A

CITY COMMISSION

MEETING AGENDA

November 13, 2012 – 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 11/08/12)

(10MB files take approximately 45 seconds to open)

Updates:

11/13/12 @ 2:00 p.m.:

Added a staff memo regarding countywide sales tax and additional correspondence to Regular Agenda Item No. 1 – proposed regional recreation center.

11/12/12 @ 4:00 p.m.

Added a staff memo regarding transit service and correspondence to Regular Agenda Item No. 1 – proposed regional recreation center.

11/09/12 @ 9:25 a.m.:

Updated the City Manager’s Report with information regarding John Taylor Park upgrade and dedication, and
Added letter from the KU Endowment Association to Regular Agenda Item No. 1 – proposed regional recreation center.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Presentation of award from the Kansas Emergency Management Association.

2. Proclaim the week of November 12 – 16, 2012 as International Education Week.

3. Proclaim Wednesday, November 14, 2012 as Geographic Information Systems Awareness Day.

4. Proclaim Saturday, November 17, 2012 as the Salvation Army Christmas Kettle Kick-off Day.

5. Proclaim the month of November, 2012 as Alzheimer’s Awareness Month.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 10/23/12 and 11/06/12.

2. Receive minutes from various boards and commissions:

Board of Zoning Appeals meeting of 10/04/12

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Bid and purchase items:

a) Award bids for the 2012 Weatherization program as follows: Bid Memo

i) Attic insulation to A+ Insulation for $12,166;

ii) Storm windows to Ziegler Glass for $12,475.88; and

iii) Weather-stripping doors to Airtight, Inc., for $1,787.89

b) Waive staff estimates and award bids for the comprehensive rehabilitation projects at 1315 E. 21^st Street to Schmidt Contracting, Inc., for $26,928 and 1024 Iowa Street to T & J Holdings, Inc., for $24,785. Bid Memo

6. Adopt on first reading, Ordinance No. 8821, adopting the 2013 Wholesale Water Rates. Staff Memo & Attachments

7. Adopt the following ordinances on second and final reading:

a) Ordinance No. 8818, to rezone (Z-12-00147) approximately .1 acre from CS (Strip Commercial) to RS5 (Single-Dwelling Residential), located at 833 Connecticut Street.

b) Ordinance No. 8819, to rezone (Z-12-00194) approximately 14,317 square feet from IG (General Industrial) to RS7 (Single-Dwelling Residential), located at 513 N 7^th Street.

c) Ordinance No. 8820, to rezone (Z-12-00196) approximately 7,887 square feet from IG (General Industrial) to RS7 (Single-Dwelling Residential), located at 529 N 7^th Street.

8. Approve text amendments, TA-12-00182, to the City of Lawrence Land Development Code, Chapter 20, Article 4 to change the Truck Stop use from permitted to permitted with a Special Use Permit in the IG (General Industrial) District. (PC Item 5; approved 8-0 on 10/22/12). Staff Report PC Minutes Correspondence

9. Approve text amendments, TA-12-00183, to the City of Lawrence Land Development Code, Chapter 20, Article 4 to change the Recycle Processing Center use from permitted to permitted with a Special Use Permit in the IL (Limited Industrial) District. Adopt on first reading, Ordinance No. 8816, for text amendments (TA-12-00182 & TA-12-00183) to the City of Lawrence Land Development Code, Chapter 20, Article 4 to change the Truck Stop use from permitted to permitted with a Special Use Permit in the IG (General Industrial) District and to change the Recycle Processing Center use from permitted to permitted with a Special Use Permit in the IL (Limited Industrial) District. (PC Item 6; approved 8-0 on 10/22/12) Staff Report PC Minutes Incorporation by Reference

C. CITY MANAGER’S REPORT: CM Report & Attachments - updated 11/09/12

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive staff report regarding the proposed recreation center. Staff Memo & Attachments KU Endowment Association Letter of 11/08/12 - Added 11/09/12 Transit Staff Memo - Added 11/12/12 Correspondence - Added 11/13/12 Sales Tax Memo - Added 11/13/12

ACTION: Direct staff as appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Public meeting to discuss potential new recreation center, Thursday, November 8, 7:00 – 8:00 p.m. Location: Free State High School Commons, 4700 Overland Drive.

· Dedication ceremony of new playground at John Taylor Park, 11:30 a.m. on Friday, November 9.

· Joint Economic Development Council meeting, Tuesday, November 13, 4:00 p.m. Location: City Commission Room, First Floor of City Hall.

· Elected officials luncheon with officials from Black Hills Energy, Wednesday, November 14, 12:00 p.m. – 1:30 p.m. Location: Pachamama’s Restaurant. Invitation

· City offices closed November 22 and November 23 in observance of the Thanksgiving holiday.

· National League of Cities & Exposition Conference, November 27 – December 1. Location: Boston, MA.

· 33^rd Basic Recruit Academy Graduation and Awards Ceremony, Thursday, December 6, 6:30 p.m. Location: Holiday Inn, 200 McDonald Drive. Invitation

· Mayor’s Holiday party, Wednesday, December 12, 7:00 p.m. Location: 1720 St. Andrews Drive. Invitation Only.

· City offices closed Tuesday, December 25 in observance of the Christmas Holiday.

· City Commission meeting scheduled for December 25 is canceled due to the Christmas Holiday.

· City offices closed Tuesday, January 1, 2013, in observance of the New Year Holiday.

· City Commission meeting scheduled for January 1, 2013 is canceled due to the New Year Holiday.

· There is a City Commission meeting scheduled for January 3, 2013 at 9:00 a.m. and will consist of bill paying and consent agenda items only.

· Chamber of Commerce Annual Meeting, Friday, January 25, 2013. Location: Liberty Hall/Eldridge. Time: TBD.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

150^th Anniversary Advisory Committee:

This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150^th Anniversary schedule of events and to recognize the 150^th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.

Aviation Advisory Board:

Three positions expire 05/31/12. All are eligible for reappointments to additional terms.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13.

Building Code Board of Appeals:

One position expires 12/31/12 and is eligible for reappointment to an additional term.

Community Development Advisory Committee:

Two positions will expire 09/30/12 and are not eligible for reappointment.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.

Homeless Issues Advisory Committee:

One vacancy for a position that expires 12/31/13.

Human Relations Commission:

Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.

Jayhawk Area Agency on Aging:

One position expires 09/30/12 and is eligible for reappointment to an additional term.

Lawrence Alliance:

One vacancy for a position that expires 11/30/12. Two additional positions will become vacant 11/30/12. Three positions that expire 11/30/12 are eligible for reappointment.

Lawrence Citizen Advisory Board:

Two vacancies for positions that expired 03/01/12.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/15.

Lawrence Douglas County Advocacy Council on Aging:

One vacancy on this board.

Lawrence-Douglas County Bicycle Advisory Committee:

One position expires 12/31/12 and is eligible for reappointment to an additional term.

Parks & Recreation Advisory Board:

Three positions expire 12/31/12. Two positions will be eligible for reappointment and one position will become vacant.

Public Transit Advisory Committee:

Three positions expire 12/31/12 and are eligible for reappointment to additional terms.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.

Sister Cities Advisory Board:

Three positions expire 12/31/12 with two of them being eligible for reappointment to additional terms and one becoming vacant.

Sustainability Advisory Board:

Five positions expire 12/31/12. Three positions will be eligible for reappointment to additional terms and two positions will become vacant.