A

CITY COMMISSION

MEETING AGENDA

June 19, 2012 – 4:00 p.m.

(Posted on webpage at 4:35 p.m. on 06/14/12)

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UPDATES:

06/19/12 @ 1:15 p.m.:

Added correspondence to Regular Agenda Item No. 5 – Joint Economic Development Council.

06/18/12 @ 4:45 p.m.:

Added correspondence to Regular Agenda Item No. 4 – Recreation Center update; and
Updated the Future Agenda Items staff memo.

06/15/12 @ 3:55 p.m.:

Deferred indefinitely, Regular Agenda Item No. 3 – tennis court lights.

A. STUDY SESSION:

1. City Commission study session on the 2013 budget. Additional information will be added as it becomes available. Agenda & Materials

After a short break, the regularly scheduled City Commission meeting

will begin at approximately 6:35 p.m.

B. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

C. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Sign Code Board of Appeals meeting of 01/05/12

Hospital Board meeting of 04/18/12

Lawrence Cultural Arts Commission meeting of 05/09/12

Electrical Code Board of Appeals meeting of 04/11/12

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the City Clerk’s Office.

4. Bid and purchase items:

a) Award the bid for Comprehensive Rehabilitation as follows: Bid Memo

i) 918 Murrow Court: Award the base bid, to T & J Holdings, Inc. for $25,450; the homeowner is providing funds above the program limits;

ii) 930 Murrow Court: Award the base bid to T & J Holdings, Inc. for $27,600; the homeowner is providing funds above the program limits; and

iii) 2123 Marvonne Road: Award the base bid to T & J Holdings, Inc. for $24,770.

5. Adopt on first reading the following ordinances, all relating to legislative changes by the State of Kansas:

a) Ordinance No. 8749, relating to weigh limitation for certain trucks designed and used for garbage, refuse, solid waste disposal, mounted fertilizer spreaders and animal dung spreaders. Staff Memo & Attachments

b) Ordinance No. 8750, amending Chapter X relating to the disability provisions of the City of Lawrence Human Relations Code. Staff Memo & Attachments

c) Ordinance No. 8751, establishing the new crime of refusing to submit to a test for the presence of drugs or alcohol while operating a motor vehicle. Staff Memo & Attachments

d) Ordinance No. 8752, pertaining to the examination and licensing of certain trades, to comply with amendments to state law that will be effective July 1, 2012. Staff Memo & Attachments

6. Initiate a Request for Proposal (RFP) on the Multimodal Studies Project, comprised of the Commuter Park & Ride Study, the Fixed Route Transit and Pedestrian Accessibility Study, and the Countywide Bikeway System Plan. The Metropolitan Planning Organization has been awarded $160,000 in KDOT grant funding with $40,000 in local match required for the studies. Staff Memo & Attachments

7. Authorize the City Manager to execute a License Agreement with Alltel Communications, LLC d/b/a Verizon Wireless, a Delaware limited liability company, allowing it to place fiber optic cable in the City’s right of way in exchange for the provision and installation of conduit from the intersection of East 800 Road and U.S. Highway 40, east on U.S. Highway 40/6^th Street to Wakarusa Drive, south on Wakarusa Drive to Clinton Parkway, east on Clinton Parkway/23^rd Street to East 1750 Road, and the installation of 32 hand-holes at sites selected by the City, all in accordance with the terms of the License Agreement. Staff Memo & Attachments

8. Authorize reimbursement of $76,938.67 in expenses from bond proceeds to the Bioscience and Technology Business Center (BTBC) for expenses related to the BTBC Expansion Facility (the City/County-owned lab building at Bob Billings Parkway and Wakarusa). Staff Memo & Attachments

9. Authorize staff to bind coverage for property and casualty insurance ($122,830), fire and medical auto/professional liability insurance ($55,898) and fiduciary liability insurance ($5,615) for the insurance period of July 1, 2012 through July 1, 2013. Staff Memo

10. Authorize staff to pay Kansas Worker’s Compensation Assessment in the amount of $24,834.93. Staff Memo

11. Approve Sign Permit for Mural Installation on the rear of the building occupied by the Burger Stand and Esquina, 801/803 Massachusetts, as proposed by Robert Krause. Staff Memo & Attachments

12. Receive report from the Homeless Issues Advisory Committee regarding the potential impact of the Lawrence Community Shelter relocating on the Lawrence downtown area.

13. Authorize staff to develop and distribute a request for proposals to solicit the services of a marketing firm to assist in development and implementation of a marketing plan and campaign to attract retirees to the community. Staff Memo

D. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

1. Consider authorizing a Temporary Use of Public Right-of-Way Permit for the Color Run on Saturday, October 6, 2012, including the closure of the 900 block of New Hampshire Street. Staff Memo & Attachments

ACTION: Authorize a Temporary Use of Public Right-of-Way Permit for the Color Run on Saturday, October 6, 2012, including the closure of the 900 block of New Hampshire Street, if appropriate.

