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CITY COMMISSION

MEETING AGENDA

October 8, 2013 – 6:35 p.m.

(Posted on webpage at 4:55 p.m. on 10/03/13)

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Updates:

10/08/13 @ 4:10 p.m.:

 

10/07/13 @ 3:30 p.m.:

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       Proclaim the week of October 13 – 19, 2013 as LiveWell Week.

 

2.       Proclaim the month of October, 2013 to be Meet the Blind Month and October 15, 2013 to be White Cane Safety Day.

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve City Commission meeting minutes from 09/10/13 and 09/17/13.

 

2.       Receive minutes from various boards and commissions:

 

Sustainability Advisory Board meeting of 08/14/13

Cultural District Task Force meeting of 09/10/13

 

3.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

4.       Approve licenses as recommended by the City Clerk’s Office.    

 

5.       Bid and purchase items:

 

a)       Approve change order for Bob Billings (Eastbound Lanes) Project Number PW1225 in the amount of $76,220.07. Staff Memo  

 

b)       Authorize City Manager to enter into agreement with BG Consultants for the engineering design for stormwater improvements at 23rd and Ousdahl, Project Number PW1134 in the amount of $89,702.  Staff Memo 

 

c)       Authorize the City Manager to execute engineering services agreements with Professional Engineering Consultants for design phase engineering services for Waterline Replacement Projects UT1309DS, 23rd Street Phase II Alabama to Ousdahl in the amount of $62,971; UT1313DS, Mississippi Street 3rd to 9th in the amount of $86,896; UT1314DS, Lawrence Avenue 27th to 31st in the amount of $63,600; and UT1315DS, Arkansas Street 2nd to 4th in the amount of $38,604.   Staff Memo & Attachments

 

d)       Authorize Staff to advertise a Request for Proposals, RFP R1322, for Design Phase Engineering Services for the 2014-2015 Watermain Relocation/Rehabilitation Program.   Staff Memo

 

e)       Approve selection of MV Transportation, Inc., as the vendor for contracted transportation services beginning January 1, 2014, and authorize staff to proceed with negotiations.   Staff Memo

 

6.       Authorize the City Manager to execute an amended agreement for donation of land located at the northwest corner of 31st and Louisiana to the City of Lawrence from Savannah Holdings, L.C. and Bruce and Joan Snodgrass.   Staff Memo   Map

 

7.       Adopt on first reading, Ordinance No. 8924, annexing 8.68 acres located at the northwest corner of 31st Street and Louisiana into the city limits.   Staff Memo & Attachments

 

8.       Adopt the following ordinances on second and final reading:

 

a)       Ordinance No. 8915, amending the Sign Code in Chapter V, Article 18, Section 1841.6, by adding Section 1841.6(D).  The proposed amendment will allow changeable, digital display of gasoline and fuel product and numeric price information on ground/surface mounted (monument type) signs in Commercial or Industrial Districts, limited to not more than twenty-five percent (25%) of the total sign face area.

 

b)       Ordinance No. 8916, amending the Permit Fee Schedule in Chapter V, Article 1, Section 176, by adding Note F.  The proposed amendment will establish a uniform fee of $65 for solar, thermal, and photovoltaic systems requiring no structural changes to the building.

 

9.       Approve Comprehensive Plan Amendment, CPA-13-00272, to Horizon 2020, Chapter 8-Transportation, to incorporate the Goals, Objectives and Strategies in the new T2040 Metropolitan Transportation Plan. Initiated by City Commission on 6/11/13. Adopt on first reading, Joint City Ordinance No. 8910/County Resolution No. ____, for Comprehensive Plan Amendment, CPA-13-00272, to Horizon 2020, Chapter 8-Transportation, to incorporate the Goals, Objectives and Strategies in the new T2040 Metropolitan Transportation Plan. (PC Item 3; approved 9-0 on 8/26/13)    Staff Report   Initiation Memo   Draft Chapter 8   Current Chapter 8   PC Minutes

 

