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CITY COMMISSION
MEETING AGENDA
July 10, 2012 – 4:00 p.m.
(Posted on webpage at 4:40 p.m. on 07/05/12)
(10MB files take approximately 45 seconds to open)
Updates:
07/06/12 @ 4:00 p.m.:
- Added study session materials; and
- Added Ordinance No. 8756 to Consent Agenda Item No. 6 – Z-11-27-11, a rezoning of approximately 12.40 acres and adjacent right-of-way, located at 138 Alabama Street.
A. STUDY SESSION:
1. City Commission study session on the City Manager’s 2013 Recommended Budget. Agenda & Attachments - Added 07/06/12
After a short break, the regularly scheduled City Commission meeting
will begin at approximately 6:35 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 07/03/12.
2. Receive minutes from various boards and commissions:
Hospital Board meeting of 05/16/12
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Bid and purchase items:
a) Set Bid Date of July 24, 2012 for City Bid No. B1241, City Project No. PW1113, 2011 CDBG Sidewalk Gap Project. This is a Community Development Block Grant project for sidewalk along Iowa, Vermont and New Hampshire. Staff Memo & Attachments
b) Award Bid No. B1237 for the Clinton Water Treatment Plant Transfer Pump #3 Replacement to JCI Industries in the amount of $49,998 and authorize the City Manager to execute a contract agreement. Bid Memo
c) Award Bid No. B1239 for Electrical Preventive Maintenance to Lynn Electric, Inc. in the amount of $29,812 and authorize the City Manager to execute a contract agreement. Bid Memo
d) Authorize City Manager to execute engineering service agreements for infrastructure design and final platting with Bartlett & West Engineering for Farmland Business Park in the amounts of $69,150 for Sanitary Sewer, $304,565 for streets, $43,050 for water, and $21,591.62 for final plat. Staff Memo & Attachments
e) Authorize the City Manager to execute a Design and Bid Phase Engineering Services Agreement with Black & Veatch in the amount of $481,303 for Projects UT1201 – 2012 to 2015 Electrical Improvements Program and UT1202 - 2012 Mechanical Improvements Program. Staff Memo
5. Approve Special Event Permit, SE-12-00002, for over-flow parking, to be located on the west portion of the Farmland property adjacent to the Douglas County Fairgrounds on August 3 & 4, 2012, for the demolition derby and ATV races at the Douglas County Fair, located at 2110 Harper Street. Submitted by Margaret Kalb for the Douglas County Fair Board. Staff Report
6. Approve rezoning, Z-11-27-11, of approximately 12.40 acres and adjacent right-of-way from IG (General Industrial) to GPI (General Public and Institutional), located at 138 Alabama Street. Submitted by Treanor Architects, for Alford-Clarke Post #852 VFW, property owner of record and Bert Nash Community Mental Health Center, contract purchaser. Adopt on first reading, Ordinance No. 8756 (added 07/06/12), for the rezoning (Z-11-27-11) of approximately 12.40 acres and adjacent right-of-way from IG (General Industrial) to GPI (General Public and Institutional), located at 138 Alabama Street. (PC Item 2; approved 9-0 on 6/25/12) Staff Report Property Vision Conceptual Option 1 Conceptual Option 2 Map of Area PC Minutes
7. Approve Comprehensive Plan Amendment, CPA-4-3-12, to Chapter 6 of Horizon 2020 to revise the existing commercial centers section, and to Chapter 14 Specific Plans, to revise the West 6th Street and Wakarusa Drive Area Plan. Adopt on first reading, Ordinance No. 8757, for Comprehensive Plan Amendment (CPA-4-3-12) to Chapter 6 of Horizon 2020 to revise the existing commercial centers section, and to Chapter 14 Specific Plans, to revise the West 6th Street and Wakarusa Drive Area Plan. (PC Item 3; approved 9-0 on 6/25/12) Staff Report Application Resolution PCR-12-00013 PC Minutes
8. Approve rezoning, Z-4-6-12, of approximately 2.42 acres from RMO (Multi-Dwelling Residential-Office) to CN2 (Neighborhood Shopping Center), located at 650 Congressional Drive. Submitted by Williams Management, for BWB-WCSC LLC, property owner of record. Adopt on first reading, Ordinance No. 8758, for the rezoning (Z-4-6-12) of approximately 2.42 acres from RMO (Multi-Dwelling Residential-Office) to CN2 (Neighborhood Shopping Center), located at 650 Congressional Drive. (PC Item 4A; approved 9-0 on 6/25/12) Staff Report Summary of Zoning District Purpose Statements Map of Area PC Minutes
9. Approve Special Use Permit, SUP-4-3-12, for an office/retail building with a drive-thru for an eating and drinking establishment use at 650 Congressional Drive. Submitted by Williams Management, for BWB-WSC, LLC, property owner of record. Adopt on first reading, Ordinance No. 8759, for Special Use Permit, (SUP-4-3-12) for an office/retail building with a drive-thru for an eating and drinking establishment use at 650 Congressional Drive. (PC Item 4B; approved 9-0 on 6/25/12) Staff Report Site Plan Map of Area Correspondence PC Minutes
10. Approve Annexation, A-5-2-12, of approximately 12.29 acres, located at 1783 E. 1450 Road (also known as 1545 N. 3rd Street), for Lawrence Recycle Center. Submitted by Landplan Engineering, for Advantage Metals Recycling LLC, property owner of record. Adopt on first reading, Ordinance No. 8760, for the annexation (A-5-2-12) of approximately 12.29 acres, located at 1783 E. 1450 Road (also known as 1545 N. 3rd Street), for Lawrence Recycle Center. (PC Item 5A; approved 9-0 on 6/25/12) Staff Report Rezoning Boundary Map of Area PC Minutes
