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CITY COMMISSION

MEETING AGENDA

September 4, 2012 – 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 08/30/12)

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Updates:

09/04/12 @ 1:50 p.m.:

 

08/31/12 @ 4:40 p.m.

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       Proclaim September 5 – 11, 2012 as International Literacy Week.

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve City Commission meeting minutes from 08/21/12 and 08/28/12.

 

2.       Receive minutes from various boards and commissions:

 

Board of Plumbers and Pipe Fitters meetings of 03/21/12 and 06/20/12

Homeless Issues Advisory Committee meeting of 07/10/12

Mental Health Board meeting of 07/31/12

 

3.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

4.       Approve licenses as recommended by the City Clerk’s Office.    

 

5.       Approve appointments as recommended by the Mayor. 

 

6.       Bid and purchase items:

 

a)       Award bid for one (1) ˝ ton pickup for the Finance Department to Roberts Chevrolet Buick for $21,100.   Bid Memo

 

b)       Award bid for the Comprehensive Rehabilitation project at 3012 Flint Drive to Schmidt Contracting, Inc. for $13,000 for the Base Bid, $6,000 for Alternate #1 and $4,900 for Alternate #2.  Total contract price of $23,900.  Bid Memo

 

c)       Award bid for the Comprehensive Rehabilitation project at 3113 Creekwood Drive to T & J Holdings, Inc., for $13,550 for the Base Bid, $1,750 for Alternate #1 and $3,500 for Alternate #2.  Total contract price of $18,800.    Bid Memo

 

d)       Authorize the City Manager to execute an engineering services agreement with Wilson and Company in the amount of $99,980.00 for Design and Bid Phase Engineering for project UT1206DS O’Connell Road Waterline.   Staff Memo & Attachments - (updated map 09/04/12)

 

7.       Adopt the following ordinances on second and final reading:

 

a)       Ordinance No. 8781, establishing residential solid waste service rates for 2013.

 

b)       Ordinance No. 8782, establishing no parking along both sides of Massachusetts Street from 23rd Street south 150 feet (TSC item #4; approved 7-0 on 8/6/12).

 

8.       Approve correction ordinances for rezonings Z-8-14-09, Z-8-15-09, and Z-8-16-09 for property located at the SE corner of Kasold and W 31st Street curve, 3309 W 31st Street.  Ordinance No. 8767, Ordinance No. 8786, and Ordinance No. 8787 will replace previously adopted and published Ordinance No. 8472, Ordinance No. 8473, and Ordinance No. 8474 to correct a clerical error and to maintain consistency with established policy regarding overlay zoning designations.   Staff Memo   Staff Report   PC Minutes - 10/26/09   CC Minutes - 12/01/09   CC Minutes - 11/24/09   CC Minutes - 11/10/09   CC Action Letter  

 

9.       Accept dedication of right-of-way shown on Final Plat, PF-12-00118, for Pump Station No. 15, a one-lot subdivision of approximately .3 acres, located on N Michigan Street east of Pin Oak Drive.   Staff Report   Final Plat

 

10.     Approve rezoning, Z-12-00020, approximately .25 acres from IG (General Industrial) to CS (Strip Commercial), located at 444 - 446 Locust Street. Submitted by Tiburcio J. Reyes Sr., property owner of record. Adopt on first reading, Ordinance No. 8783, to rezone (Z-12-00020) approximately .25 acres from IG (General Industrial) to CS (Strip Commercial), located at 444 - 446 Locust Street. (PC Item 2; approved 8-0 on 8/20/12)  Staff Report   Map of Area   PC Minutes 

 

11.     Approve rezoning, Z-12-00029, approximately 11.93 acres from PRD (Planned Residential Development) and CO (Office Commercial) to RM24 (Multi-Dwelling Residential), located at the northwest corner of W. 6th Street and Congressional Drive and currently addressed as 525 Congressional Drive. Submitted by Paul Werner Architects, for M & I Regional Properties LLC, property owner of record. Adopt on first reading, Ordinance No. 8784 (added 08/31/12), to rezone (Z-12-00029) approximately 11.93 acres from PRD (Planned Residential Development) and CO (Office Commercial) to RM24 (Multi-Dwelling Residential), located at the northwest corner of W. 6th Street and Congressional Drive and currently addressed as 525 Congressional Drive. (PC Item 3; approved 8-0 on 8/20/12).    Staff Report   Map of Area   NW Plan Overlay   PC Minutes

 

