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CITY COMMISSION

MEETING AGENDA

December 10, 2013 – 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 12/05/13)

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Updates:

12/10/13 @ 3:30 p.m.:

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       None.

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

2.       Approve licenses as recommended by the City Clerk’s Office.    

 

3.       Approve appointments as recommended by the Mayor.

 

4.       Bid and purchase items:

 

a)       Award Bid #B1365 for gym equipment (48 bleachers and 40 benches for the recreation center at Rock Chalk Park) to the low bidder, Heartland Seating, Inc., for $45,225.  Bid Memo

 

b)       Approve the use of Mize Houser to conduct the 2013 annual financial audit, as well as up to four additional years, for a total of $43,100 for the 2013 audit.   Staff Memo

 

c)       Award the 2014 Coordinated Printing bid to Printing Solutions, in an amount not to exceed $35,000.   Bid Memo & Attachments

 

d)       Authorize the City Manager to execute the Professional Services Agreement with Belinda Sturm for technical and professional services with respect to water and wastewater treatment processes for a total amount of $39,000.   Staff Memo & Attachments

 

e)       Authorize the City Manager to Execute an Engineering Services Agreement in the amount of $243,478 with Black & Veatch for engineering and pipe assessment services related to Project UT1316 Concrete Watermain Assessment and authorize the execution of a purchase agreement with Hanson Pressure Pipe in the amount of $59,430.00 for the purchase and installation of 4 tapping saddle access points and one drain point on the concrete water transmission mains.   Staff Memo & Attachments

 

5.       Adopt on second and final reading, the following ordinances:

 

a)       Ordinance No. 8944, to rezone (Z-13-00401) approximately 1.95 acres from IG (General Industrial) District to CS (Strip Commercial) District, located at 1360, 1380, 1400, and 1410 N. 3rd St. (PC Item 1; approved 9-0 on 11/18/13)

 

b)       Ordinance No. 8945, to annex (A-13-00291) approximately 10.684 acres, located at 1338 E 1600 Road. (PC Item 2A; approved 8-0-1 on 11/18/13)

 

c)       Ordinance No. 8946, to rezone (Z-13-00291) approximately 10.684 acres from County A (Agricultural) District to RM15 (Multi-Dwelling Residential) District, located at 1338 E 1600 Road. (PC Item 2B; approved 8-0-1 on 11/18/13)

 

d)       Ordinance No. 8947, establishing No Parking 7am–6pm Monday–Friday along the south side of Overland Drive from Champion Lane and provide sufficient sight distance where appropriate, east 1,225 feet (TSC item #3; approved 8-0 on 11/4/13).

 

6.       Adopt Resolution No. 7051, declaring the boundaries of the City of Lawrence, Douglas County, Kansas.   Staff Memo & Attachments

 

7.       Approve lighting plans for exterior lighting at Rock Chalk Park and the City Recreation Center as required by a condition of approval with Special Use Permit, SUP-12-00225.   Staff Memo   Site Plan   Lighting Brochure   Architect Memo

 

8.       Authorize the City Commission to execute the agreement with Airport Development Group for engineering services for airport improvements in an amount of $39,500.  Staff Memo & Attachments

 

9.       Authorize the Mayor to sign the necessary Kansas Department of Transportation forms committing the City of Lawrence’s match for two Transportation Enhancement projects-the Breezedale Monuments Restoration and the Haskell Rail Trail project.   Staff Memo & Attachments

 

10.      Authorize the Mayor to sign mortgage release for Shirley Robb, 830 E 13th Street.  Staff Memo

 

 

 

C.        CITY MANAGER’S REPORT:          CM Report & Attachments    

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.        REGULAR AGENDA ITEMS:          

 

1.       Consider approving an agreement with the Lawrence Farmers Market allowing the use of City Parking Lot 8 (800 blocks of New Hampshire and Rhode Island) on Tuesdays and Saturdays during the 2014 Farmers Market season.   Staff Memo & Attachments

 

ACTION:      Approve agreement with Lawrence Farmers Market allowing the use of City Parking Lot 8 on Tuesdays and Saturdays during the 2014 Farmers Market season, if appropriate.

