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CITY COMMISSION

MEETING AGENDA

July 3, 2012 – 5:00 p.m.

(Posted on webpage at 4:45 p.m. on 06/28/12)

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A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 06/19/12.

2. Receive minutes from various boards and commissions:

Public Health Board meeting of 04/16/12

Historic Resources Commission meetings of 03/15/12, 04/30/12, and 05/24/12

Mental Health Board meeting of 05/29/12

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Bid and purchase items:

a) Waive bidding requirements and authorize payment to Westar Energy in the amount of $17,029.81 for 480V 3-phase electrical service to Pump Station 37 as part of priority group I of Project UT0919CS General Wastewater Pumping Station Improvements. Staff Memo & Attachments

b) Authorize additional expenditure of $400,000 from the infrastructure sales tax fund for Phase D of the 2012 microsurfacing program contract with Vance Brothers Construction, Project No. PW1204. Staff Memo Maps

c) Waive bidding requirements and approve the sole source purchase of recycled rubber to be used as playground surfacing in Watson Park from ABCreative for $31,660. This purchase is a 50% funded by a KDHE Waste Tire Product Grant and follows the purchasing requirements of the grant. Final cost to the City is $15,830. Staff Memo

6. Adopt the following ordinances on second and final reading:

a) Ordinance No. 8753, establishing a Neighborhood Revitalization Area at 810/812 Pennsylvania (Cider Building).

7. Accept dedication of easements shown on Final Plat, PF-5-4-12, for Prairie Wind Addition No 3, a 15-lot subdivision of approximately 2.14 acres, located at 1504-1548 Ryan Court. Staff Report Final Plat

8. Approve extension request for Final Development Plan for Miracon Plaza Planned Commercial Development - Phase 1 [FDP-01-02-07] generally located at the northeast corner of Wakarusa Drive and Clinton Parkway. Submitted by Tim Herndon, for Timothy W. Schmidt of OFF-PISTE, Inc., property owner of record. The approved plan proposes construction of a two-story retail/office/bank building containing approximately 8,000 square feet and associated site improvements. The request proposes extension of the approval for this project for an additional 24 months. Staff Memo Approved Plan Request

9. Approve variance request by Landplan Engineering, P.A. from City Code Section 19-214(B), regarding location of private sanitary sewer service within public easements or rights-of-way, at 1734 W. 19^th Terrace. Staff Memo & Attachments

10. Authorize staff to negotiate an Engineering Services Agreement with Black & Veatch for services related to Project UT0909DS Concrete Watermain Assessment. Staff Memo & Attachments

11. Authorize reimbursement of up to $222,702.45 in Expenses from Bond Proceeds for the Bioscience and Technology Business Center (BTBC) for Expenses related to the BTBC Expansion Facility (the City/County-owned lab building at Bob Billings Parkway and Wakarusa). Staff Memo & Attachments

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. None.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Ribbon Cutting ceremony for the re-opening of the Lawrence skateparks in Centennial and Deerfield Parks, Monday, July 2, 5:30 p.m. Location: Skatepark in Centennial Park, 600 Rockledge Rd.

· City offices closed Wednesday, July 4 in observance of Independence Day.

· City Commission Study Session, Tuesday, July 10, 4:00 -6:00 p.m., City Commission Room, First Floor of City Hall. Topic: 2013 City Manager’s Recommended Budget.

· Commissioners are invited to attend a luncheon during Planning Commission orientation/training on Friday, July 13, 12:00 – 1:00 p.m. Location: City Commission Room.

· City Commission Meeting on July 17 will start at 3:30 p.m.

· City Commission meeting scheduled for July 31 canceled due to fifth Tuesday.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Three positions expire 05/31/12. All are eligible for reappointments to additional terms.

Convention and Visitors Bureau Advisory Board:

Four positions expire 07/01/12. Three are eligible for reappointment and one position will expire.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.

Historic Resources Commission:

One vacancy for a position that expired 03/01/12. Eligibility requirements exist for this board.

Human Relations Commission:

One vacancy for a position that expires 09/30/14.

Lawrence Citizen Advisory Board:

Two vacancies for positions that expired 03/01/12.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14.

Lawrence Douglas County Advocacy Council on Aging:

Several positions are vacant on this board.

Lawrence-Douglas County Bicycle Advisory Committee:

One vacancy for a position that expires 12/31/13.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.