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CITY COMMISSION
MEETING AGENDA
September 17, 2013 – 6:35 p.m.
(Posted on webpage at 4:50 p.m. on 09/12/13)
(10MB files take approximately 45 seconds to open)
Updates:
09/17/13 @ 3:10 p.m.:
- Added correspondence to Regular Agenda Item No. 2 – Right-of-way permit for The Granada.
09/16/13 @ 4:00 p.m.:
- Added the staff report and application to Consent Agenda Item No. 8 - Special Event, SE-13-00385.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Recognition of sister cities program relationship between the University of Kansas and Kanagawa University.
2. Proclaim the week of September 17 – 23, 2013 as Constitution Week.
3. Proclaim Thursday, September 19, 2013 to be No Texting While driving – It Can Wait Day.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 08/27/13.
2. Receive minutes from various boards and commissions:
Board of Zoning Appeals meetings of 05/02/13 and 07/11/13
Cultural District Task Force meetings of 08/13/13 and 08/27/13
Historic Resource Commission meetings of 05/16/13, 06/20/13, and 07/18/13
Homeless Issues Advisory Committee meeting of 08/13/13
Hospital Board meeting of 06/19/13
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Bid and purchase items:
a) Award Bid No. B1327 for the City / KU Fiber Project to install fiber in the Verizon conduit and complete the eight alternate projects as bid in Project No. PW1326, to K&W Underground, for a total amount of $276,131.50 (net cost to the City of Lawrence is $123,491.65). Bid Memo & Attachments
6. Adopt on first reading, Ordinance No. 8913, establishing an All Way Stop at 7th Street and Alabama Street.
7. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 8903, to rezone (Z-13-00251) approximately 4.712 acres from UR (Urban Reserve) District to RS7 (Single-Dwelling Residential) District, located north of Bob Billings Pkwy and east of K-10. (PC Item 1A; approved 8-0-1 on 8/26/13)
b) Ordinance No. 8904, to rezone (Z-13-00252) approximately 2.674 acres from UR (Urban Reserve) District to RS5 (Single-Dwelling Residential) District, located north of Bob Billings Pkwy and east of K-10. (PC Item 1B; approved 8-0-1 on 8/26/13)
c) Ordinance No. 8905, to rezone (Z-13-00253) approximately 3.195 acres from UR (Urban Reserve) District to RM12D (Multi-Dwelling Residential) District, located north of Bob Billings Pkwy and east of K-10. Submitted by Landplan Engineering PA, for Alvamar Inc., property owner of record. (PC Item 1C; approved 8-0-1 on 8/26/13)
d) Ordinance No. 8906, to rezone (Z-13-00254) approximately 3.349 acres from UR (Urban Reserve) District to RM12 (Multi-Dwelling Residential) District, located north of Bob Billings Pkwy and east of K-10. Submitted by Landplan Engineering PA, for Alvamar Inc., property owner of record. (PC Item 1D; approved 8-0-1 on 8/26/13)
e) Ordinance No. 8907, to rezone (Z-13-00255) approximately 4.182 acres from UR (Urban Reserve) District and PCD (Planned Commercial Development) District to OS (Open Space) District located north of Bob Billings Pkwy and east of K-10. (PC Item 1E; approved 8-0-1 on 8/26/13)
f) Ordinance No. 8908, to rezone (Z-13-00256) approximately 16.619 acres from UR (Urban Reserve District), PCD (Planned Commercial Development) District, and RS10 (Single-Dwelling Residential) District to CN2 (Neighborhood Commercial Center) District located north of Bob Billings Pkwy and east of K-10. (PC Item 1F; approved 8-0-1 on 8/26/13)
g) Ordinance No. 8909, to annex (A-13-00296) approximately 25.23 acres located southeast of Mary’s Lake between Haskell Avenue and O’Connell Road for the construction of the extension of E 31st Street to tie into N 1300 Road east of the E 1600 Road/O’Connell Road intersection. (PC Item 2; approved 9-0 on 8/26/13)
8. Approve Special Event, SE-13-00385, for a Free Concert to be held in the private parking lot south of The Granada on September 20, 2013; a Free Movie on Massachusetts Street in the 1000 block coupled with a Beer Garden and Food Court/Concession Stand in the private parking lot south of The Granada on September 26, 2013; and, a Final Friday Event for local artists with food concessions on September 27, 2013. Submitted by Mike Logan, owner of The Granada, with permission from Allen Press Inc., property owner of record. [The September 26 Special Event is on the same day and adjacent to the event to be considered in Regular Agenda Item #2, but the events’ approvals are not contingent upon one another.] Staff Report - Added 09/16/13 Application - Added 09/16/13
9. Authorize the Mayor to execute the wholesale water agreement with Douglas County Rural Water District No. 4. Staff Memo & Attachments
10. Authorize the City Manager to execute an agreement for capital and operating assistance funds from the State of Kansas FY2014 Comprehensive Transportation Program, in the amount of $500,000 for capital expenses and $558,296 for operating expenses, for the Lawrence Transit System. Staff Memo
11. Authorize the Mayor to sign Releases of Mortgage for Tammie Sue Powers, 1069 Home Circle, and Yana R. Reid, 630 Locust Street. Staff Memo
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct public hearing to consider the vacation of a public right-of-way easement at 1800 Naismith Drive as requested by property owner Bromley Naismith, LLC. Staff Memo & Attachments
ACTION: Conduct public hearing. Approve the vacation of public right-of way, if appropriate.
