Memorandum

City of Lawrence

Utilities Department

TO:	David L. Corliss – City Manager Cynthia Wagner - Assistant City Manager Diane Stoddard - Assistant City Manager
FROM:	Philip Ciesielski – Assistant Director of Utilities
CC:	Dave Wagner – Director of Utilities Mike Lawless – Deputy Director of Utilities Beth Krishtalka – Assistant to Director Mark Hegeman – Utilities Operations Superintendent Dave King – Utilities Maintenance Superintendent Bob Brower – Utilities Operations Superintendent
Date:	November 13, 2013
RE:	Agenda Item – Set a bid date for Bid No. B1367 Project UT0701DS Kaw Water Treatment Plant Transmission Main Phase I.

Please include the following item on the City Commission Agenda for consideration at the November 19, 2013 meeting:

Set a bid date of December 17, 2013 for Bid No. B1367 project UT0701DS Kaw Water Treatment Plant Transmission Main Phase I.

Project Description

The 2003 Water Master Plan identified projects to address the required increase in  capacity and the addition of redundant facilities related to the transmission of finished drinking water from the Kaw Water Treatment Plant (WTP) to the southeast Lawrence area and a second watermain crossing of the Kansas River to North Lawrence.

The current Water Master Plan maintains the recommended project with the completion of a modified Phase I from the Kaw WTP to North 3^rd Street in 2013 – 2014 to provide a redundant water supply connection to North Lawrence. The Plan recommends the completion of Phase II in 2019, and Phase III by 2025 to address capacity requirements in Southeast Lawrence (see attached map).

Project Status

Burns & McDonnell and Professional Engineering Consultants have completed the construction documents; staff has secured the required permanent and temporary easements and the project is ready to advertise for bidding.

The project has been approved and permitted by the US Corps of Engineers and the Kansas Division of Water Resources. Crossing applications have been submitted to the Union Pacific Railroad, BNSF Railroad and Kansas Department of Transportation for various locations along the project. These are expected to be finalized during the advertising period. Project documents have been submitted to KDHE for review and approval, and Award of the contract will be pending receipt of the KDHE permit also anticipated during the advertising period.

Staff has presented the project to the Pinckney Neighborhood Association, University of Kansas Athletics and Crew team, and the North Lawrence Improvement Association.

Project Schedule               

City Commission Set a Bid Date      November 19, 2013

Prebid Meeting                            December 4, 2013

Bid Opening                                December 17, 2013

Substantial Completion                 210 Calendar Days from Notice to Proceed

Final Completion                          240 Calendar Days from Notice to Proceed

Project Funding

The construction is estimated to cost approximately $7 million and will be funded from the Department of Utilities 2013 Capital Improvements and Rate Program Bonded Construction Fund Resolution 7019.

Action Request

Set a bid date of December 17, 2013 for Bid No. B1367 project UT0701DS Kaw Water Treatment Plant Transmission Main Phase I.