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CITY COMMISSION
MEETING AGENDA
August 6, 2013 – 6:35 p.m.
(Posted on webpage at 4:30 p.m. on 08/01/13)
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Updates:
08/06/13 @ 2:10 p.m.:
- Added correspondence from the Sustainability Action Network to Consent Agenda Item No. 1;
- Added a staff memo regarding sidewalk variance to Consent Agenda Item No. 11 – MS-13-00217.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 07/02/13, 07/09/13, 07/16/13 and 07/23/13. Correspondence for 07/23/13 CC Minutes - Added 08/06/13
2. Receive minutes from various boards and commissions:
Parks & Recreation Advisory Board meeting of 07/09/13
Planning Commission meeting minutes of 06/24-26/13
Traffic Safety Commission meeting of 07/01/13
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Bid and purchase items:
(a) Award bid for two bi-fuel conversions for Parks and Recreation Department water trucks to Westport Wing in the amount of $30,658. Staff Memo
(b) Award City Bid No. B1343, PW1309, 6th and George Williams Way – Traffic Signal Improvements, to J. Warren Co., Inc., in the total amount of $270,339.18 provided the contractor can meet the terms established in the contract documents; and adopt Resolution No. 7039, ordering the improvements and authorizing the issuance of general obligation bonds for the improvements. Staff Memo Bid Tab
6. Adopt the following ordinances on first reading:
(a) Ordinance No. 8893, to establish an ALL-WAY STOP at the intersection of Lincoln Street and 5th Street (approved by City Commission on 7/23/13). Temporary Traffic Regulation
(b) Ordinance No. 8894, to establish a SPEED LIMIT of 25MPH on Lincoln Street, between 2nd Street and 7th Street (approved by City Commission on 7/23/13). Temporary Traffic Regulation
7. Receive report from Lawrence Public Library on their purchase of Automated Material Handling system as part of the library expansion project.
8. Adopt Resolution No. 7037 authorizing the Mayor and Clerk to execute a Deed, Bill of Sale and Termination of Lease Agreement, and to take all other actions necessary to transfer the project (Kinedyne) to the lessees under the Lease, James M. Klausmann and Jacklyn S. Klausmann, terminate all interest of the City in the project and carry out the intent of the resolution. Industrial Revenue Bonds issued by the city for the Kinedyne project have been paid in full. Staff Memo and Attachments
9. Receive request from Cromwell Solar to change the permitting process for solar energy projects; refer to Building Code Board of Appeals for review. Staff Memo & Attachments
10. Approve a Temporary Use of Public Right-of-Way Permit for the closure of Massachusetts Street between North Park Street and South Park Street on Sunday, September 8, 2013, from 7:00 a.m. – 6:00 p.m., for the annual Fall Arts and Crafts Festival. Staff Memo
11. Approve vacation of easements and dedication of utility easements for Minor Subdivision, MS-13-00217, Deerfield Woods Subdivision No. 9, located at 3320 Peterson Rd. Staff Memo Minor Subdivision Drawing Variance Request Existing Right-of-Way Existing Sidewalks Site Plan Staff Report 7/22/13 PC Minutes Staff Memo Regarding Sidewalk Variance - Added 08/06/13
12. Approve Special Event, SE-13-00276, for Fabian Seafood Co. sales at 1300 W 6th Street, on August 21-22, September 21-22, October 17-18, and November 16-17, 2013. Submitted by Fabian Seafood Co. with permission of Lucole Land Co. LC, property owner of record. Staff Report
13. Approve rezoning, Z-13-00199, approximately .06 acre from OS-FP (Open Space with Floodplain Management Regulations Overlay) District to RM-12-FP (Multi-Dwelling Residential with Floodplain Management Regulations Overlay) District conditioned with a maximum density of 9 dwelling units per acre, located at 3309 W 31st St. Submitted by Grob Engineering Services, for Kansas District of the Wesleyan Church, property owner of record. Adopt on first reading, Ordinance No. 8888, to rezone (Z-13-00199) approximately .06 acre from OS-FP (Open Space with Floodplain Management Regulations Overlay) District to RM-12-FP (Multi-Dwelling Residential with Floodplain Management Regulations Overlay) District, located at 3309 W 31st St. (PC Item 5A; approved 6-0 on 7/22/13) Staff Report Map 07/22/13 PC Minutes
14. Approve rezoning, Z-13-00249, approximately 13.06 acres from RM12 (Multi-Dwelling Residential) District to RM12 (Multi-Dwelling Residential) District to revise the condition related to maximum density from 6 dwelling units per acre to 9 dwelling units per acre, located at 3309 W 31st St. Submitted by Grob Engineering Services, for Kansas District of the Wesleyan Church, property owner of record. Adopt on first reading, Ordinance No. 8889, to rezone (Z-13-00249) approximately 13.06 acres from RM12 (Multi-Dwelling Residential) District to RM12 (Multi-Dwelling Residential) District to revise condition, located at 3309 W 31st St. (PC Item 5B; approved 6-0 on 7/22/13) Staff Report Rezoning Exhibit Map Minutes
