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CITY COMMISSION
MEETING AGENDA
August 13, 2013 – 6:35 p.m.
(Posted on webpage at 4:50 p.m. on 08/08/13)
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Updates:
08/13/13 @ 1:30 p.m.:
- Added additional correspondence to Regular Agenda Item No. 1 – TA-13-00106.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 07/23/13. Sustainability Action Network Correspondence
2. Receive minutes from various boards and commissions:
Mental Health Board meeting of 06/25/13
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Approve the purchase of three (3) fixed-route vehicles as replacements for three (3) existing fixed-route transit vehicles which have surpassed both the manufacturer and Federal Transit Administration useful life requirements. These vehicles would be purchased off of the existing Brownsville, Texas Contract with Gillig Corporation for a total cost of $1,275,000. Federal Grants will pay for $1,058,205 and the local match of $216,750 will be paid for by the City. Staff Memo & Attachments
7. Adopt on first reading, the following ordinances:
a) Ordinance No. 8895, authorizing the sale of 2013 Series A Bonds and Series III General Obligation Temporary Notes on September 10, 2013. Staff Memo & Attachments
b) Ordinance Number 8896, establishing reserved parking for persons with disabilities in front of 3924-3926 Overland Drive.
8. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 8886, approving and appropriating the 2013 City of Lawrence Operating and Capital Improvement Budget.
b) Ordinance No. 8887, attesting to the increase in property taxes levied for 2014.
c) Ordinance No. 8883, establishing water and sanitary sewer service rates, effective November 15, 2013.
d) Ordinance No. 8892, allowing the possession and consumption of alcoholic liquor on Massachusetts Street from North Park Street to South Park Street on Sunday, August 25, 2013, from 9:00 a.m. – 7:00 p.m.
e) Ordinance No. 8893, to establish an ALL-WAY STOP at the intersection of Lincoln Street and 5th Street (approved by City Commission on 7/23/13).
f) Ordinance No. 8894, to establish a SPEED LIMIT of 25MPH on Lincoln Street, between 2nd Street and 7th Street (approved by City Commission on 7/23/13).
g) Ordinance No. 8888, to rezone (Z-13-00199) approximately .06 acre from OS-FP (Open Space with Floodplain Management Regulations Overlay) District to RM-12-FP (Multi-Dwelling Residential with Floodplain Management Regulations Overlay) District, located at 3309 W 31st St. (PC Item 5A; approved 6-0 on 7/22/13)
h) Ordinance No. 8889, to rezone (Z-13-00249) approximately 13.06 acres from RM12 (Multi-Dwelling Residential) District to RM12 (Multi-Dwelling Residential) District to revise condition, located at 3309 W 31st St. (PC Item 5B; approved 6-0 on 7/22/13)
i) Ordinance No. 8890, to rezone (Z-13-00250) approximately 6.39 acres from RM12-FP (Multi-Dwelling Residential with Floodplain Management Regulations Overlay) District to RM12-FP (Multi-Dwelling Residential with Floodplain Management Regulations Overlay) District to revise condition, located at 3309 W. 31st St. (PC Item 5C; approved 6-0 on 7/22/13)
9. Adopt the following resolutions:
a) Resolution No. 7033, authorizing the issuance of General Obligation Bonds for certain public facility improvements (Lawrence Arts Center - $40,000, Public Health Building - $60,000, and Carnegie Building - $100,000), for a total amount of $200,000. Staff Memo & Attachments
b) Resolution No. 7038, authorizing the issuance of General Obligation Bonds for certain fiber optic cable improvements and other associated improvements along 6th Street from Iowa Street to Wakarusa Drive, in the amount of $400,000. Staff Memo & Attachments
c) Resolution No. 7040, authorizing the issuance of General Obligation Bonds for acquisition, construction, and equipping a public safety facility (future police building) in the amount of $1,500,000. Staff Memo & Attachments
d) Resolution No. 7041, authorizing the issuance of General Obligation Bonds for the acquisition of fire-fighting equipment in the amount of $654,885. Staff Memo & Attachments
10. Approve Special Event, SE-13-00317, for a weekend market by Lawrence Flea Market located on Mount Oread Aerie 309 FOE Inc. property at 1803 W. 6th St on August 17, 2013. Submitted by Danielle Rittenhouse, Lawrence Flea Market, with permission from Mount Oread Aerie 309 FOE Inc., property owner of record. Staff Report
11. Authorize the Mayor to sign Department of Army Permit Number NWK-2011-124, for the construction of 31st Street, from Haskell to O’Connell. Staff Memo & Attachments
12. Authorize the City Manager to sign 2014 contracts with Cigna, Delta Dental, and Medtrak; modify plan eligibility rules to cover domestic partners; establish 2014 employee contributions at the 2013 level; and establish 2014 retiree contributions at eighty percent (80%) of the 2014 premium equivalent. Staff Memo
13. Approve a Substantial Amendment to the 2013 CDBG Annual Action Plan and Investment Summary of the 2013-2017 Consolidated Plan for reallocation of $25,000 from Just Food Inc. Refrigerated Box Truck Project to the City of Lawrence Public Works Department for the Sidewalk Gap Program. Staff Memo
14. Authorize the Mayor to sign a Release of Mortgage for Ella Seibel, 1609 Barker Avenue. Staff Memo
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider Text Amendment, TA-13-00106, to the City of Lawrence Land Development Code, Chapter 20, Articles 4 and 5, to permit the Accessory Dwelling Unit use as an accessory use in the RS5 (Single-Dwelling Residential) District. (PC Item 6; denied 6-0 on 7/22/13) July Staff Report June Staff Report July PC Minutes June PC Minutes Correspondence - Updated 08/13/13
ACTION: Approve or deny Text Amendment, TA-13-00106, to the City of Lawrence Land Development Code, Chapter 20, Articles 4 and 5, to permit the Accessory Dwelling Unit use as an accessory use in the RS5 (Single-Dwelling Residential) District, if appropriate.
