Memorandum

City of Lawrence

Public Works Department

TO:	Mark Thiel, Assistant Public Works Director
FROM:	Steve Bennett and Bill Musick
CC:	Charles Soules, Director Public Works
DATE:	November 20, 2013
RE:	Award Bid Memo for Project Number PW1346, Downtown Street Light Repairs

Please place the following item on the City Commission consent agenda for consideration at their November 26th, 2013 meeting:

Background information

Building Maintenance performed an inspection of the condition of the light poles for downtown Lawrence. They were rated 1 thru 5. Poles are original for the early 70’s and some of the bases are rusted and very weak. A few poles have blown over in the wind causing damage to vehicles and buildings.

Recommendation 1

Accept low bid from Kris Davis for the purchase of the following poles and accessories:

60	10’ poles
50	Double meter brackets
10	Single meter brackets
6	Pole clamps
2	30’ poles

Kris Davis	$88,719.20
CED/American Electric	$92,058.00
Stanion Wholesale Electric	$92,172.26
Western Electric	$93,292.00

Recommendation 2

Accept low bid from J. Warren Company for the installation of:

50	10’ poles
40	Double meter brackets
10	Single meter brackets
2	30’ poles

J. Warren Company, Inc.	$38,500.00
Watts Electric Company	$67,975.00

The additional poles and accessories will be used as inventory for future anticipated replacement needs. Having an inventory on hand will minimize the time it takes to replace a pole from any type of damage.

Funding

Resolution No. 7048 authorizes debt in the amount of $120,000 and $7,219.20 will be paid from the Buildings and Structures Maintenance Budget in the General Operating Fund. 

Action Request:

Authorize staff to purchase light poles and accessories for $88,719.20 from Kris Davis and award installation of light poles and accessories for $38,500 to J. Warren Company, Inc.