A

CITY COMMISSION

MEETING AGENDA

May 15, 2012 – 6:35 p.m.

(Posted on webpage at 4:30 p.m. on 05/10/12)

(10MB files take approximately 45 seconds to open)

Updates:

05/15/12 @ 11:15 a.m.:

Added correspondence to Regular Agenda Item No. 2 – 1106 Rhode Island.

05/14/12 @ 4:10 p.m.:

Added as Item No. 5 under Recognitions/Proclamations, a proclamation for International Museum Day; and
Updated the City Manager’s Report with a letter regarding the 12^th and Haskell Recycling Center.

05/11/12 @ 3:15 p.m.:

Added study session agenda and background materials to Section A; and
Added a Revised Building Permit Report Staff Memo to the City Manager’s Report.

A. STUDY SESSION (4 :00 – 6 :00 P.M.)

1. City Commission Study Session regarding the 2013 Budget. Agenda & Attachments

After a short break, the regularly scheduled City Commission Meeting

will begin at approximately 6:35 p.m.

B. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Recognition of Lawrence Cultural Arts Commission 2012 Grant Award Recipients.

2. Proclaim May 13-19, 2012 as Police Week and Tuesday, May 15, 2012 as Peace Officers’ Memorial Day.

3. Proclaim May 20 – 26, 2012 as Public Works Week.

4. Proclaim June 3 – 9, 2012 as Relay for Life Week.

5. Proclaim Friday, May 18, 2012 as International Museum Day.

C. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 04/24/12.

2. Receive minutes from various boards and commissions:

Community Development Advisory Committee meeting of 03/08/12

Homeless Issues Advisory Committee meetings of 03/13/12 and 04/10/12

Lawrence Cultural Arts Commission meeting of 04/11/12

Board of Zoning Appeals meeting of 02/02/12 and 04/05/12

Sister Cities Advisory Board meeting of 04/11/12

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Set bid date of May 29, 2012 for the 2012 Overlay Program Phase 2, Project No. PW1210. Staff Memo & Attachments

b) Award the bid for Comprehensive Rehabilitation project for 13 Winona Avenue to T & J Holdings, Inc., in the amount of $20,250 for the Base Bid, $300 for the Alternate #3, and $3,000 for Alternate #4, for a total contract price of $23,550. Bid Memo

c) Reject the bids for Comprehensive Rehabilitation project at 918 Murrow Court because the bid amounts exceed program limits of $25,000. Bid Memo

d) Authorize the purchase of six (6) VMWare servers from Microtech Computers from the State of Kansas contract for $29,070. Staff Memo

7. Adopt the following ordinances on second and final reading:

a) Ordinance No. 8727, authorizing a grant to the Bioscience and Technology Center, Inc., for economic development purposes, in an amount not to exceed $500,000 and issue general obligation bonds to pay the costs (authorized by the City Commission on 04/17/12).

b) Ordinance No. 8731, amending Chapter 3, Article 5, (Animal Control Code) of the City Code regarding chickens, providing an exemption for businesses in certain circumstances.

8. Approve extension request for Site Plan, SP-8-46-10, for Construction Sales and Services Commercial Building at 1516 W. 6^th Street, McCray Lumber. Staff Memo & Attachments Elevations

9. Authorize renewal of Police Officer Liability, Public Official Liability, and Employment Practices Liability insurance with Chartis/Lexington Insurance for $83,175.48. Staff Memo

10. Authorize the Mayor to sign a Release of Mortgage for Debbie Alexander, 423 Missouri Street. Staff Memo

D. CITY MANAGER’S REPORT: CM Report & Attachments - Updated 05/14/12

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

1. Conduct public hearing regarding the sale, possession and consumption of alcoholic liquor during the 2012 Tour of Lawrence, June 29, 2012 on the 700 and 800 blocks of New Hampshire Street and the 100 and 200 blocks of E. 8^th Street, and July 1, 2012 on the 700, 800, and 900 blocks of Massachusetts Street, the 100 blocks of E. 8^th and E. 9^th Streets, and on the 100 blocks of W. 8^th and W. 9^th Street. Consider granting a distance limitation waiver and consider adopting on first reading, Ordinance No. 8733, allowing the possession and consumption of alcoholic liquor on certain public rights-of-way. Staff Memo & Attachments

ACTION: Conduct public hearing and find that the proximity of the sale of alcohol for the Tour of Lawrence is not adverse to the public welfare or safety and grant distance limitation waivers for the event. Adopt on first reading, Ordinance No. 8733, allowing the possession and consumption of alcoholic liquor on certain public rights-of-way for the Tour of Lawrence, if appropriate.