2. Consider adopting on second and final reading, Ordinance No. 8856, ordering through the exercise of eminent domain the condemnation of fee simple title to private property interests commonly located at 1106 Rhode Island Street, and authorizing the filing of a petition in Douglas County District Court (the ordinance was adopted on first reading on May 7, 2013).
ACTION: Adopt on second and final reading, Ordinance No. 8856, ordering through the exercise of eminent domain the condemnation of fee simple title to private property interests commonly located at 1106 Rhode Island Street, and authorizing the filing of a petition in Douglas County District Court, if appropriate.
3. Consider approving acquisition of parking access equipment project in the total amount of $190,731.99 and establish the parking charge rate at 20 cents per hour (9:00 a.m. to 6:00 p.m.) in the Vermont parking garage. Staff Memo & Attachments
ACTION: Approve acquisition of parking access equipment project in the total amount of $190,731.99 and establish the parking charge rate at 20 cents per hour (9:00 a.m. to 6:00 p.m.) in the Vermont parking garage, if appropriate.
4. Consider a motion to recess into executive session for approximately 45 minutes to consult with attorneys for the body which would be deemed privileged in the attorney-client relationship concerning pending and potential litigation and for preliminary discussions relating to the acquisition of real property. The justification for the executive session is to keep attorney client privileged matters and possible terms and conditions of real estate acquisition confidential at this time. The open meeting will resume in the city commission chamber 45 minutes thereafter, unless extended by the governing body.
ACTION: Approve motion to recess into executive session for approximately 45 minutes to consult with attorneys for the body concerning pending and potential litigation and preliminary discussions relating to the acquisition of real property, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List 2014 Budget Process Calendar
· City Band Concert to commemorate the 150th anniversary of Quantrill’s Raid on Lawrence, Sunday, August 18, 6:30 – 8:00 p.m. Location: South Park.
· KU/City Good Neighbor Welcome Bag delivery in Oread Neighborhood, Thursday, September 5, time and location to be announced.
· Lawrence Schools Foundation Breakfast, Friday, September 6, 7:30 a.m. Location: Holiday Inn, 110 McDonald Drive.
· Chamber of Commerce Taste of Lawrence, Thursday, September 12, 4:00 – 7:00 p.m. Location: Meadowbrook Apartments.
· National League of Cities Congress of Cities and Exposition, November 12 – 16. Location: Seattle, WA.
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I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
Four positions expire 09/30/13. One position will become vacant and three positions are eligible for reappointment to additional terms.
Building Code Board of Appeals:
Four positions expire 11/30/13. One position will become vacant and three positions will be eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/13 and 09/30/15. Three additional positions expire 09/30/13. One of those positions will become vacant and three positions will be eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Three positions expire 12/31/13. Two positions will become vacant and one position is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Convention & Visitors Bureau Advisory Board:
Four positions will become vacant beginning July 1. One position expires 07/01/13, one position expires 07/01/14, and two positions expire 07/01/16.
Douglas County Senior Services Board:
Two positions expire 12/31/13 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expires 03/01/15. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
Three positions expire 12/13/13. One position will become vacant and two positions will be eligible for reappointment to additional terms.
Two positions expire 09/30/13.
Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.
One vacancy on the Advisory Council for a position that expires 09/30/14.
Two vacancies for positions that expired 11/30/12. Six additional terms expire 11/30/13 and all are eligible for reappointment to additional terms.
Lawrence Citizens Advisory Board:
Two positions expired 03/01/13 and are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
Four positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Lawrence Douglas County Bicycle Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Public Transit Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/14.
One vacancy for a position that expires 12/31/14. Five additional positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
Four positions expire 08/31/13 and all are eligible for reappointment to additional terms. Eligibility requirements exist for this board.