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CITY COMMISSION

MEETING AGENDA

August 14, 2012 – 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 08/09/12)

(10MB files take approximately 45 seconds to open)

 

Updates:

08/14/12 @ 1:15 p.m.:

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       None.

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

2.       Approve licenses as recommended by the City Clerk’s Office.    

 

3.       Bid and purchase items:

 

a)       Waive bidding requirements and authorize purchase of NewTek TriCaster 855 (equipment for broadcast/capture system in the City Commission Room) from WinkAv for $29,995 and approve the purchase of five (5) Sony BRC-Z330 cameras from Adorama for a total of $18,295.   Staff Memo & Attachments

 

b)       Authorize the purchase of a Camel combination jetter/vacuum truck for the Utilities Department through the HGAC cooperative contract for approximately $300,000 - $325,000.   Staff Memo

 

4.       Adopt the following ordinances on first reading:

 

a)       Ordinance 8747, making changes in Sections 19-101, 19-214, 19-302 of the City code related to master water meters and location requirements for public sanitary sewer mains and private sanitary sewer lines.   Staff Memo & Attachments

 

b)       Ordinance No. 8754, regarding sidewalk sales permits.   Staff Memo & Attachments

 

5.       Adopt the following ordinances on second and final reading:

 

a)       Ordinance No. 8769, for the rezoning (Z-7-20-11) of approximately 6 acres from PRD (Planned Residential Development) to RM15 (Multi-Dwelling Residential), located at 525 Congressional Drive.

 

b)       Ordinance No. 8770, for Special Use Permit (SUP-5-4-12) for 12th & Haskell Recycle Center, located at 1000 E 11th Street. (PC Item 2; approved 8-0 on 7/23/12)

 

c)       Ordinance No. 8771, to annex (A-5-3-12) approximately 15,960 SF, located at 240 N. Michigan Street, to accommodate development of Pump Station No. 15

 

d)       Ordinance No. 8772, to rezone approximately 15,960 SF from County A (Agriculture) and County V-C (Valley Channel) to OS-FP (Open Space-Floodplain Overlay), located at 240 N. Michigan Street, to accommodate development of Pump Station No. 15

 

e)       Ordinance No. 8773, for Special Use Permit (SUP-5-6-12) for construction of Pump Station No. 15, a minor utility, located at 240 N. Michigan Street.

 

f)       Ordinance No. 8774, to rezone (Z-5-9-12) approximately 1.74 acres from IG (General Industrial) to IL (Limited Industrial), located at 2645 Haskell Ave, for the VFW. (PC Item 4; approved 8-0 on 7/23/12)

 

g)       Ordinance No. 8775, to rezone approximately 6.87 acres from RSO (Single-Dwelling Residential-Office) District and CS (Commercial Strip) District to the CO (Office Commercial) District, located at 2000 Bluffs Drive.

 

h)       Ordinance No. 8764, allowing the possession and consumption of alcohol on the public right-of-way during the Kansas State Fiddling and Picking Championship and the Bike MS event

 

i)        Ordinance No. 8776, approving and appropriating the 2013 City of Lawrence Operating and Capital Improvement Budget

 

j)        Ordinance No. 8777, attesting to the increase in property taxes levied for 2013

 

k)       Ordinance No. 8778, authorizing an Emergency Communications System Funding Agreement with the Board of County Commissioners of Douglas County, the making of a grant to the Board of County Commissioners of Douglas County for funding improvements to the Emergency Communications System, and authorizing the issuance of general obligation bonds to pay the costs.

 

6.       Approve the suspension of enforcement of City Code Section 14-407, prohibiting the discharge of firearms within the city, for a “shotgun” start at the Lawrence Police Foundation golf tournament on Thursday, August 23, 2012, at Alvamar Orchards Golf Course.   Staff Memo

 

7.        Initiate a text amendment to the Land Development Code, Section 20-403, proposed by Lathrop & Gage, LLP on behalf of Lawrence Memorial Hospital. The proposed amendment proposes to change all Permitted Uses (except Hospital) to Accessory Uses in the H (Hospital) District.   Staff Memo   Application

 

 

 

C.        CITY MANAGER’S REPORT:          CM Report & Attachments    

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.        REGULAR AGENDA ITEMS:          

 

1.       Conduct public hearing to consider the vacation of an access easement located at 650 Congressional Drive as requested by property owner BWB-WCSC, LLC.   Staff Memo & Attachments

 

ACTION:      Conduct public hearing and approve order of vacation, if appropriate.

 

 

2.       Receive update on the 1313 Haskell Avenue property.   Staff Memo & Attachments    Update from Haskell ROW Partners, LLC - Added 08/14/12

 

ACTION:      Direct staff as appropriate.

