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CITY COMMISSION

MEETING AGENDA

May 1, 2012 – 4:00 p.m.

(Posted on webpage at 4:30 p.m. on 04/26/12)

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Updates:

05/01/12 @ 2:30 p.m.:

Added additional correspondence to Regular Agenda Item No. 2 – North Mass Development;
Added correspondence to Regular Agenda Item No. 4 – Bob Billings Parkway and K-10; and
Added as Regular Agenda Item No. 5 – an executive session to discuss possible property acquisition and consultation with attorneys for the City deemed privileged under the attorney-client relationship;
Updated the Future Agenda Items memo with additional correspondence on the 900 New Hampshire Street project.

04/27/12 @ 1:30 p.m.:

Added a staff memo to the Study Session Agenda;

A. STUDY SESSION (4:00 – 6:00):

1. City Commission Study Session regarding the Police Department Facility Needs Assessment and 2013 Budget Issues. Agenda & Attachments - Updated 04/27/12

After a short break, the regularly scheduled City Commission Meeting

will begin at approximately 6:35 p.m.

B. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim May 6 – 12, 2012 as RISE Phoenix Week.

2. Proclaim the month of May 2012 as Mental Health Month.

C. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 04/10/12.

2. Receive minutes from various boards and commissions:

Planning Commission meeting of 03/26/12

Parks and Recreation Advisory Board meeting of 04/10/12

Public Health Board meetings of 02/20/12 and 03/02/12

Lawrence Cultural Arts Commission meeting of 03/14/12

Public Incentives Review Committee meeting of 09/13/11

Sister Cities Advisory Board meeting of 01/11/12, 02/08/12, and 03/14/12

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Award bid for Project No. PW1201, 6^th Street, Monterey Way to Iowa Street, KLINK Project, to Sunflower Paving, Inc., in the amount of $1,144,208,62. Staff Memo & Attachments

b) Award the bid for Bid Number B1221, Project UT1204CS Pump Station PS43 Pump Replacement, to the low bidder, Tedrow Construction, L.L.C., in the amount of $23,965 and authorize the City Manager to execute the contract. Bid Memo & Attachments

c) Award the construction contract for Bid No. B1222, project UT1104DS Wimbledon Drive (from Inverness Drive to the west line of the Alvamar Golf Course property) Watermain Replacement to the low bidder Westland Construction in the amount of $411,985.35 and authorize the City Manager to execute the contract. Bid Memo & Attachments

d) Authorize the purchase of fume hood equipment for the Bioscience and Technology Business Center expansion facility, 4950 Research Parkway, in the amount of $21,853.39, from Fisher Scientific. This is a sole source, purchased off the State of Kansas contract. Staff Memo & Attachments

e) Authorize the City Manager to execute an engineering services agreement with Professional Engineering Consultants for design phase engineering services in the amount of $84,651 for project UT1105DS, 2012-2013 Watermain Relocation Program. Staff Memo & Attachments

f) Authorize City Manager to enter into an agreement with Landplan Engineering for engineering design services for the 6th and Iowa Geometric Improvements project in the amount of $72,000. Staff Memo

7. Adopt on second and final reading, Ordinance No. 8729, allowing possession and consumption of alcoholic liquor on certain public right-of-way in conjunction with Arts Center Final Friday event, Art Tougeau Parade After Party and the Replay Spring Into Summer event on May 25 and May 26, 2012.

8. Approve a request by Lawrence 360 Church to install artificial turf as part of its new infant and toddler playground area. Staff Memo & Attachments

9. Accept 2011 Report on Tax Abatements and Economic Development incentives, as approved by the Public Incentives Review Committee on April 24, 2012. Staff Memo & Attachments

D. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

1. Consider approving Site Plan, SP-3-24-12, for a sidewalk hospitality area for Burger Stand at the Casbah Restaurant to be located at 801-803 Massachusetts Street (submitted by Paul Werner Architects for David and Susan Millstein and Round Corner Inv. LLC, property owners of record) and consider approving sidewalk dining and hospitality license. The sidewalk dining area will be located on the west side (covered alley area). Staff Report Site Plan

ACTION: Approve Site Plan, SP-3-24-12, for a sidewalk hospitality area for Burger Stand at the Casbah Restaurant to be located at 801-803 Massachusetts Street and approve sidewalk dining and hospitality license, if appropriate.

2. Consider the following items related to the North Mass Development project:

a) Consider a Comprehensive Plan Amendment, CPA-11-8-11, to Chapter 6 of Horizon 2020 to expand the identified boundaries of Downtown Lawrence to accommodate a proposed mixed use project known as the North Mass Development. The request includes a proposal to exempt the proposed North Mass Development from the current requirement that individual stores in the Downtown Commercial Center have a maximum footprint of no more than 25,000 square feet. Proposed by Paul Werner Architects. (PC Item 4; failed to recommend 4-4 on 2/27/12) Staff Memo Staff Report Map of Area Location Detail Application Retail Market Study Concept Plans Correspondence - Updated 05/01/12 PC Minutes

ACTION: Approve CPA-11-8-11 to Chapter 6 of Horizon 2020 to expand the identified boundaries of Downtown Lawrence to accommodate a proposed mixed use project known as the North Mass Development, if appropriate.

