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CITY COMMISSION
MEETING AGENDA
March 27, 2012 – 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 03/22/12)
(10MB files take approximately 45 seconds to open)
Updates:
03/27/12 @ 4:30 p.m.:
- Added a recognition honoring the University of Kansas 2011-2012 Men’s Basketball team;
- Added additional correspondence for Regular Agenda Item No. 1 – 900 block of New Hampshire project;
- Added additional correspondence to Regular Agenda Item No. 3 – complete streets.
- Changed the time of the Fambrough Way sign dedication in the Calendar.
03/26/12 @ 4:30 p.m.:
- Added an additional staff memo to Consent Agenda Item 6(d) – award bid for a front load refuse truck to the Public Works Department;
- Added additional correspondence for Regular Agenda Item No. 1 – 900 block of New Hampshire project;
- Deferred indefinitely, Regular Agenda Item No. 2 – tennis court lights; and
- Added additional correspondence to Regular Agenda Item No. 3 – complete streets.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Recognize Saturday, March 31, 2012 as The BIG Event Day.
2. Proclaim the month of April 2012 as Mathematics Awareness Month.
3. Recognition honoring the University of Kansas 2011-2012 Men’s Basketball team (added 3/27/12).
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 03/06/12 and 03/13/12.
2. Receive minutes from various boards and commissions:
Board of Zoning Appeals meeting of 01/05/12
Historic Resources Commission meetings of 12/15/11, 01/19/12, and 02/16/12
Public Health Board meeting of 01/23/12 and 02/10/12
Lawrence-Douglas County Bicycle Advisory Committee meeting of 01/17/12
Homeless Issues Advisory Committee meeting of 02/14/12
Community Development Advisory Committee meeting of 02/23/12
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Set bid date of April 10, 2012, for the 2012 Concrete Rehabilitation Program, Project No. PW1205. Staff Memo & Attachments
b) Set bid date of April 17, 2012, for the 23rd Street ITS Project, Project No. PW1207. Staff Memo & Attachments
c) Set a bid date of April 17, 2012 for Bid No. B1222, project UT1104DS, Wimbledon Drive Watermain Replacement. Staff Memo & Attachments
d) Award bid for one (1) front load refuse truck for the Public Works Department to Truck Component Services for $196,660. Bid Memo & Attachments Additional Staff Memo - Added 03/26/12
e) Award Bid B1212 for Kaw Water Treatment Plant Sludge Collector Drive Replacement, to CAS Constructors, LLC, in the amount of $59,561 and authorize the City Manager to execute a contract agreement. Bid Memo
f) Award Bid No. B1217 for the purchase of Fire Turnout Gear to the low bidder, Conrad Fire Equipment, for a total of $42,125. Bid Memo
g) Authorize the City Manager to execute Change Order No.1 to the existing construction contract with Redford Construction for Project UT1003CS, 23rd Street Bridge Replacement Utilities Relocation, increasing the contract amount by $27,599.91. Staff Memo & Attachments
h) Authorize the City Manager to execute Change Order No.2 to the existing construction contract with Nowak Construction for Project UT0906DS, Kaw Water Treatment Plant Large Valve Replacement, increasing the contract amount by $20,070 and increasing the contract time by four days. Staff Memo & Attachments
i) Waive bidding requirements and approve sole source purchase of traffic signalization video detection equipment and materials from Gades Sales for $29,409.50. The video detection system will be installed at the intersection of N. 3rd Street and the KTA Entrance/Exit. Staff Memo
j) Award a labor rate agreement for $15.71 per hour for a total of $37,704 to Express Personnel, and authorize the purchase of a crack sealing machine in the amount of $50,000.00 from a cooperative purchasing contract, for Project No. PW-1211, 2012 Crack Sealing Project (In-House). Staff Memo
