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CITY COMMISSION

MEETING AGENDA

October 15, 2013 – 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 10/10/13)

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Updates:

10/15/13 @ 3:00 p.m.:

 

10/14/13 @ 3:00 p.m.:

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       Proclaim Tuesday, October 22, 2013, as Lights on Afterschool!

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Receive minutes from various boards and commissions:

 

Sustainability Advisory Board meeting of 09/11/13

Cultural District Task Force meeting of 10/01/13

Parks & Recreation Advisory Board meeting of 10/08/13

Lawrence Cultural Arts Commission meeting of 09/11/13

 

2.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

3.       Approve licenses as recommended by the City Clerk’s Office.    

 

4.       Bid and purchase items:

 

a)       Award the purchase and installation of 184 street trees for the 2013 Master Street Tree Project to Rosehill Gardens, at a total price of $42,150.   Bid Memo

 

b)       Award bid for the wall restoration phase of the Carnegie Building Roof Repair Project to MTS Contracting for $312,500 and authorize the City Manager to sign a contract for $112,500 to complete Phases 1 and 2.   Bid Memo & Attachments

 

c)       Authorize the City Manager to execute an Engineering Services Agreement with Landplan Engineering for design phase engineering services in the amount of $58,189.50 for project UT1210CS, K-10 and Bob Billings Parkway Sanitary Sewer Relocations and approve KDOT Utility Agreement No. 006142011.   Staff Memo & Attachments

 

5.       Adopt on first reading Ordinance No. 8921, amending the Contractor Licensing Regulations in Chapter V, Article 15, Section 5-1513 to correct an error in the Section number; add Section 5-1512.1 to create a Class L Limited Specialty Contractor category; and amend Section 5-1515 to establish parameters under which a Class L Limited Contractor License may be issued.   Staff Memo & Attachments   Correspondence

 

6.       Adopt the following ordinances on second and final reading:

 

a)       Joint City Ordinance No. 8910/County Resolution No. ____, for Comprehensive Plan Amendment, CPA-13-00272, to Horizon 2020, Chapter 8-Transportation, to incorporate the Goals, Objectives and Strategies in the new T2040 Metropolitan Transportation Plan.

 

b)       Ordinance No. 8917, to rezone (Z-13-00319) approximately 4.767 acres, including right-of-way, from UR (Urban Reserve) District to CO (Office Commercial) District, located at 4930 Overland Drive and 450 Wakarusa Drive.

 

c)       Ordinance No. 8918, to rezone (Z-13-00288) approximately 2.119 acres from RS7 (Single-Dwelling Residential) District to RM12 (Multi-Dwelling Residential) District, located at 2518 Ridge Court.

 

d)       Ordinance No. 8919, to rezone (Z-13-00286) approximately 1.3 acres from IG (General Industrial) District to RM32-PD Overlay (Multi-Dwelling Residential with PD Overlay) District, located at 900 Delaware St

 

e)       Ordinance No. 8922, amending the 2013 City of Lawrence Operating and Capital Improvement Budget.

 

f)       Ordinance No. 8923, changing street name from ‘Franklin Park Circle’ to ‘Franklin Park Court’.

 

g)       Ordinance No. 8924, annexing 8.68 acres located at the northwest corner of 31st Street and Louisiana into the city limits.

 

h)       Ordinance No. 8862, authorizing the issuance of $40 million in industrial revenue bonds for the Kansas Athletics portion of the Rock Chalk Park project.

 

7.       Adopt Resolution No. 7046, establishing a public hearing on the establishment of a Benefit District for street and watermain improvements for Lawrence VenturePark, Project No. PW1224, on November 5, 2013.    Staff Memo & Attachments

 

8.       Receive Consent to Annex from RCH, LLC, and authorize Mayor to execute Annexation Agreement with RCH, LLC, owner of record of that real property related to Site Plan, SP-13-00328, for DuPont Pioneer Addition, located at 1451 N. 1823 Road.    Staff Memo   Area Map   Annexation Agreements

 

9.       Approve the City of Lawrence Investment Policy for 2013.   Staff Memo & Attachments

 

10.     Authorize the City Manager to execute the necessary agreements with ING to provide stop-loss coverage at the current levels for the City’s Employee Healthcare Plan for 2014 for $916,110; and with Cigna for interface fees for $14,580.   Staff Memo

 

11.     Receive request to amend the City Code to allow licensed Master Falconers to own and possess federally protected raptors within the city limits; refer to staff for a report.    Kansas Administrative Falconry Regulations    Kansas Administrative Wildlife Regulations

 

12.     Authorize the Mayor to sign a Release of Mortgage for Homer E. Laughlin and Helen M. Laughlin, 2201 Rhode Island Street.   Staff Memo

 

 

 

 

C.        CITY MANAGER’S REPORT:          CM Report & Attachments    

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.        REGULAR AGENDA ITEMS:          

 

1.       Receive a request to amend Administrative Policy AP-79, to allow yard parking at 808 Maine Street on University of Kansas home football game days.   Staff Memo & Attachments   Correspondence - Updated 10/15/13

 

ACTION:      Direct staff as appropriate.   

