Memorandum

City of Lawrence

City Manager’s Office

TO:	David L. Corliss, City Manager
FROM:	Emily Kotay, Management Intern
CC:	Diane Stoddard, Assistant City Manager Charles Soules, Director of Public Works David Cronin, City Engineer Nick Voss, Project Engineer Lynne Zollner, Historic Resources Administrator Scott McCullough, Director of PDS
Date:	January 31, 2013
RE:	City Applications: Transportation Enhancement Funding

Background on City’s Transportation Enhancement Projects:

The City Commission, on December 11, 2012, approved staff to draft applications for three projects that are eligible to apply for Transportation Enhancement (TE) funding in 2013.

These three projects are: extending Burroughs Creek trail (“Haskell Rail Trail”) from 23^rd Street to 29^th Street; restoring the Breezedale Monuments at the intersection of 23^rd Street and Massachusetts Street; and preserving the Santa Fe Station at 417 E. 7^th Street. Each of these projects falls under a separate TE Program category. Haskell Rail Trail falls under the Bicycle and Pedestrian category. The Breezedale Monuments project falls under the Scenic and Environmental category, and the Santa Fe Station falls under the Historic category.

The Lawrence-Douglas County Metropolitan Planning Organization approved supporting these projects’ applications for TE funding at their meeting on January 17, 2013.

The deadline for submitting project applications to the Kansas Department of Transportation (KDOT) is February 15, 2013.

Project Cost Estimates

Below is a table listing the cost estimates of the City’s three projects. Project applications are included as attachments.

TE Category	Project	Total Project Cost Estimate	TE Funds Requested	City Match
Historic	Santa Fe Station	$1,533,086.24	$1,226,468.99	$306,617.25
Scenic & Environmental	Breezedale Monuments	$55,500	$44,400	$11,100
Bicycle & Pedestrian	Burroughs Creek “Haskell Rail Trail”	$170,000	$136,000	$34,000

The total project cost estimated for the Santa Fe Station does not include the bidding fees since they are ineligible for TE funding. Thus, in addition to the 20% match listed in the above table, the City is to cover $5,495 in estimated bidding fees for an estimated total cost of $312,112.25.

The total project cost estimated for the Breezedale Monuments project also does not include the bidding/design fees since they are ineligible for TE funding. Thus, in addition to the 20% match listed in the above table, the City is to cover $5,000 in estimated bidding/design fees for an estimated total cost of $16,100.

KDOT has $15 million in TE funding to award in 2013. KDOT’s TE program functions as a reimbursement program, not as a grant program. The City pays for the work as it is performed on the project, submitting proof of payment to KDOT for reimbursement. KDOT then reimburses the City as the bills are submitted, minus the city match. The City must cover 20% of the total project cost and 100% of the project design and bidding fees.

Action Requested:

Authorize submitting these projects’ TE applications to KDOT by the application deadline of February 15, 2013.