 

 

2.       Consider adopting on first reading, Joint City Ordinance No. 8948/County Resolution No. 13-32, establishing the Douglas County Food Policy Council as a joint city/county advisory body, and receive 2013 Common Ground Program Report.   Staff Memo & Attachments   2013 Common Ground Annual Report

 

ACTION:      Adopt on first reading, Joint City Ordinance No. 8948/County Resolution No. 13-32, establishing the Douglas County Food Policy Council as a joint city/county advisory body, and receive 2013 Common Ground Program Report, if appropriate.

 

 

3.       Receive Cultural District Task Force Final Report.

 

ACTION:      Receive report.

 

 

4.       Consider adopting Resolution No. 7052, exempting certain City buildings from the provisions of Senate Substitute for House Bill 2052, until January 1, 2018, and consider authorizing the Mayor to notify the Kansas Attorney General and the Lawrence Police Department of the City’s exemption.   Staff Memo & Attachments

 

ACTION:      Adopt Resolution No. 7052, exempting certain City buildings from the provisions of Senate Substitute for House Bill 2052 until January 1, 2018 and authorize the Mayor to notify the Kansas Attorney General and the Lawrence Police Department of the City’s exemption, if appropriate.

 

 

5.       Consider motion to recess into executive session for 30 minutes for the purpose of discussing possible acquisition of real estate.  The justification for the executive session is keeping possible terms and conditions of real estate acquisition confidential at this time.  The City Commission will resume their meeting in the city commission room at the conclusion of the executive session.

 

ACTION:      Approve motion to recess into executive session for approximately 30 minutes, if appropriate.

 

 

 

E.         PUBLIC COMMENT:

 

 

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments

 

 

G.        COMMISSION ITEMS:

 

 

H.        CALENDAR:   2013 Meeting List     2014 Meeting List

 

·                     Public Incentives Review Committee meeting, Tuesday, December 17, 4:00 p.m.  Location:  City Commission Room.

 

·                     City Commission meetings scheduled for December 24 and December 31 have been canceled due to Christmas Eve and New Year’s Eve.

 

·                     City offices will be closed on December 25 in observance of Christmas Day.

 

·                     City Commission meeting will be held on Monday, December 30, 8:30 a.m. for bill paying and end of year housekeeping items. 

 

·                     City offices will be closed on January 1, 2014 in observance of New Year’s Day.

 

·                     National League of Cities Congressional City Conference, March 8 – 12, 2014.  Location:  Washington, DC.

 

 

 

 

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I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expired 09/30/13.

 

Building Code Board of Appeals:

Four positions expire 11/30/13.  One position will become vacant and three positions will be eligible for reappointment to additional terms.  Eligibility requirements exist for this board.

 

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15.  Eligibility requirements exist for this board.

 

Contractor Licensing Board:

Three positions expire 12/31/13.  Two positions will become vacant and one position is eligible for reappointment to an additional term.  Eligibility requirements exist for this board.

 

Douglas County Senior Services Board:

Two positions expire 12/31/13 and are eligible for reappointment to additional terms.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12.  Eligibility requirements exist for this board.

 

Homeless Issues Advisory Committee:

Three positions expire 12/13/13.  One position will become vacant and two positions will be eligible for reappointment to additional terms.

 

Horizon 2020 Steering Committee:

The purpose of the Steering Committee is to guide the process for amending Horizon 2020, the Comprehensive Plan for the City of Lawrence.  The Steering Committee will consist of ten members, with four members appointed by the City, four members appointed by the County, one joint City/County appointment, and one School District appointment.

 

Jayhawk Area Agency on Aging:

One vacancy on the Advisory Council for a position that expires 09/30/14.  One position expired 09/30/13 and is eligible for reappointment to an additional term.

 

Lawrence Alliance:

Two vacancies for positions that expired 11/30/12 and one vacancy for a position that expired 11/30/13.  Five additional terms expire 11/30/13 and all are eligible for reappointment to additional terms.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/14.  Five positions expire 12/31/13 and all are eligible for reappointment to additional terms.

 

Lawrence Douglas County Bicycle Advisory Committee:

Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.

 

Parks & Recreation Advisory Board:

One vacancy for a position that expires 12/31/15.

 

Public Transit Advisory Committee:

Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.

 

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14. 

 

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/15.  Five additional positions expire 12/31/13 and all are eligible for reappointment to additional terms.

 

Sustainability Advisory Board:

One vacancy for a position that expires 12/31/13.  Three positions expire 12/31/13 and are eligible for reappointment to additional terms.