b) Consider a request to rezone, Z-12-29-11, approximately 1.38 acres from IG (General Industrial) and CS (Commercial Strip) to CD (Downtown Commercial), located at 401 & 415 North 2^nd Street. Submitted by Paul Werner Architects, for Exchange Holdings LLC, property owner of record. (PC Item 5A; approved 5-4 on 2/27/12) Staff Report Proposed Rezoning Consultant Memo Levee Easement Concept Plans Commercial Center Categories Commercial Design Guidelines Outline Map of Area PC Minutes

c) Consider a request to rezone, Z-12-30-11, approximately 2.14 acres from IG (General Industrial) to CD (Downtown Commercial), located at 0 & 100 Lincoln Street and 151 & 100 Perry Street. Submitted by Paul Werner Architects, for D&D Rentals of Lawrence, LLC, property owner of record. (PC Item 5B; approved 5-4 on 2/27/12)

d) Consider a request to rezone, Z-12-32-11, approximately .83 acres from IG (General Industrial) and CS (Commercial Strip) to CD (Downtown Commercial), located at 409 & 501 North 2nd Street. Submitted by Paul Werner Architects, for Jeffrey Hatfield, property owner of record. (PC Item 5C; approved 5-4 on 2/27/12)

e) Consider a request to rezone, Z-12-33-11, approximately .34 acres from OS (Open Space) and CS (Commercial Strip) to CD (Downtown Commercial), located at 300, 311, & 317 North 2nd Street. Submitted by Paul Werner Architects, for Riverfront Properties of Lawrence, LLC, property owner of record. (PC Item 5D; approved 5-4 on 2/27/12)

f) Consider a request to rezone, Z-12-34-11, approximately 1.61 acres from IG (General Industrial) to CD (Downtown Commercial), located at 139 Perry Street, 505 North 2^nd Street & 141 Maple Street. Submitted by Paul Werner Architects, for HDD of Lawrence, LLC, property owner of record. (PC Item 5E; approved 5-4 on 2/27/12)

g) Consider a request to rezone, Z-12-35-11, approximately .55 acres from IG (General Industrial) to CD (Downtown Commercial), located at 133 Perry Street. Submitted by Paul Werner Architects, for Kaw River Estates, LLC, property owner of record. (PC Item 5F; approved 5-4 on 2/27/12)

h) Consider a request to rezone, Z-12-36-11, approximately 1.38 acres from IG (General Industrial) to CD (Downtown Commercial), located at 600 North 1^st Street, Block 3. Submitted by Paul Werner Architects, for Abfield Investments, property owner of record. (PC Item 5G; approved 5-4 on 2/27/12)

ACTION: Approve rezonings Z-12-29-11, Z-12-30-11, Z-12-32-11, Z-12-33-11, Z-12-34-11, Z-12-35-11, and Z-12-36-11, if appropriate.

3. Consider adopting Resolution No. 6969, authorizing the Mayor to execute Agreement No. 12-12 with the Kansas Department of Transportation for the construction of improvements to K-10 (South Lawrence Trafficway) and the construction of 31^st Street from Haskell Avenue to O’Connell Road. Staff Memo & Attachments

ACTION: Adopt Resolution No. 6969, authorizing the Mayor to execute Agreement No. 12-12 with the Kansas Department of Transportation for the construction of improvements to K-10 (South Lawrence Trafficway) and the construction of 31^st Street from Haskell Avenue to O’Connell Road, if appropriate.

4. Receive presentation from the Kansas Department of Transportation on for the construction of an interchange at the intersection of Bob Billings Parkway and K-10 Highway. Staff Memo & Attachments Correspondence - Added 05/01/12

ACTION: Receive presentation.

5. Consider motion to recess into executive session for approximately 45 minutes for the purpose of discussing possible property acquisition and consultation with attorneys for the City deemed privileged under the attorney-client relationship. The justification for the executive session is to keep possible terms and conditions of property acquisition and discussions with the attorney for the City confidential at this time.

ACTION: Approve motion to recess into executive session for approximately 45 minutes, if appropriate.

F. PUBLIC COMMENT:

G. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 05/01/12

H. COMMISSION ITEMS:

I. CALENDAR: Meeting List

1. Consider establishing dates for possible City Commission Study Sessions:

a) A request from the Public Health Board for a joint City/County Commission study session in April or May;

b) A request from the Lawrence Cultural Arts Commission for a study session to discuss the Final Fridays program.

· Judy Billings retirement reception, Wednesday, May 2, 4:00 – 6:00 p.m. Location: Carnegie Building – Heritage Room.

· Community Health Assessment Forum, Wednesday, May 9, 3:30 p.m. – 5:00 p.m., and Thursday, May 17, 7:00 p.m. – 8:30 p.m. Location: Community Health Facility, 200 Maine St. Flyer

· City Commission Study Session, Tuesday, May 15, 3:00 p.m. – City Commission Room, First Floor City Hall. Topic: 2013 Budget.

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12. One vacancy for a position that expires 03/31/14. Eligibility requirements exist for this board.

Historic Resources Commission:

One vacancy for a position that expired 03/01/12. One position expired 03/01/12, but is eligible for reappointment. Eligibility requirements exist for this board.

Human Relations Commission:

One vacancy for a position that expires 09/30/14.

Lawrence Citizen Advisory Board:

Two vacancies for positions that expired 03/01/12.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14.

Lawrence Douglas County Advocacy Council on Aging:

Several positions are vacant on this board.

Lawrence-Douglas County Bicycle Advisory Committee:

One vacancy for a position that expires 12/31/13.

Mechanical Board of Appeals:

One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.