City of Lawrence

Utilities Department 

MEMORANDUM

TO:                  David L. Corliss - City Manager

Cynthia Wagner - Assistant City Manager

Diane Stoddard - Assistant City Manager              

FROM:            Tim Will - Water Maintenance Manager 

CC:                  Dave Wagner - Director of Utilities

Mike Lawless – Asst. Director of Utilities

Philip Ciesielski- Asst. Director of Utilities

Dave King - Utilities Maintenance Manager

Mark Hegeman – Utilities Operations Superintendent

Alan Landis – Purchasing Specialist

DATE:             July 5, 2012

RE:                  July 10, 2012 Agenda Item – Award Bid for Electrical Preventive Maintenance

Please include the following item on the City Commission Agenda for consideration at the July 10, 2012 meeting:

Award Bid No. B1239 for Electrical Preventive Maintenance to Lynn Electric, Inc. in the amount of $29,812.00 and authorize the City Manager to execute a contract agreement.

Project Description

The Utilities Department requests fifty-nine (59) electrical management devices for preventive maintenance.  There are currently 165 electrical management devices between the plants and lift stations. The electrical management devices control power delivery to the controls and motors within the Utility Department facilities.  The controls and motors are used in the treatment and transport of water within the water and wastewater systems.  The electrical management devices are located at the water and wastewater treatment plants and lift station locations within the city.  This preventive maintenance program helps ensure the reliability of the electrical components that are tested and the components they provide power to.

On 6/12/12 the City Commission set a bid date of July 3, 2012. Three bids were opened as follows:

Lynn Electric, Inc.     $29,812.00

P1 Group, Inc.                   $29,995.00

Shermco Industries   $136,086.00

Project Funding

The work will be funded from the 2012 Operations and Maintenance budget for 501.7.7210.2531, 501.7.7220.2531, 501.7.7310.2531, and 501.7.7410.2531.

Action Request

Staff recommends award of Bid No. B1239 for the Electrical Preventive Maintenance to Lynn Electric, Inc. in the amount of $29,812 and authorize the City Manager to execute a contract agreement.

Thank you for your assistance.  Please advise if you have any questions.