2. Consider approving a Temporary Use of Public Right-of-Way Permit for the Granada, allowing the closure of the 1000 block of Massachusetts Street on Thursday, 9/26/13, from 4:00 p.m. – 11:00 p.m. for a free movie showing. Staff Memo & Attachments Correspondence - Added 09/17/13
ACTION: Approve a Temporary Use of Public Right-of-Way Permit for the Granada, allowing the closure of the 1000 block of Massachusetts Street on Thursday, 9/26/13, from 4:00 p.m. – 11:00 p.m. for a free movie showing, if appropriate.
3. Consider a request to establish a crosswalk with a pedestrian hybrid beacon on 11th Street at Delaware Street. (TSC Item#3; denied 7-2 on 8/5/13) Staff Memo Meeting Materials
ACTION: Approve or deny the request to establish a crosswalk with a pedestrian hybrid beacon on 11th Street at Delaware Street, if appropriate.
4. Consider draft agreement with Lawrence Community Shelter regarding a loan of $725,000. Consider authorizing publication of an amendment to the 2013 Budget and set October 8, 2013 as a public hearing date. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Common Ground Appreciation Luncheon, Tuesday, September 24, 12:00 p.m. Location: John Taylor Park, 7th and Walnut Streets.
· Commissioner comments concerning draft rental registration ordinance due to staff.
· United Way lunch and bake sale, Wednesday, October 16, 11:00 a.m. – 1:00 p.m. Location: Douglas County Fairgrounds, Building 21. Flyer
· Employee Service Awards luncheon, Thursday, November 7, 11:30 a.m. Location: Douglas County Fairgrounds, Building 21.
· National League of Cities Congress of Cities and Exposition, November 12 – 16. Location: Seattle, WA.
· City Commission meetings scheduled for December 24 and December 31 have been canceled due to Christmas Eve and New Year’s Eve.
· City Commission meeting will be held on Monday, December 30 for bill paying and end of year housekeeping items. Time to be determined.
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I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
Four positions expire 09/30/13. One position will become vacant and three positions are eligible for reappointment to additional terms.
Building Code Board of Appeals:
Four positions expire 11/30/13. One position will become vacant and three positions will be eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/13 and 09/30/15. Three additional positions expire 09/30/13. One of those positions will become vacant and three positions will be eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Three positions expire 12/31/13. Two positions will become vacant and one position is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Douglas County Senior Services Board:
One vacancy for a position that expires 12/31/15. Two positions expire 12/31/13 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expires 03/01/15. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
Three positions expire 12/13/13. One position will become vacant and two positions will be eligible for reappointment to additional terms.
Two positions expire 09/30/13.
Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.
One vacancy on the Advisory Council for a position that expires 09/30/14.
Two vacancies for positions that expired 11/30/12. Six additional terms expire 11/30/13 and all are eligible for reappointment to additional terms.
Lawrence Citizens Advisory Board:
Two positions expired 03/01/13 and are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
Four positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Lawrence Douglas County Bicycle Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Public Transit Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/14.
Two vacancies for positions that expire 12/31/14. One vacancy for a position that expires 12/31/15. Four additional positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
Four positions expire 08/31/13 and all are eligible for reappointment to additional terms. Eligibility requirements exist for this board.