12.     Approve Text Amendment, TA-12-00023, to the City of Lawrence Land Development Code to amend uses in the Hospital (H) District, to change all P uses (Permitted Uses) to A uses (Accessory Uses) to identify the Hospital use as the only principal use in this district and all other uses allowed in this district to be accessory to the this principal use. Requested by Lathrop & Gage LLP, on behalf of Lawrence Memorial Hospital. Adopt on first reading, Ordinance No. 8785, for Text Amendment (TA-12-00023) to the City of Lawrence Land Development Code to amend uses in the Hospital (H) District, to change all P uses (Permitted Uses) to A uses (Accessory Uses) to identify the Hospital use as the only principal use in this district and all other uses allowed in this district to be accessory to the this principal use. (PC Item 5; approved 6-0-2 on 8/20/12).   Staff Report   Staff Memo    Incorporation by Reference   PC Minutes

 

13.     Approve Traffic Safety Commission recommendation to designate the right northbound lane on Kasold Drive at 6th Street as a right turn only lane. 08/06/12 TSC Item #2

 

14.     Approve a temporary use of public right-of-way permit for use of various city streets, including the closure of the northbound lane of Massachusetts Street downtown from approximately 8:00 a.m. – 8:25 a.m., on Sunday, November 11, 2012, for the Veteran’s Day Run.   Staff Memo & Attachments

 

15.     Approve a temporary use of public right-of-way permit for use of various city streets, including the closure of the northbound lane of Massachusetts Street downtown from approximately 8:00 a.m. – 8:25 a.m., on Sunday, October 21, 2012, for the Jayhawk Jog 5K.   Staff Memo & Attachments

 

16.     Approve a request for a sign of community interest for the Pilot Club of Lawrence to place a temporary directional sign at the northwest corner of Harper and 23rd Streets advertising the Antique Show.  The sign would be placed on September 21, 2012 and removed at the end of the day on September 22, 2012.

 

17.     Authorize the Mayor to sign a Release of Mortgage for Glenda and Terry Shelby, 741 Locust.  Staff Memo

 

18.      Authorize the Mayor to sign a Subordination Agreement for Rita Moses, 1721 E. 17th Street.   Staff Memo - Added 08/31/12

 

 

 

C.        CITY MANAGER’S REPORT:          CM Report & Attachments    

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.        REGULAR AGENDA ITEMS:          

 

1.       Receive update on items related to the proposed Sports Village/Recreation Center development.   Staff Memo   Basis of Design    Bond Counsel Letter - Added 08/31/12   Correspondence -  Added 09/04/12

 

ACTION:      Direct staff, as appropriate.

 

 

2.       Consider Comprehensive Plan Amendment, CPA-4-2-12, to Chapter 6 of Horizon 2020 to create CC600 District policies and to Chapter 14 Specific Plans, to revise the West of K-10 Plan and A Nodal Plan for the Intersection of West 6th Street & Kansas Highway 10 (K-10) designating the node of 6th Street and K-10 as a CC600. Initiated by City Commission on 4/10/12.  Adopt on first reading, Ordinance No. 8740, for Comprehensive Plan Amendment (CPA-4-2-12) to Chapter 6 of Horizon 2020 to create CC600 District policies and to Chapter 14 Specific Plans, to revise the West of K-10 Plan and A Nodal Plan for the Intersection of West 6th Street & Kansas Highway 10 (K-10) designating the node of 6th Street and K-10 as a CC600. (PC Item 5; approved 7-1-1 on 5/21/12) (BoCC approved 3-0 on 7/11/12)    Staff Report   West of K10 Sector Plan   Chapter 6   Chapter 14   Correspondence   PC Minutes

 

ACTION:        Approve Comprehensive Plan Amendment (CPA-4-2-12) to create a CC600 District and to revise the West of K-10 Plan and A Nodal Plan for the Intersection of West 6th Street & Kansas Highway 10 (K-10), and adopt Ordinance No. 8740 on first reading, if appropriate.

 

 

3.       Consider a Text Amendment, TA-4-3-12, to the City of Lawrence Land Development Code to create a CC600 zoning district. Initiated by City Commission on 4/10/12. Adopt on first reading, Ordinance No. 8741, for Text Amendment (TA-4-3-12) to the City of Lawrence Land Development Code to create a CC600 zoning district. (PC Item 6; approved 7-1-1 on 5/21/12).   Staff Report   Staff Memo   Correspondence   PC Minutes   Incorporation by Reference

 

ACTION:      Approve Text Amendment (TA-4-3-12) to create a CC600 zoning district, and adopt Ordinance No. 8741 on first reading, if appropriate.