2. Consider the following items related to a request to establish a tax increment financing (TIF) district for proposed mixed-use projects on the southeast and northeast corners of 9^th and New Hampshire: Staff Memo & Attachments

a) Adopt Resolution No. 6968 making a finding that the proposed redevelopment district lies within an Enterprise Zone; and

b) Adopt Resolution No. 6967 calling for a public hearing on the proposed redevelopment district for the project for July 24, 2012.

ACTION: Adopt Resolution No. 6968 and Resolution No. 6967, if appropriate.

3. DEFERRED INDEFINITELY. ~~Consider the following items related to proposed tennis courts at Free State High School:~~

a) Approve SP-5-37-12, a revision to the site plan element of SUP-7-5-08 – Athletic Fields for Free State High School, located at 4700 Overland Drive. The proposed plan is for the reconstruction of five existing tennis courts; construction of three new tennis courts; and the installation of 50’ high lights for all of the courts. Submitted by Landplan Engineering, for USD 497, property owner of record. Staff Report Photometric Plan

~~ACTION:~~ Approve SP-5-37-12, a revision to the site plan element of SUP-7-5-08 – Athletic Fields for Free State High School, located at 4700 Overland Drive. The proposed plan is for the reconstruction of five existing tennis courts; construction of three new tennis courts; and the installation of 50’ high lights for all of the courts, if appropriate.

b) Authorize the City Manager to negotiate an agreement that would commit payment of $547,000 to the Lawrence Unified School District for the construction of a community tennis facility on the Lawrence Free State High School campus. Staff Memo & Attachments

~~ACTION:~~ Authorize the City Manager to negotiate an agreement that would commit payment of $547,000 to the Lawrence Unified School District for the construction of a community tennis facility on the Lawrence Free State High School campus, if appropriate.

4. Receive update on regional recreation facility items. Staff Memo & Attachments Correspondence - Added 06/18/12

ACTION: Direct staff as appropriate.

5. Receive staff report on proposed joint economic development council. Staff Memo & Attachments Proposed Reorganization Correspondence - Added 06/19/12

ACTION: Direct staff to prepare ordinance, if appropriate.

6. Consider authorizing the City Manager to execute necessary purchase agreements to acquire the building and property at 1050 East 11^th Street for $394,250 from Robert B. Killough, for use as a Parks and Recreation maintenance facility replacing the building lost in a fire earlier this year. Staff Memo & Attachments

ACTION: Authorize the City Manager to execute necessary purchase agreements to acquire the building and property at 1050 East 11^th Street, if appropriate.

F. PUBLIC COMMENT:

G. FUTURE AGENDA ITEMS: Staff Memo & Attachments - updated 06/18/12

H. COMMISSION ITEMS:

I. CALENDAR: Meeting List

· Public Incentives Review Committee meeting, Tuesday, June 19, 3:00 p.m. Location: City Commission Room.

· Public meeting regarding Iowa Street Construction project, Thursday, June 21, 5:30 – 7:00 p.m. Location: Fire Station No. 5, 1901 Stewart Avenue.

· Commissioners are invited to attend the Upward Bound Powwow sponsored by Haskell Indian Nations University on Thursday, June 21 at 6:00 p.m. Flyer

· City Commission Meeting on July 3 will start at 5:00 p.m.

· City offices closed Wednesday, July 4 in observance of Independence Day.

· City Commission Study Session, Tuesday, July 10, 4:00 -6:00 p.m., City Commission Room, First Floor of City Hall. Topic: 2013 City Manager’s Recommended Budget.

· Commissioners are invited to attend a luncheon during Planning Commission orientation/training on Friday, July 13, 12:00 – 1:00 p.m. Location: City Commission Room.

· City Commission meeting scheduled for July 31 canceled due to fifth Tuesday.

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Three positions expire 05/31/12. All are eligible for reappointments to additional terms.

Convention and Visitors Bureau Advisory Board:

Four positions expire 07/01/12. Three are eligible for reappointment and one position will expire.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.

Historic Resources Commission:

One vacancy for a position that expired 03/01/12. Eligibility requirements exist for this board.

Human Relations Commission:

One vacancy for a position that expires 09/30/14.

Lawrence Citizen Advisory Board:

Two vacancies for positions that expired 03/01/12.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14.

Lawrence Douglas County Advocacy Council on Aging:

Several positions are vacant on this board.

Lawrence-Douglas County Bicycle Advisory Committee:

One vacancy for a position that expires 12/31/13.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.