Memorandum

City of Lawrence

Utilities Department

TO:	David L. Corliss – City Manager Cynthia Wagner - Assistant City Manager Diane Stoddard - Assistant City Manager
FROM:	John Shutak – Utilities Engineer
CC:	Dave Wagner – Director of Utilities Mike Lawless – Deputy Director of Utilities Philip Ciesielski – Asst. Director of Utilities Beth Frailey Krishtalka – Assistant to Director Bob Brower – Utilities Operations Superintendent
Date:	October 01, 2013
RE:	October 08, 2013 Agenda Item – Advertise RFP R1322 for Design Phase Engineering Services for the 2014 -2015 Watermain Relocation/Rehabilitation Program.

Please include the following item on the City Commission Agenda for consideration at the October 08, 2013 meeting:

Authorize Staff to advertise a Request for Proposals, RFP R1322, for Design Phase Engineering Services for the 2014-2015 Watermain Relocation/Rehabilitation Program.

Project Description:

Staff have identified the ongoing need for the relocation and replacement water distribution infrastructure due to conflicts with proposed street improvement projects, pipe age, reliability, water quality and capacity issues. In previous years, 2009-2013, the waterline replacement program targeted the replacement of over 24,000 feet of 8” and 12” waterlines along Iowa Street from 9^th to University, Orchard Lane from Centennial to Iowa, Kentucky Street from 12^th to 19^th, 9^th Street from Vermont to Tennessee, 18^th Street from Tennessee to Kentucky, 13^th Street from Tennessee to Vermont, Wimbledon Drive from Inverness to Crossgate, Bob Billings Parkway from Engel Road to Kasold Drive, and 19^th Street from Maple Lane to Harper Street. Department Staff also self performed several smaller waterline replacements during this period.

Project Details:

Department of Utilities Staff continuously evaluates the condition of the water distribution system based on the occurrence of mainbreaks, pipe material and age, capacity and fire protection needs. Based on these criteria, along with the criticality of the watermain within the system and the number of services affected, watermains are targeted for replacement. Relocations of existing watermains are prioritized and performed in conjunction with roadway reconstruction, mill and overlay, and KLINK funded improvements.

Staff have prepared a Request for Proposals for Design Phase Engineering Services related to the 2014-2015 relocation/rehabilitation program. Actual project scopes, budgets and schedules will be determined as part of the requested engineering services.

Staff are proposing to initially contract for the 2014-2015 program with an option to extend the contract, based on satisfactory performance, with the negotiation of a supplemental agreement.

Project Funding:

The program is funded from the Department of Utilities bonded construction fund. The adopted Capital Improement Project Scenario 5 budget allocates a total of $12,666,500.00 for the 2013-2017 period.

Action Request:

Authorize Staff to advertise a Request for Proposals, RFP R1322, for Design and Phase Engineering Services for the 2014-2015 Watermain Relocation/Rehabilitation Program.

Thank you for your assistance. Please advise if you have any questions.