Memorandum

City of Lawrence

Parks & Recreation Department

DATE:           January 30, 2013

TO:              Dave Corliss, City Manager,

Cynthia Wagner, Assistant City Manager

                             Diane Stoddard, Assistant City Manager

                   Ernie Shaw, Interim Director Parks & Recreation

FROM:          Mark Hecker, Assistant Director, Parks and Recreation

RE:               Bid date for 2013 Landscape Mowing Contracts

Please include the following item on the City Commission agenda for consideration at the February 5, 2013, meeting:

Set a bid opening date of February 26, 2013, for the 2013 landscape mowing contracts.

Project Description

As of 2011 The City of Lawrence Parks and Recreation Department has coordinated the bidding of contractual mowing services for the City. In 2011 we received bids for areas broken down by districts as well as specified landscape areas. The contracts were to be renewable for a total of 5 years if agreeable by both parties. At this time we request approval to request new bids for just the landscape areas. These areas require more mows per season as well as special equipment and we hope to find a vendor who will be able to meet our needs as well as our requirements.

Project Funding

It is estimated this these bids will total $50,000-$60,000. Funding for this project will come from the General Fund and the Utilities Fund.

Action Request

The City of Lawrence Parks and Recreation Department staff requests approval from the City Commission to set a bid date of February 26th, 2013, for contractual mowing services for the landscape areas.

Thank you for your assistance.  Please advise if you have any questions.