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CITY COMMISSION

MEETING AGENDA

November 27, 2012 – 6:35 p.m.

(Posted on webpage at 4:00 p.m. on 11/21/12)

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UPDATES:

11/27/12 @ 2:00 p.m.:

Added additional correspondence to Regular Agenda Item No. 4 – Rental Registration.

11/26/12 @ 4:15 p.m.:

Added additional correspondence to Regular Agenda Item No. 4 – Rental Registration.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 11/13/12.

2. Receive minutes from various boards and commissions:

Parks & Recreation Advisory Board meeting of 11/13/12

Public Health Board meeting of 09/17/12

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve appointments as recommended by the Mayor.

5. Bid and purchase items:

a) Set bid date of Tuesday, December 18, 2012 for the Comprehensive Rehabilitation project at 133 Florida Street.

b) Award Bid No. B1263; Water and Wastewater Treatment Chemicals for 2013 to the bidders marked by a triple asterisk (***) on the attached bid summary. Bid Memo & Attachments

c) Award bid to replace the Bly room floor in Holcom Recreation Center for the Parks and Recreation Department to Regents Flooring Co. for $18,484. Bid Memo

6. Adopt on first reading, Ordinance No. 8825, authorizing the codification of ordinances of the City of Lawrence, January 1, 2013 edition. Staff Memo & Attachments

7. Adopt on second and final reading, Ordinance No. 8822, establishing the parking lot adjoining 700 New Hampshire Street as two hour parking for the duration of the lease agreement between the City of Lawrence and Lawrence Store No. 203, L.L.C.

8. Approve annexation, A-12-00190, of approximately 90 acres, located east of Kansas Highway 10 (K-10) and north of W 6^th Street adjacent to the Baldwin Creek City Park, generally bounded by E 902 Rd on the west and George Williams Way extended on the east. Submitted by Paul Werner Architects, for Fairway, LC, Property owner of record. Adopt on first reading, Ordinance No. 8823, to annex (A-12-00190) approximately 90 acres located east of Kansas Highway 10 (K-10) and north of W 6^th Street adjacent to the Baldwin Creek City Park, generally bounded by E 902 Rd on the west and George Williams Way extended on the east. (PC Item 2A; approved 8-0-1 on 11/12/12) Staff Report Map of Area PC Minutes Correspondence

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive update from Bob Sanner regarding the Ugly Sweater Run scheduled for December 1, 2012 and the 2013 Color Run.

ACTION: Receive update.

2. Discuss move of downtown transit transfer point from the area of 9^th and New Hampshire to the area of 9^th and Vermont Streets. Staff Memo & Attachments Correspondence

ACTION: Direct staff as appropriate.

3. Review staff report related to occupancy limits and rental licensing requirements in Planned Development districts. Staff Memo & Attachments

ACTION: Direct staff as appropriate.

4. Review staff report related to expanding the rental licensing program. Staff Memo & Attachments Correspondence - Updated 11/27/12

ACTION: Direct staff as appropriate.

5. Consider revisions to Chapter 5, Article 18 of the City Code to revise sign standards to exempt temporary, double-sided freestanding and A-Frame signs from the sign code under certain circumstances. Staff Memo

ACTION: Adopt, deny, or revise the proposed draft code language, as appropriate.

6. Consider revisions to Chapter 6, Article 12 of the City Code and to the accompanying Administrative Regulations to revise the standards related to sidewalk dining to address umbrella height, railing materials, and amplified music and sound within sidewalk dining areas. Staff Memo & Attachments

ACTION: Direct Staff as appropriate.

7. City Auditor will present the November 2012 Audit Recommendation Follow-Up Memo. Report

ACTION: Receive report.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· City offices closed November 22 and November 23 in observance of the Thanksgiving holiday.

· National League of Cities & Exposition Conference, November 27 – December 1. Location: Boston, MA.

· 33^rd Basic Recruit Academy Graduation and Awards Ceremony, Thursday, December 6, 6:30 p.m. Location: Holiday Inn, 200 McDonald Drive. Invitation

· Mayor’s Holiday party, Wednesday, December 12, 7:00 p.m. Location: 1720 St. Andrews Drive. Invitation Only.

· Parks & Recreation Awards and Holiday Luncheon, 12:00 p.m. Location: Carnegie Building.

· City offices closed Tuesday, December 25 in observance of the Christmas Holiday.

· City Commission meeting scheduled for December 25 is canceled due to the Christmas Holiday.

· City offices closed Tuesday, January 1, 2013, in observance of the New Year Holiday.

· City Commission meeting scheduled for January 1, 2013 is canceled due to the New Year Holiday.

· There is a City Commission meeting scheduled for January 3, 2013 at 9:00 a.m. and will consist of bill paying and consent agenda items only.

· Chamber of Commerce Annual Meeting, Friday, January 25, 2013. Location: Liberty Hall/Eldridge. Time: TBD.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

150^th Anniversary Advisory Committee:

This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150^th Anniversary schedule of events and to recognize the 150^th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.

Aviation Advisory Board:

Three positions expire 05/31/12. All are eligible for reappointments to additional terms.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13.

Building Code Board of Appeals:

One position expires 12/31/12 and is eligible for reappointment to an additional term.

Community Development Advisory Committee:

Two positions will expire 09/30/12 and are not eligible for reappointment.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.

Homeless Issues Advisory Committee:

One vacancy for a position that expires 12/31/13.

Human Relations Commission:

Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.

Jayhawk Area Agency on Aging:

One position expires 09/30/12 and is eligible for reappointment to an additional term.

Lawrence Alliance:

One vacancy for a position that expires 11/30/12. Two additional positions will become vacant 11/30/12. Three positions that expire 11/30/12 are eligible for reappointment.

Lawrence Citizen Advisory Board:

Two vacancies for positions that expired 03/01/12.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/15.

Lawrence Douglas County Advocacy Council on Aging:

One vacancy on this board.

Lawrence-Douglas County Bicycle Advisory Committee:

One position expires 12/31/12 and is eligible for reappointment to an additional term.

Parks & Recreation Advisory Board:

Three positions expire 12/31/12. Two positions will be eligible for reappointment and one position will become vacant.

Public Transit Advisory Committee:

Three positions expire 12/31/12 and are eligible for reappointment to additional terms.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.

Sister Cities Advisory Board:

Three positions expire 12/31/12 with two of them being eligible for reappointment to additional terms and one becoming vacant.

Sustainability Advisory Board:

Five positions expire 12/31/12. Three positions will be eligible for reappointment to additional terms and two positions will become vacant.