contract with Amino Brothers, Inc. for project 12S008 VenturePark Sanitary Sewer Improvements increasing the contract amount by $112,197.42 and contract time by 80 calendar days. Staff Memo
e) Authorize the City Manager to enter into a contract with MV Transportation for public transportation services from January 1, 2014 to December 31, 2018. Staff Memo
f) Waive bidding requirements and approve as a sole source purchase the purchase of a 4000 amp Eaton Circuit Breaker from Western Extralite Company in the amount of $76,792.84 for the Clinton Water Treatment Plant. Staff Memo
g) Award the Bid for Bid #B1359, Project UT1102KA Kaw WTP Raw Water Intake Replacement, to the low bidder, Wolf Construction in the amount of $3,800,000 and authorize the City Manager to execute the construction contract. Bid Memo & Attachments
7. Adopt on second and final reading, Joint City Ordinance No. 8948/County Resolution No. 13-32, establishing the Douglas County Food Policy Council as a joint city/county advisory body, and receive 2013 Common Ground Program Report.
8. Accept dedications of easements and rights-of-way associated with final Plat, PF-13-00442, Yankee Tanks Estates, a 56 lot subdivision of approximately 7.45 acres, located at the southeast corner of the intersection of W 31st Street and E 1200 Road. Submitted by Grob Engineering Services for Kansas District of the Wesleyan Church, property owner of record. Staff Memo & Attachments
9. Authorize staff to bind coverage of Excess Workers Compensation Insurance with Safety National for the insurance period of 1/1/2014 through 12/31/2014 in an amount of $54,763. Staff Memo
10. Authorize staff to negotiate an Engineering Services Agreement with Professional Engineering Consultants for Design and Construction Phase Engineering Services for project UT1312DS, 2014-2015 Watermain Relocation/Rehabilitation Program. Staff Memo & Attachments
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Receive request from Lawrence OnBoard to explore changes to the City Code to allow a roadside rideshare program. Request Progress Report Correspondence - Updated 12/16)
ACTION: Receive request and direct staff as appropriate.
2. Consider authorizing the City Manager to execute a license agreement with Dawn Fiber, LLC, dba Free State Broadband for the installation of fiber in various city rights-of-way. Staff Memo & Attachments
ACTION: Authorize the City Manager to execute a license agreement with Dawn Fiber, LLC, dba Free State Broadband, if appropriate.
3. Consider documents related to Ordinance No. 8840, expanding the rental licensing program to all rental units in the city with certain exceptions noted. Staff Memo & Attachments Additional Staff Memo – Added 12/16/13 Additional Staff Memo – Added 12/17/13 Correspondence – Updated 12/17/13
ACTION: Review materials and direct staff as appropriate.
4. Receive information concerning City commission salaries. Lawrence City Commission Salary History Survey of Local Elected Official Compensation Correspondence – Added 12/17/13
ACTION: Direct staff as appropriate.
5. Direct staff concerning the 2014 Legislative Priority Statement.
ACTION: Direct staff as appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: 2013 Meeting List 2014 Meeting List
· Mayor’s Holiday gathering, Thursday, December 19, 6:00 p.m. Location: 1124 Oak Tree Drive. Invitation only.
· City Commission meetings scheduled for December 24 and December 31 have been canceled due to Christmas Eve and New Year’s Eve.
· City offices will be closed on December 25 in observance of Christmas Day.
· City Commission meeting will be held on Monday, December 30, 8:30 a.m. for bill paying and end of year housekeeping items.
· City offices will be closed on January 1, 2014 in observance of New Year’s Day.
· Public Incentives Review Committee meeting, January 21, 4:00 p.m. Location: City Commission Room
· National League of Cities Congressional City Conference, March 8 – 12, 2014. Location: Washington, DC.
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I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One vacancy for a position that expired 09/30/13.
Building Code Board of Appeals:
Four positions expire 11/30/13. One position will become vacant and three positions will be eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15. Eligibility requirements exist for this board.
Two positions will expire 12/31/13. Eligibility requirements exist for this board.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
Three positions expire 12/13/13. One position will become vacant and two positions will be eligible for reappointment to additional terms.
Horizon 2020 Steering Committee:
The purpose of the Steering Committee is to guide the process for amending Horizon 2020, the Comprehensive Plan for the City of Lawrence. The Steering Committee will consist of ten members, with four members appointed by the City, four members appointed by the County, one joint City/County appointment, and one School District appointment.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/13 and is eligible for reappointment to an additional term.
One vacancy for a position that expired 11/30/12 and one vacancy for a position that expired 11/30/13.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14. Five positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Lawrence Douglas County Bicycle Advisory Committee:
Two positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Public Transit Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/14.
One vacancy for a position that expires 12/31/15. Five additional positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Sustainability Advisory Board:
One vacancy for a position that expires 12/31/13. Three positions expire 12/31/13 and are eligible for reappointment to additional terms.