 

 

4.       Consider a request to rezone, Z-4-5-12, approximately 146 acres located in the NW quadrant of the intersection of West 6th Street/Hwy 40 and Kansas Hwy 10 (K-10) from County A (Agriculture) District and County B1 (Neighborhood Business) District to the pending district CC600 (Community Commercial) District to accommodate a regional recreation facility. Initiated by City Commission on 4/10/12. Adopt on first reading, Ordinance No. 8742, for rezoning (Z-4-5-12) of approximately 146 acres located in the NW quadrant of the intersection of West 6th Street/Hwy 40 and Kansas Hwy 10 (K-10) from County A (Agriculture) District and County B1 (Neighborhood Business) District to the pending district CC600 (Community Commercial) District to accommodate a regional recreation facility.  (PC Item 7; approved 7-1-1 on 5/21/12) Because a valid protest petition has been received, a super-majority vote (at least 4 votes) is required for approval.  Staff Report    Map of Area    Concept Plan    City Statement   Correspondence   PC Minutes   Protest Petition Staff Memo   Protest Petition Map

 

ACTION:      Approve rezoning (Z-4-5-12) of 146 acres located in the NW quadrant of W 6th Street/Hwy 40 and Kansas Hwy 10/K-10, and adopt Ordinance No. 8742 on first reading, if appropriate.

 

 

 

 

E.         PUBLIC COMMENT:

 

 

F.         FUTURE AGENDA ITEMS: Staff Memo & Attachments

 

 

G.        COMMISSION ITEMS:

 

 

H.           CALENDAR:   Meeting List

 

·         Public informational meeting for artists or art groups regarding Lawrence Public Library Expansion Project and request for qualifications for public art ideas, Thursday, August 30, 7:00 p.m.  Location:  Lawrence Public Library.

 

·         City offices closed on Monday, September 3 in observance of Labor Day.

 

·         Lawrence Chamber of Commerce Taste of Lawrence Fall Mixer, Wednesday, September 12.  Location:  Meadowbrook Apartments.  Time: 

5:00 – 8:00p.m.

 

·         Public meeting regarding the 700 Vermont parking garage project, Tuesday, September 18, 7:30 a.m.  Location:  Lawrence Arts Center, Theatre room.

·         US 59 Ribbon Cutting, September 18, 10:00 a.m.  Location:  Intersection of US 56 and US 59 Highways.

 

·         Public meeting regarding the 700 Vermont parking garage project, Thursday, September 20, 7:30 a.m.  Location:  Lawrence Arts Center, Theatre room.

 

·         Lawrence Schools Foundation Breakfast, Friday, September 21. Location: Lawrence Holidome, TBD.

 

·         Public meeting regarding Bob Billings Parkway/K-10 Interchange, Monday, September 24, 5:00 – 7:00 p.m.  Location:  Langston Hughes Multipurpose Room.

 

·         Douglas County Senior Services 40th Anniversary event, Thursday, October 11, 3:00 – 6:00 p.m.

 

·         Valor Public Safety Awards Luncheon, Tuesday, October 16, 11:30 a.m. – 1:30 p.m.  Location:  Lied Center, 1600 Stewart Drive, West Campus.

 

·         City employee United Way luncheon, Wednesday, October 17, 11:00 a.m. – 1:00 p.m.  Location:  Douglas County Fairgrounds, Building 21, 2120 Harper Street.

 

·         City Commissioners are invited to attend the Douglas County Senior Services Chili cook-off, Saturday, October 20, 4:00 – 7:00 p.m.

 

·         City employee service awards luncheon, Friday, October 26, 11:30 – 1:30 p.m.  Location:   Douglas County Fairgrounds, Building 21, 2120 Harper Street.

 

·         City Commission meeting scheduled for October 30 is canceled due to it being the fifth Tuesday of the month.

 

 

 

 

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October 2012

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*City Commission meeting dates are in black bold print

 

 

I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

150th Anniversary Advisory Committee:

This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150th Anniversary schedule of events and to recognize the 150th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.

 

Aviation Advisory Board:

Three positions expire 05/31/12.  All are eligible for reappointments to additional terms.

 

Board of Zoning Appeals/Sign Code Board of Appeals:

One position expires 09/30/12 and is eligible for reappointment to an additional term.

 

Community Development Advisory Committee:

Two positions will expire 09/30/12 and are not eligible for reappointment.  Two additional positions expire 09/30/12 and are eligible for reappointment to additional terms.

 

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12.  Eligibility requirements exist for this board.

 

Hospital Board:

Two positions expire 09/30/12.  One is eligible for reappointment to an additional term and one is not eligible for reappointment.

 

Human Relations Commission:

One position will become vacant 09/30/12 and one vacancy for a position that expires 09/30/14.

 

Jayhawk Area Agency on Aging:

One position expires 09/30/12 and is eligible for reappointment to an additional term.

 

Joint Economic Development Council:

A new board that will have 12 voting members, with two community members appointed by the City Commission.

 

Lawrence Alliance:

One vacancy for a position that expires 11/30/12.

 

Lawrence Citizen Advisory Board:

Two vacancies for positions that expired 03/01/12. 

 

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy on this board.

 

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14. 

 

Sister Cities Advisory Board:

Three vacancies for positions that expire 12/31/12, and 12/31/14.