Memorandum

City of Lawrence

Utilities Department

TO:	David L. Corliss – City Manager Cynthia Wagner - Assistant City Manager Diane Stoddard - Assistant City Manager
FROM:	John Shutak – Utilities Engineer
CC:	Dave Wagner – Director of Utilities Philip Ciesielski – Asst. Director of Utilities Mike Lawless – Asst. Director of Utilities Beth Frailey Krishtalka – Assistant to Director Mark Hegeman – Utilities Operations Superintendent
Date:	April 25, 2012
RE:	May 01, 2012 Agenda Item – Authorize the City Manager to execute an engineering services agreement for design phase engineering services for project UT1105DS, 2012-2013 Watermain Relocation Program.

Please include the following item on the City Commission Agenda for consideration at the May 01, 2012 meeting:

Authorize the City Manager to execute an engineering services agreement with Professional Engineering Consultants for design phase engineering services in the amount of $84,651.00 for project UT1105DS, 2012-2013 Watermain Relocation Program.

Project Description:

Staff anticipate the ongoing need for the relocation and replacement water distribution infrastructure due to conflicts with proposed street improvement projects, pipe age, reliability, water quality and capacity issues. The previous three years, 2009-2011, the program targeted the replacement of over 10,000 feet of 8” and 12” watermains along Iowa Street from 9^th to University, Orchard Lane from Centennial to Iowa, Kentucky Street from 12^th to 19^th, 9^th Street from Vermont to Tennessee, 18^th Street from Tennessee to Kentucky and 13^th Street from Tennessee to Vermont. Department Staff also self performed several smaller watermain replacements during this period.

Staff have identified the relocation of the 1967 12” cast iron watermain on Bob Billings Parkway from Kasold Drive to Quarry Lane, as shown on the attached map, for inclusion in the 2012-2013 program prior to the reconstruction of the eastbound lanes, currently slated for construction in 2013.

Project Details:

Staff have negotiated a scope and fee in the amount of $84,651.00 for the required engineering services. The fee includes basic A/E design services in the amount of $69,713.00 as well as non-basic A/E services related to geotechnical sub-consultant coordination, easement acquisition, and advertising and bidding in the amount of $14,938.00.

The table below reflects the proposed fee components in relation to preliminary construction cost estimates.

Estimated Construction Cost:                                                $1,018,740.00

Basic A/E Design Phase - % of Construction:                 6.8%

Non-Basic A/E Design Phase - % of Construction:           1.5%

Total ESA - % of Construction:                                    8.3%

The design fee percentage of estimated construction cost as listed above are slightly below the percentages listed in the design fee guideline as adopted by the City of Lawrence on January 11, 2011 and are appropriate for this project.

Staff are proposing to initially contract for this project with an option to extend the contract to include future projects, based on satisfactory performance, with the negotiation of a supplemental agreement.

Project Funding:

The project will be funded from a combination of remaining 2009 Build America Bonds and non-bonded Department of Utilities Capital Improvement Projects funds. The proposed 2012 Capital Improvement Project budget has $1,423,300.00 allocated for the project.

Action Request:

Authorize the City Manager to execute an engineering services agreement with Professional Engineering Consultants for design phase engineering services in the amount of $84,651.00 for project UT1105DS, 2012-2013 Watermain Relocation Program.

Thank you for your assistance. Please advise if you have any questions.