2. Consider the following items related to 1106 Rhode Island Street: Correspondence - Added 05/15/12

a) Conduct public hearing for the dilapidated structures located at 1106 Rhode Island Street. Consider adopting Resolution No. 6972, declaring the structures unsafe and dangerous and ordering the property owner to repair or remove the structures within a specified period of time. Should the property owner fail to comply, the City would contact for the removal of the structures. Staff Memo & Attachments

ACTION: Conduct public hearing. Adopt Resolution No. 6972, declaring the structures at 1106 Rhode Island as unsafe and dangerous and ordering the property owner to repair or remove the structures within a specified period of time, if appropriate.

b) Conduct public hearing for the exterior yard conditions at 1106 Rhode Island Street. Consider adopting Resolution No. 6973, declaring the exterior yard conditions to be in violation of the City’s Environmental Code and ordering the property owner to remove all violations within a specified period of time. Should the owner fail to comply, the City would contract for the removal of the exterior yard violations. Staff Memo & Attachments

ACTION: Conduct public hearing. Adopt Resolution No. 6973, declaring the exterior yard conditions at 1106 Rhode Island Street to be in violation of the City’s Environmental Code and ordering the property to owner to remove all violations within a specified period of time, if appropriate.

3. Receive update regarding the progress at 1313 Haskell Ave. Consider adopting Resolution No. 6971, declaring that the structures (house and accessory garage) remain in an unsafe and dangerous condition and order the demolition of the structures. Should the owner fail to comply the City would contract for the removal of the structures. Staff Memo & Attachments Correspondence - Added 05/15/12

ACTION: Adopt Resolution No. 6971, declaring that the structures (house and accessory garage) at 1313 Haskell remain in an unsafe and dangerous condition and order the demolition of the structures, if appropriate.

4. Conduct public hearing on proposed revocation of drinking establishment license for Taste, LLC, located at 804 W. 24^th Street. Staff Memo & Attachments Police Bar Calls - 2011-12

ACTION: Conduct public hearing. Direct staff as appropriate.

5. Consider annexation, A-3-1-12, of approximately 146 acres plus adjacent public right-of-way of property at the northwest corner of W. 6^th Street (US-40) and K-10. Initiated by City Commission on 3/27/12. Adopt on first reading, Ordinance No. 8730, to annex (A-3-1-12) approximately 146 acres plus adjacent public right-of-way of property at the northwest corner of W. 6^th Street (US-40) and K-10. (PC Item 2; approved 9-0 on 4/23/12) Staff Report Map of Area Correspondence PC Minutes Staff Memo & Attachments

ACTION: Approve annexation, A-3-1-12, of approximately 146 acres plus adjacent public right-of-way of property at the northwest corner of W. 6^th Street (US-40) and K-10, and adopt Ordinance No. 8730 on first reading, if appropriate.

6. Consider revisions to the Inverness Park District Plan, CPA-2-1-12. Initiated by City Commission on 1/17/12. Adopt on first reading, Joint City Ordinance No. 8732 and County Resolution No. ____, for Comprehensive Plan Amendment (CPA-2-1-12) to amend Horizon 2020, Chapter 14, Inverness Park District Plan. (PC Item 3; approved 9-0 on 4/23/12) Staff Report Staff Memo 03/26/12 PC Minutes 04/23/12 PC Minutes Correspondence Inverness Park District Plan

ACTION: Approve revisions to the Inverness Park District Plan and adopt on first reading, Joint City Ordinance No. 8732/County Resolution No. ____, for Comprehensive Plan Amendment (CPA-2-1-12) to amend Horizon 2020, Chapter 14, Inverness Park District Plan, if appropriate.

F. PUBLIC COMMENT:

G. FUTURE AGENDA ITEMS: Staff Memo & Attachments

H. COMMISSION ITEMS:

I. CALENDAR: Meeting List

1. Consider establishing dates for possible City Commission Study Sessions:

a) A request from the Public Health Board for a joint City/County Commission study session in April or May;

b) A request from the Lawrence Cultural Arts Commission for a study session to discuss the Final Fridays program.

· City Commission meeting scheduled for May 29 canceled due to fifth Tuesday.

· Commissioners are invited to attend the Upward Bound Powwow sponsored by Haskell Indian Nations University on Thursday, June 21 at 6:00 p.m. Flyer

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Three positions expire 05/31/12. All are eligible for reappointments to additional terms.

Convention and Visitors Bureau Advisory Board:

Four positions expire 07/01/12. Three are eligible for reappointment and one position will expire.

Douglas County Community Corrections Advisory Board:

Two positions expire 05/31/12. Both are eligible for reappointment to additional terms.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12. One vacancy for a position that expires 03/31/14. Eligibility requirements exist for this board.

Historic Resources Commission:

One vacancy for a position that expired 03/01/12. Eligibility requirements exist for this board.

Human Relations Commission:

One vacancy for a position that expires 09/30/14.

Lawrence Citizen Advisory Board:

Two vacancies for positions that expired 03/01/12.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14.

Lawrence Douglas County Advocacy Council on Aging:

Several positions are vacant on this board.

Lawrence-Douglas County Bicycle Advisory Committee:

One vacancy for a position that expires 12/31/13.

Lawrence-Douglas County Metropolitan Planning Commission:

Two positions expire 05/31/12. One position is eligible for reappointment to an additional term and the other position will become vacant.

Mechanical Board of Appeals:

One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.