10.     Approve a request to rezone, Z-13-00319, approximately 4.767 acres, including right-of-way, from UR (Urban Reserve) District to CO (Office Commercial) District, located at 4930 Overland Drive and 450 Wakarusa Drive. Submitted by Colliers International on behalf of EBRPH LLC, property owner of record. Adopt on first reading, Ordinance No. 8917, to rezone (Z-13-00319) approximately 4.767 acres, including right-of-way, from UR (Urban Reserve) District to CO (Office Commercial) District, located at 4930 Overland Drive and 450 Wakarusa Drive. (PC Item 5; approved 10-0 on 9/23/13)   Staff Report   Zoning Exhibit   Final Plat   Map   PC Minutes

 

11.     Approve a request to rezone, Z-13-00286, approximately 1.3 acres from IG (General Industrial) District to RM32-PD Overlay (Multi-Dwelling Residential with PD Overlay) District, located at 900 Delaware St. Submitted by Bartlett & West, Inc., for Provident Family, LP, property owner of record. Adopt on first reading Ordinance No. 8919 (added 10/07/13), to rezone (Z-13-00286) approximately 1.3 acres from IG (General Industrial) District to RM32-PD Overlay (Multi-Dwelling Residential with PD Overlay) District, located at 900 Delaware St. (PC Item 8A; approved 10-0 on 9/23/13)   Staff Report   Rezoning Exhibit   Map   PC Minutes

 

12.     Approve Preliminary Development Plan, PDP-13-00299, and associated modifications for 9 Del Lofts, a multi-dwelling residential development with 43 dwelling units, located at 900 Delaware St. Modification requests are related to the off-street parking requirements, and setback standards. Submitted by Bartlett & West Inc., for Provident Family, LP, property owner of record. (PC Item 8B; approved 10-0 on 9/23/13)   Staff Report   Preliminary Development Plan   Map   Correspondence   PC Minutes

 

13.     Accept dedications of rights-of-way and easements and vacation of easements shown on PF-13-00318, the Final Plat for the Douglas County Public Works Addition; a 1 lot subdivision of approximately 46 acres, located south of E 25th Street & Franklin Park Circle. Submitted by Bartlett & West, for Douglas County Board of Commissioners, property owner of record. Adopt on first reading, Ordinance No. 8923, changing street name from ‘Franklin Park Circle’ to ‘Franklin Park Court’.   Staff Memo

 

14.     Approve a Special Event, SE-13-00386, for a Free Concert to be held in the private parking lot south of The Granada on October 19, 2013. Submitted by Mike Logan, owner of The Granada, with permission from Allen Press Inc., property owner of record.   Staff Report

 

15.     Approve a Temporary Use of Public Right-of-Way Permit for the Mother Earth News Fair allowing the following street closures: closure of 7th Street between Tennessee Street and Kentucky Street, Thursday – Monday, October 10-14, 2013, 24 hrs/day; and closure of the 600 block of Tennessee Street on Sunday, October 13, from 6:30 p.m. – 9:00 p.m.     Staff Memo & Attachments

 

16.     Approve a Temporary Use of Public Right-of-Way Permit for the Lawrence Bicycle Club’s Octoginta, closing Massachusetts Street from 11th Street to 13th Street on Sunday, October 13, from 7:00 a.m. – 9:00 a.m.   Staff Memo

 

17.     Authorize staff to apply for FEMA Assistance to Firefighters Grants for the following projects:   Staff Memo

 a)      Replacement of Self-contained Breathing Apparatus and Personal Alert Safety System equipment with integrated systems for approximately $750,000, with a fifteen percent (15%) local match of approximately $112,500; and

 b)      Replacement of Mobile Data Computers for approximately $104,615, with a fifteen percent (15%) local match of approximately $15,692.

