Memorandum

City of Lawrence

Utilities Department

TO:	David L. Corliss – City Manager Cynthia Wagner - Assistant City Manager Diane Stoddard - Assistant City Manager
FROM:	John Shutak – Utilities Engineer
CC:	Dave Wagner – Director of Utilities Philip Ciesielski – Asst. Director of Utilities Mike Lawless – Asst. Director of Utilities Beth Frailey Krishtalka – Assistant to Director Mark Hegeman – Utilities Operations Superintendent Dave King – Utilities Maintenance Superintendent
Date:	April 10, 2012
RE:	April 17, 2012 Agenda Item – Authorize the City Manager to execute a Construction Phase Engineering Services Agreement with Professional Engineering Consultants for Priority Group I of project UT0919CS General Wastewater Pumping Station Improvements.

Please include the following item on the City Commission Agenda for consideration at the April 17, 2012 meeting:

Authorize the City Manager to execute a Construction Phase Engineering Services Agreement with Professional Engineering Consultants in the amount of $50,000.00 for Priority Group I of Project UT0919CS General Wastewater Pumping Station Improvements.

Project Description:

The Department of Utilities budgets a yearly fund for the ongoing maintenance, repair, and, when necessary, replacement of existing wastewater pumping stations within the collection system.

Project Details:

The Department of Utilities operates a number of small (80 to 300 gpm) vac-prime wastewater lift stations to convey sewage to its wastewater treatment plant. These lift stations were installed by the development community to provide service to localized areas of development. The lift stations are typically located in utility easements adjacent to or surrounded by residential property. The existing stations are 15 to 40 years old, many have exceeded their useful lives, are unsafe to maintain as several of the lift stations are classified as confined space entry, many are no longer supported by the original manufacturer and require replacement to bring them up to current KDHE minimum design standards.

The general intent of the project is to replace a number of the existing vac-prime lift stations with rail-mounted submersible pumps, valve vault, overflow prevention, backup power connection and flow metering in order to meet current KDHE minimum design standards. Some modifications to the existing gravity lines upstream of each station may be required. The Department of Utilities will provide wet well level instrumentation, programmable logic controllers and programming. The vac-prime lift stations included in Priority Group I of the General Wastewater Pumping Station Improvements are identified on the attached map.

Project Status:

The design of the Priority Group I lift stations has been completed and all property acquisition necessary to construct the lift stations identified as part of Priority Group I is complete. The project has been advertised, bid and the award of the contract to the apparent low bidder, EmCon Inc., was authorized by City Commission as part of the March 13, 2012 agenda. Contracts for the project have been executed and a notice to proceed date of April 03, 2012 has been given to the contractor.

Department of Utilities staff have negotiated a construction phase engineering services agreement for Priority Group I in the amount of $50,000.00. The fee negotiated represents 4.5% of the low bid construction cost. The negotiated scope and fee includes submittal review, operations & maintenance manual review, and start-up and critical milestone inspection services. These services are in support of Department of Utilities Engineering Staff daily inspection and construction administration activities.

Anticipated Project Schedule

Notice to Proceed April 03, 2012

Project Completion August 31, 2012 (Substantial)

Project Completion September 30, 2012 (Final)

Contract time for the project is 150 calendar days to attain substantial completion and 180 calendar days to final completion.

Project Funding:

These projects will be funded out of the 2009 Department of Utilities bonded construction fund per resolution No. 6835. A total allocation of $2,846,000.00 has been identified for completion of the design and construction of the General Wastewater Pumping Station Improvements, Project UT0919CS, through the bond resolution. The 2009 Bond proceeds are from the Build America Bonds. Per the terms of the Bond these funds must be expended prior to August of 2012 to maintain their non-taxable status.

Action Request:

Thank you for your assistance. Please advise if you have any questions.