15. Approve rezoning, Z-13-00250, approximately 6.39 acres from RM12-FP (Multi-Dwelling Residential with Floodplain Management Regulations Overlay) District to RM12-FP (Multi-Dwelling Residential with Floodplain Management Regulations Overlay) District to revise the condition related to maximum density from 6 dwelling units per acre to 9 dwelling units per acre, located at 3309 W 31st St. Submitted by Grob Engineering Services, for Kansas District of the Wesleyan Church, property owner of record. Adopt on first reading, Ordinance No. 8890, to rezone (Z-13-00250) approximately 6.39 acres from RM12-FP (Multi-Dwelling Residential with Floodplain Management Regulations Overlay) District to RM12-FP (Multi-Dwelling Residential with Floodplain Management Regulations Overlay) District to revise condition, located at 3309 W 31st St. (PC Item 5C; approved 6-0 on 7/22/13) Staff Report Rezoning Exhibit Map Minutes
16. Initiate annexation of approximately 25.81 acres located southeast of Mary’s Lake between Haskell Avenue and O’Connell Road for the construction of the extension of E 31st Street to tie into N 1300 Road east of the E 1600 Road/O’Connell Road intersection. The property owner of record is the Kansas Secretary of Transportation. Staff Memo
17. Receive request for change to the City of Lawrence Code Chapter V, Article 15, regarding adding a specialty contractor license classification for storm shelter construction and refer to the Contractor Licensing Board for recommendations. Request Supporting Materials
18. Concur with Traffic Safety Commission recommendation to establish reserved parking for persons with disabilities in front of 3924-3926 Overland Drive. (TSC item#3; approved 7-0 on 7/1/13) Staff Memo TSC minutes
19. Receive request from Sunlite Science and Technology, Inc. for a fifty percent (50%) property tax abatement on property at 4811 Quail Crest Place, Lawrence, Kansas. Refer to staff for analysis and to the Public Incentives Review Committee (PIRC) for recommendation and establish August 27, 2013 as a date for a public hearing on the request. Staff Memo and Attachments Letter of Support Sunlite Brochure
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct a public hearing regarding a distance limitation waiver for a temporary liquor permit for Kansas State Fiddling and Picking Championship in South Park on Sunday, August 25, 2013. Staff Memo and Attachments
ACTION: Conduct a public hearing; find that the proximity of the sale of alcoholic liquor for the event is not adverse to the public welfare or safety; and grant a distance limitation waiver.
Adopt on first reading, Ordinance No. 8892, allowing the possession and consumption of alcoholic liquor on Massachusetts Street from North Park Street to South Park Street on Sunday, August 25, 2013, from 9:00 a.m. – 7:00 p.m.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List 2014 Budget Process Calendar
· City employee appreciation picnic, Saturday, August 3, 5:00 – 8:00 p.m. Location: Broken Arrow Park.
· City Band Concert to commemorate the 150th anniversary of Quantrill’s Raid on Lawrence, Sunday, August 18, 6:30 – 8:00 p.m. Location: South Park.
· KU/City Good Neighbor welcome bag delivery in Oread Neighborhood, Thursday, September 5, time and location to be announced.
· National League of Cities Congress of Cities and Exposition, November 12 – 16. Location: Seattle, WA.
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I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
Four positions expire 09/30/13. One position will become vacant and three positions are eligible for reappointment to additional terms.
Building Code Board of Appeals:
Four positions expire 11/30/13. One position will become vacant and three positions will be eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/13 and 09/30/15. Three additional positions expire 09/30/13. One of those positions will become vacant and three positions will be eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Three positions expire 12/31/13. Two positions will become vacant and one position is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Convention & Visitors Bureau Advisory Board:
Four positions will become vacant beginning July 1. One position expires 07/01/13, one position expires 07/01/14, and two positions expire 07/01/16.
Douglas County Senior Services Board:
Two positions expire 12/31/13 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expires 03/01/15. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
Three positions expire 12/13/13. One position will become vacant and two positions will be eligible for reappointment to additional terms.
Two positions expire 09/30/13.
Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.
One vacancy on the Advisory Council for a position that expires 09/30/14.
Two vacancies for positions that expired 11/30/12. Six additional terms expire 11/30/13 and all are eligible for reappointment to additional terms.
Lawrence Citizens Advisory Board:
Two positions expired 03/01/13 and are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
Four positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Lawrence Douglas County Bicycle Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Public Transit Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/14.
One vacancy for a position that expires 12/31/14. Five additional positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
Four positions expire 08/31/13 and all are eligible for reappointment to additional terms. Eligibility requirements exist for this board.