 

18.     Authorize Mayor to sign a Release of Mortgage for Gabriel Gutierrez and Risa Gutierrez, 306 Clayton Court.   Staff Memo

 

19.      Approve appointments as recommended by the Mayor.

 

 

 

 

C.        CITY MANAGER’S REPORT:          CM Report & Attachments    

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.        REGULAR AGENDA ITEMS:          

 

1.       Consider adopting on first reading, Ordinance No. 8862, authorizing the issuance of $40 million in industrial revenue bonds for the Kansas Athletics portion of the Rock Chalk Park project.   Staff Memo & Attachments   Bond Purchase Agreement   Performance Agreement   Lease Agreement   Trust Indenture

 

ACTION:      Adopt on first reading, Ordinance No. 8862, if appropriate.

 

 

2.       Conduct public hearing on the amendment to the 2013 budget and consider the following items related to the amendment of the 2013 budget:   Budget Amendment Memo   Loan Memo

·         Consider authorizing the City Manager to enter into an agreement with the Lawrence Community Shelter, for a $725,000 loan; and

·         Consider adopting on first reading, Ordinance No. 8922, amending the 2013 City of Lawrence Operating and Capital Improvement Budget.

 

ACTION:      Conduct public hearing.  Authorize the City Manager to enter into an agreement with the Lawrence Community Shelter for a $725,000 loan and adopt on first reading, Ordinance No. 8922, amending the 2013 City of Lawrence Operating and Capital Improvement Budget, if appropriate.

 

 

3.       Consider approving a request to rezone, Z-13-00288, approximately 2.119 acres from RS7 (Single-Dwelling Residential) District to RM12 (Multi-Dwelling Residential) District, located at 2518 Ridge Court. The portion of the property proposed to be rezoned is located on the east half fronting on Cedarwood Avenue. Submitted by Tenants To Homeowners, Inc., for Douglas County, property owner of record. Consider adopting on first reading, Ordinance No. 8918, to rezone (Z-13-00288) approximately 2.119 acres from RS7 (Single-Dwelling Residential) District to RM12 (Multi-Dwelling Residential) District, located at 2518 Ridge Court. (PC Item 6; approved 10-0 on 9/23/13). A valid protest petition has been received; therefore a super-majority vote (at least 4 out of 5 votes) is required for approval of the rezoning request.   Staff Report   Concept Site Plan   Map   Rezoning Exhibit   Correspondence - Updated 10/07/13   PC Minutes   Protest Petition Memo

 

ACTION:      Approve request to rezone (Z-13-00288) approximately 2.119 acres from RS7 (Single-Dwelling Residential) District to RM12 (Multi-Dwelling Residential) District, located at 2518 Ridge Court and adopt on first reading, Ordinance No. 8918, if appropriate.

 

 

4.       DEFER AT APPLICANTS REQUEST - Consider approving a request to rezone, Z-13-00287, approximately .27 acre from RM12D-UC (Multi-Dwelling Residential with Urban Conservation Overlay) District to CS-UC (Commercial Strip with Urban Conservation Overlay) District, located at 804 Pennsylvania St. Submitted by Bartlett & West, Inc., for Ohio Mortgage Investors LLC, property owner of record. Adopt on first reading, Ordinance No. 8920, to rezone (Z-13-00287) approximately .27 acre from RM12D-UC (Multi-Dwelling Residential with Urban Conservation Overlay) District to CS-UC (Commercial Strip with Urban Conservation Overlay) District, located at 804 Pennsylvania St. (PC Item 7; approved 9-1 on 9/23/13)   Staff Report   Correspondence   PC Minutes   Ordinance No. 8054   Map   Rezoning Exhibit   Site Plan

    

ACTION:      Approve request to rezone (Z-13-00287) approximately .27 acres from RM12D-UC District to CS-UC District, located at 804 Pennsylvania Street and adopt on first reading, Ordinance No. 8920, if appropriate.

 

 

5.       Consider the following items related to the former Farmland property:

 

a)       Consider possible naming of the property to Lawrence VenturePark.   Staff Memo

 

ACTION:      Direct staff as appropriate.

 

b)       Consider approving Change Orders 1 through 13 for PW1224 - Farmland Infrastructure project in amount of $977,208.47 and consider directing staff to begin negotiating with contractor to complete design-build work for O'Connell Road extension to 19th Street.   Staff Memo   Proposed Extension   Site Map

 

ACTION:      Approve Change Orders 1-13 and direct staff to begin negotiations with the contractor to complete design-build work, if appropriate.

