Memorandum

City of Lawrence

Public Works

TO:	Chuck Soules, Public Works Director
FROM:	Nick Voss, Project Engineer
CC:	James Risner, David Woosley, James Wisdom, John Williams
Date:	April 17, 2012
RE:	Award of City Bid No. B 1229 23^rd Street ITS project, City Project No. PW1207 April 24th, 2012  CC Agenda Item

Please include the following item on the City Commission Consent Agenda for consideration at the April 24th, 2012 meeting.

Introduction

On April 24th, 2012 the City of Lawrence opened proposals for the following:  

Project PW1207 – City Bid No. B1229, 23rd Street ITS Project

VENDOR	TOTAL
Engineers' Estimate	$162,470.00
K&W Underground	$119,946.00
Wildcat Construction	$145,283.00

Project Details

The main objective of this project is to expand the fiber optic communication lines in order to develop a closed loop traffic signal system along 23^rd Street from Iowa Street to Harper Street. A closed loop traffic signal system will enable video-monitoring of intersections, instantaneous response to signal malfunctions and unlimited signal timing plans, and thereby would greatly improve traffic flow and safety.  A total of 144 strands of fiber optic cable will be installed in the existing 1 ¼” empty conduit. This project will also include installation of CCTV cameras and related Intelligent Transportation Devices.

Project Cost/Funding

Total estimated Project cost is $180,000.00 and will be financed as outlined below. Engineering Design fee is included in the total project cost and is eligible as city’s matching funds.

KDOT Funding	$150,000.00
City Funds (GO Bonds)	$30,000.00 (Res. 6949, passed by CC on 10/18/11

The city will pay for the construction cost upfront and will get reimbursed by K-DOT.  K-DOT is on-board proceeding with this project.

Bid Evaluation / Recommendation

Staff has evaluated all bid proposals to check for accuracy, completeness and other applicable criteria / requirements.  The bid proposal from K&W Underground offers the lowest and the best total bid price for this project.  K&W has recently completed the 6th Street ITS project in Lawrence; staff is generally satisfied with the quality of their work.  Staff recommends “Award of City Bid No. B1229” to K&W Underground.

Action Request

Approve bid from K&W Underground for Project PW1207, 23^rd Street ITS project in the amount of $119,946.00 provided the contractor can meet the terms established in the contract documents.