 

 

2.       Consider authorizing the City Manager to sign a purchase order for a supplemental agreement with Landplan Engineering for professional services in the amount of $10,000 for plan revisions to construct a 10’ multiuse path, Project Number PW1135, 6th and Iowa Street Intersection, Geometric Improvements, Westbound Turn Lane.   Staff Memo & Attachments   Correspondence - Added 10/15/13

 

ACTION:      Authorize the City Manager to sign a purchase order for a supplemental agreement with Landplan Engineering for professional services, if appropriate.

 

 

3.       Consider adopting Resolution No. 7047, authorizing the issuance of bonds in the amount of $4.6 million for the construction of 31st Street from Haskell Avenue to O’Connell Road and consider authorizing the Mayor to sign the Authority to Award Contract, commitment of City funds for the 31st Street project 23 U-2117-01 to Emery Sapp & Sons, Inc.  Staff Memo & Attachments

 

ACTION:      Adopt Resolution No. 7047, and authorize the Mayor to sign an Authority to Award Contract to Emery Sapp & Sons, Inc., if appropriate.

 

 

 

 

E.         PUBLIC COMMENT:

 

 

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments

 

 

G.        COMMISSION ITEMS:

 

 

H.        CALENDAR:   Meeting List 

 

·                     Valor Public Safety Awards, Tuesday, October 15, 11:30 a.m. – 1:30 p.m.  Location:  Adams Alumni Center.

 

·                     United Way lunch and bake sale, Wednesday, October 16, 11:00 a.m. – 1:00 p.m.  Location:  Douglas County Fairgrounds, Building 21.   Flyer

 

·                     City Commission Study Session on Rental Registration, Tuesday, October 22, 4:00 p.m.  Location:  City Commission Room.

 

·                     City Commission meeting scheduled for October 29 is canceled due to it being the fifth Monday.

 

·                     Employee Service Awards luncheon, Thursday, November 7, 11:30 a.m.  Location:  Douglas County Fairgrounds, Building 21.

 

·                     National League of Cities Congress of Cities and Exposition, November 12 – 16.  Location:  Seattle, WA.

 

·                     City Commission meeting scheduled for November 12 is canceled due to the National League of Cities Congress of Cities and Exposition.

 

·                     City Commission meetings scheduled for December 24 and December 31 have been canceled due to Christmas Eve and New Year’s Eve.

 

·                     City Commission meeting will be held on Monday, December 30 for bill paying and end of year housekeeping items.  Time to be determined.

 

 

 

 

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I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expired 09/30/13.

 

Building Code Board of Appeals:

Four positions expire 11/30/13.  One position will become vacant and three positions will be eligible for reappointment to additional terms.  Eligibility requirements exist for this board.

 

Community Development Advisory Committee:

Two vacancies for positions that expired 09/30/13 and one vacancy for a position that expires 09/30/15.  Three additional positions expire 09/30/13.  One of those positions will become vacant and three positions will be eligible for reappointment to additional terms.  Eligibility requirements exist for this board.

 

Contractor Licensing Board:

Three positions expire 12/31/13.  Two positions will become vacant and one position is eligible for reappointment to an additional term.  Eligibility requirements exist for this board.

 

Douglas County Senior Services Board:

One vacancy for a position that expires 12/31/15.  Two positions expire 12/31/13 and are eligible for reappointment to additional terms.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12.  Eligibility requirements exist for this board.

 

Homeless Issues Advisory Committee:

Three positions expire 12/13/13.  One position will become vacant and two positions will be eligible for reappointment to additional terms.

 

Jayhawk Area Agency on Aging:

One vacancy on the Advisory Council for a position that expires 09/30/14.  One position expired 09/30/13 and is eligible for reappointment to an additional term.

 

Lawrence Alliance:

Two vacancies for positions that expired 11/30/12.  Six additional terms expire 11/30/13 and all are eligible for reappointment to additional terms.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/14.  Four positions expire 12/31/13 and all are eligible for reappointment to additional terms.

 

Lawrence Douglas County Bicycle Advisory Committee:

Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.

 

Public Transit Advisory Committee:

Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.

 

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14. 

 

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/15.  Five additional positions expire 12/31/13 and all are eligible for reappointment to additional terms.

 

Sustainability Advisory Board:

Four positions expire 12/31/13.  One position will become vacant and three positions will be eligible for reappointment to additional terms.