 

 

6.       Receive project update for Project Number PW1208, 23rd & Iowa Reconstruction and Geometric Improvements, and 23rd Street Waterline Replacement. Set a bid date of October 29, 2013 for Bid No. B1355, for project UT1309DS 23rd Street Waterline Replacement, Phase III.     Intersection Improvements Memo   Intersection Layout   Waterline Memo

 

ACTION:      Receive update and set a bid date of October 29, 2013 for the waterline replacement project.

 

 

7.       Receive City Auditor’s Performance Audit: Financial Indicators.   Report

 

ACTION:      Receive report.

 

 

 

 

E.         PUBLIC COMMENT:

 

 

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments

 

 

G.        COMMISSION ITEMS:

 

 

H.        CALENDAR:   Meeting List 

 

·                     Valor Public Safety Awards, Tuesday, October 15, 11:30 a.m. – 1:30 p.m.  Location:  Adams Alumni Center.

 

·                     United Way lunch and bake sale, Wednesday, October 16, 11:00 a.m. – 1:00 p.m.  Location:  Douglas County Fairgrounds, Building 21.   Flyer

 

·                     City Commission meeting scheduled for October 29 is canceled due to it being the fifth Monday.

 

·                     Employee Service Awards luncheon, Thursday, November 7, 11:30 a.m.  Location:  Douglas County Fairgrounds, Building 21.

 

·                     National League of Cities Congress of Cities and Exposition, November 12 – 16.  Location:  Seattle, WA.

 

·                     City Commission meeting scheduled for November 12 is canceled due to the National League of Cities Congress of Cities and Exposition.

 

·                     City Commission meetings scheduled for December 24 and December 31 have been canceled due to Christmas Eve and New Year’s Eve.

 

·                     City Commission meeting will be held on Monday, December 30 for bill paying and end of year housekeeping items.  Time to be determined.

 

 

 

 

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I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expired 09/30/13.

 

Building Code Board of Appeals:

Four positions expire 11/30/13.  One position will become vacant and three positions will be eligible for reappointment to additional terms.  Eligibility requirements exist for this board.

 

Community Development Advisory Committee:

Two vacancies for positions that expired 09/30/13 and one vacancy for a position that expires 09/30/15.  Three additional positions expire 09/30/13.  One of those positions will become vacant and three positions will be eligible for reappointment to additional terms.  Eligibility requirements exist for this board.

 

Contractor Licensing Board:

Three positions expire 12/31/13.  Two positions will become vacant and one position is eligible for reappointment to an additional term.  Eligibility requirements exist for this board.

 

Douglas County Senior Services Board:

One vacancy for a position that expires 12/31/15.  Two positions expire 12/31/13 and are eligible for reappointment to additional terms.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12.  Eligibility requirements exist for this board.

 

Homeless Issues Advisory Committee:

Three positions expire 12/13/13.  One position will become vacant and two positions will be eligible for reappointment to additional terms.

 

Human Relations Commission:

One vacancy for a position that expired 09/30/12 and one vacancy for a position that expires 09/30/14.

 

Jayhawk Area Agency on Aging:

One vacancy on the Advisory Council for a position that expires 09/30/14.  One position expired 09/30/13 and is eligible for reappointment to an additional term.

 

Lawrence Alliance:

Two vacancies for positions that expired 11/30/12.  Six additional terms expire 11/30/13 and all are eligible for reappointment to additional terms.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/14.  Four positions expire 12/31/13 and all are eligible for reappointment to additional terms.

 

Lawrence Douglas County Bicycle Advisory Committee:

Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.

 

Public Transit Advisory Committee:

Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.

 

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14. 

 

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/15.  Five additional positions expire 12/31/13 and all are eligible for reappointment to additional terms.

 

Sustainability Advisory Board:

Four positions expire 12/31/13.  One position will become vacant and three positions will be eligible for reappointment to additional terms.