 

 

 

3.       Receive update on 1106 Rhode Island Street regarding exterior yard and structure code violations.     Staff Memo & Attachments                      

 

ACTION:      Direct staff as appropriate.

 

 

4.       Consider authorizing staff to negotiate and execute a lease agreement for the former Borders building at 700 New Hampshire Street, for temporary location of the Lawrence Public Library operations during construction at the current library site.   Staff Memo & Attachments

 

ACTION:      Authorize staff to negotiate and execute a lease agreement for the former Borders building at 700 New Hampshire Street, for temporary location of the Lawrence Public Library operations during construction at the current library site, if appropriate.

 

 

5.       Consider awarding Bid#1243 for the Roll-out Residential Cart Implementation Program to Rehrig Pacific Company for $885,490; consider approving a 3-tier rate structure; and direct staff to prepare the 2013 solid waste rate ordinance.      Staff Memo & Attachments   Bid Memo   Presentation

 

ACTION:      Award Bid#1243 for the Roll-out Residential Cart Implementation Program to Rehrig Pacific Company for $885,490; approve a 3-tier structure; and direct staff to prepare the 2013 solid waste rate ordinance, if appropriate.

 

 

 

 

E.         PUBLIC COMMENT:

 

 

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments

 

 

G.        COMMISSION ITEMS:

 

 

H.           CALENDAR:   Meeting List

 

·         Salvation Army “Meet and Greet”, Monday, August 13, 6:30 p.m.  Location:  947 New Hampshire Street.

 

·         Lawrence Community Shelter Groundbreaking Ceremony, Tuesday, August 14, 10:00 a.m.  Location:  3701 Franklin Park Circle.

 

·         Commissioners are invited to participate in the KU Good Neighbor distribution of informational materials to the Oread Neighborhood on Thursday, August 16, from 10:00 a.m. – 12:00 p.m.

 

·         Commissioners are invited to attend Ramadan “iftar” dinner, Thursday, August 16 – 7:30 reception, 8:00 introductions, 8:20 dinner.  Location:  Carnegie Building, 9th and Vermont Streets.  RSVPS ARE REQUESTED.

 

·         Public meeting on organized recycling collection service, Friday August 24, 10:00 – 11:30 a.m.  Location:  City Commission Room, First Floor of City Hall.

 

·         City employee appreciation picnic, Saturday, August 25, 5:00 – 8:00 p.m.  Location:  Broken Arrow Park.

 

·         5-County Regional Transportation Study Public Officials Briefing, Monday, August 27 4:00 – 6:00 p.m.  Location:  City Commission Room.   Invitation

 

·         City offices closed on Monday, September 3 in observance of Labor Day.

 

·         Lawrence Chamber of Commerce Taste of Lawrence Fall Mixer, Wednesday, September 12.  Location:  Meadowbrook Apartments.  Time:  TBD.

 

·         Lawrence Schools Foundation Breakfast, Friday, September 21. Location: Lawrence Holidome, TBD.

 

·         Douglas County Senior Services 40th Anniversary event, Thursday, October 11, 3:00 – 6:00 p.m.

 

·         Valor Public Safety Awards Luncheon, Tuesday, October 16, 11:30 a.m. – 1:30 p.m.  Location:  Lied Center, 1600 Stewart Drive, West Campus.

 

·         City Commissioners are invited to attend the Douglas County Senior Services Chili cook-off, Saturday, October 20, 4:00 – 7:00 p.m.

 

·         City employee service awards luncheon, Friday, October 26, 11:30 – 1:30 p.m.  Location:   4-H Grounds, Building 21, 2120 Harper Street.

 

 

 

 

 

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September 2012

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*City Commission meeting dates are in black bold print

 

 

I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Aviation Advisory Board:

Three positions expire 05/31/12.  All are eligible for reappointments to additional terms.

 

Convention and Visitors Bureau Advisory Board:

Four positions expire 07/01/12.  Three are eligible for reappointment and one position will expire.

 

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12.  Eligibility requirements exist for this board.

 

Human Relations Commission:

One vacancy for a position that expires 09/30/14.

 

Lawrence Alliance:

One vacancy for a position that expires 11/30/12.

 

Lawrence Citizen Advisory Board:

Two vacancies for positions that expired 03/01/12. 

 

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14.

 

Lawrence Douglas County Advocacy Council on Aging:

Several positions are vacant on this board.

 

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14. 

 

Social Services Advisory Board:

Three positions expire 08/31/12.  All are eligible for reappointment to additional terms.