Memorandum
City of Lawrence
Public Works Department
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TO: |
Charles Soules, Public Works Director |
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FROM: |
Mark Thiel, Assistant Public Works Director |
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CC: |
Steve Bennett, Facilities Division Manager |
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Date: |
August 1, 2013 |
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RE: |
Library Parking Garage Change Order, Addition of Alternate Bid #1 for Parking Control / Access Management and Security Cameras
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Please include the following item on the City Commission Consent Agenda for consideration at the August 13, 2013 meeting.
Project Description/History
Bids for the library/parking garage project were received and opened at City Hall on October 30, 2012. BA Green, the City’s construction management firm, and Gould Evans evaluated the bids and recommended a bid package totaling $5,274,345 (attached). This amount is in keeping with the project budget ($18 million voter approved debt issuance).
On November 20, 2012 the Commission awarded the base bid for the library parking garage for $5,274,345.00. Since that time the garage is well under way to completion. After further discussion with the City Manager’s Office, Police Department, Parking Control Office and Public Works it has been determined that parking access management and security cameras are a needed element in the new garage.
Access management and security cameras will allow the garage to be fully utilized. Access management was an option/ alternate of the original bids that were received on October 20, 2012. We have since met with the low bidder (Fisher Parking) and negotiated a scope that we believe will meet the needs of the garage and the community.
Project Funding
The addition of alternate bid #1 break down as follows:
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Access Control Equipment & Installation |
$165,951.50 |
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Security Camera Equipment & Installation |
$10,202.00 |
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Electrical - estimated |
$10,000.00 |
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B A Green fee 2.5% |
$4,578.49 |
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Total |
$190,731.99 |
Funding will be from the Capital Improvement Reserve Fund.
Action Request
Authorize the City Manager to add alt bid #1 for parking control access management and security camera equipment to the original base bid contract through B A Green, with a not to exceed cost of $190,731.99.