11. Approve rezoning, Z-5-7-12, of approximately 12.29 acres from I-2 (Light Industrial) County Zoning District to IG (General Industrial), located at 1783 E. 1450 Road (also known as 1545 N. 3rd Street). Submitted by Landplan Engineering, for Advantage Metals Recycling LLC, property owner of record. Adopt on first reading, Ordinance No. 8761, for the rezoning (Z-5-7-12) of approximately 12.29 acres from I-2 (Light Industrial) County Zoning District to IG (General Industrial), located at 1783 E. 1450 Road (also known as 1545 N. 3rd Street). (PC Item 5B; approved 9-0 on 6/25/12) Staff Report Floodplain Map Map of Area PC Minutes
12. Approve Special Use Permit, SUP-5-5-12, for Lawrence Recycle Center, located at 1783 E. 1450 Road (also known as 1545 N. 3rd Street). Submitted by Landplan Engineering, for Advantage Metals Recycling LLC, property owner of record. Adopt on first reading, Ordinance No. 8762, for Special Use Permit (SUP-5-5-12) for Lawrence Recycle Center, located at 1783 E. 1450 Road (also known as 1545 N. 3rd Street). (PC Item 5C; approved 9-0 on 6/25/12) Staff Report Site Plan Concept Plan Renderings Map of Area PC Minutes
13. Approve a Temporary Use of Public Right-of-Way Permit allowing the closure of the 100 block of E 8th Street from 1:00 p.m. on Saturday, August 11, 2012, to 1:00 a.m. on Sunday, August 12, 2012 for the Sandbar Birthday Party, and adopt on first reading, Ordinance No. 8763, allowing the possession and consumption of alcohol on the public right-of-way. Staff Memo & Attachments
14. Approve a Temporary Use of Public Right-of-Way Permit for the Kansas State Fiddling and Picking Championship for the closure of Massachusetts Street between North Park Street and South Park Street on Sunday, August 26, 2012, from 9:00 a.m. – 7:00 p.m. Staff Memo
15. Approve donation of standby medical services and the closure of the city parking lot on the southeast corner of N 2nd St and Locust St for the GaDuGi SafeCenter 5K Boo!Run on Sunday, October 28, 6:00 a.m. – noon. Staff Memo & Attachments
16. Authorize the City Manager to accept the proposal from Community Wireless Communication regarding installation of a conduit near the Stratford Water Tower. Staff Memo & Attachments
17. Authorize the Mayor to sign a Subordination Agreement for M. Alissa long, 714 Michigan. Staff Memo
D. CITY MANAGER’S REPORT: Staff Memo & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Receive staff report on possible secondary use of the Santa Fe Station for transit. Consider authorizing staff to proceed with a Request for Proposal for consulting services to evaluate potential transit hub sites.
07/05/12 Santa Fe Station Items Update Staff Memo
06/29/12 Transit Hub Study Staff Memo
06/28/12 Santa Fe Station Transit Hub Recommendation Staff Memo
05/16/12 Update Memo & Attachments
04/26/12 Amtrak Letter on ADA Improvements
02/27/12 Staff Memo on Possible Uses & Attachments
ACTION: Direct staff as appropriate.
2. Consider authorizing publication of the 2013 Budget Summary and establishing August 7, 2012 as the public hearing date. This establishes the maximum budget authority and property tax mill levy for the 2013 budget. Staff Memo & Attachments
ACTION: Authorize publication of the 2013 Budget Summary and establish August 7, 2012 as the public hearing date, if appropriate.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List
· Public meeting on organized recycling collection service, Wednesday, July 11, 3:00 – 4:30 p.m. Location: City Commission Room, First Floor of City Hall.
· Commissioners are invited to attend an open house for CritiTech, 1201 Wakarusa Drive, #C-1 on Thursday, July 12 at 10:00 a.m. RSVP’s are requested.
· Commissioners are invited to attend a luncheon during Planning Commission orientation/training on Friday, July 13, 12:00 – 1:00 p.m. Location: City Commission Room.
· City Commission Meeting on July 17 will start at 3:30 p.m.
· Public meeting on organized recycling collection service, Thursday, July 26, 1:30 – 4:00 p.m. Location: City Commission Room, First Floor of City Hall.
· City Commission meeting scheduled for July 31 canceled due to fifth Tuesday.
· Public meeting on organized recycling collection service, Friday August 24, 10:00 – 11:30 a.m. Location: City Commission Room, First Floor of City Hall.
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*City Commission meeting dates are in black bold print
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Three positions expire 05/31/12. All are eligible for reappointments to additional terms.
Convention and Visitors Bureau Advisory Board:
Four positions expire 07/01/12. Three are eligible for reappointment and one position will expire.
Downtown Task Force:
Appointment of seven to eleven members available on this newly formed task force.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expired 03/01/12. Eligibility requirements exist for this board.
One vacancy for a position that expires 09/30/14.
Lawrence Citizen Advisory Board:
Two vacancies for positions that expired 03/01/12.
Lawrence Cultural Arts Commission:
One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14.
Lawrence Douglas County Advocacy Council on Aging:
Several positions are vacant on this board.
Lawrence-Douglas County Bicycle Advisory Committee:
One vacancy for a position that expires 12/31/13.
One vacancy for a position that expires 04/30/14.