k) Approve annual phone systems support maintenance agreement with Innovative Service Solutions for $20,752. Staff Memo
7. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 8712, establishing no parking along the south side of Seminole Drive from St. Andrews Drive, east 175 feet. Map of Area
b) Ordinance No. 8710, for Special Use Permit (SUP-12-7-11), for a renewal of a temporary shelter at 214 W 10th/944 Kentucky Street to include an expiration date of December 31, 2012. (PC Item 2; approved 8-0 on 2/27/12)
c) Ordinance No. 8711, rezoning (Z-12-37-11) approximately 14.52 acres from RM12D (Multi-Dwelling Residential) and RS7 (Single-Dwelling Residential) to RM12D (Multi-Dwelling Residential) and RS7 (Single-Dwelling Residential), to adjust zoning boundaries located south and east of 25th Terrace & O’Connell Road. (PC Item 1A; approved 8-0 on 2/27/12)
8. Adopt Resolution No. 6965, setting a public hearing date of May 22, 2012, to review the condition of the dilapidated structure located at 1233 New Jersey Street and to consider declaring the structure unsafe and ordering the repair or removal within a specified period of time. Staff Memo & Attachments
9. Approve annexation, A-12-6-11, of approximately .34 acres located east of the intersection of N. Michigan Street and Riverridge Road to accommodate a sanitary sewer pump station. Submitted by the City of Lawrence, property owner of record. Adopt on first reading, Ordinance No. 8714, for annexation (A-12-6-11) of approximately .34 acres located east of the intersection of N. Michigan Street and Riverridge Road (PC Item 8A; approved 8-0 on 2/29/12) Staff Report Map of Area PC Minutes
10. Approve rezoning, Z-12-31-11, of approximately .34 acres located east of the intersection of N. Michigan Street and Riverridge Road from County A (Agricultural) to OS-FP (Open Space with Floodplain Management Regulations Overlay) District to accommodate a sanitary sewer pump station. Submitted by the City of Lawrence, property owner of record. Adopt on first reading, Ordinance No. 8715, to rezone (Z-12-31-11) approximately .34 acres located east of the intersection of N. Michigan Street and Riverridge Road from County A (Agricultural) to OS-FP (Open Space with Floodplain Management Regulations Overlay) District. (PC Item 8B; approved 8-0 on 2/29/12) Staff Report PC Minutes
11. Approve Special Use Permit, SUP-12-6-11, for Pump Station No. 35, a minor utility, located east of the intersection of N. Michigan Street and Riverridge Road. Submitted by the City of Lawrence, property owner of record. Adopt on first reading, Ordinance No. 8716, for Special Use Permit (SUP-12-6-11) for Pump Station No. 35, located east of the intersection of N. Michigan Street and Riverridge Road. (PC Item 8D; approved 8-0 on 2/29/12) Staff Report Site Plan PC Minutes
12. Approve Special Use Permit, SUP-12-8-11, for Pump Station 37, a minor utility, located at 2100 E. 15th Street. Submitted by the City of Lawrence, property owner of record. Adopt on first reading, Ordinance No. 8717, for Special Use Permit (SUP-12-8-11) for Pump Station 37, located at 2100 E. 15th Street. (PC Item 9B; approved 8-0 on 2-29/12) Staff Report Site Plan Map of Area PC Minutes
13. Approve Special Event Permit, SE-3-9-12, for a non-profit fundraiser at 1339 Ohio Street. The event will extend beyond 9:00 p.m. therefore, City Commission approval is necessary. Submitted by Delta Chi Fraternity for HDD of Lawrence, LLC, property owner of record. Staff Report
14. Initiate annexation review of approximately 146 acres plus adjacent public right-of-way of property at the northwest corner of West 6th Street and K-10; refer to Planning Commission for recommendation. Authorize the City Manager to provide written notice, pursuant to K.S.A. 2010 Supp. 12-539, to Rural Water District No. 1 of the City’s intent to annex the approximate 146 acre tract plus adjacent public right-of-way. Letter Map of Area
15. Revise the conditions which were placed on the following rezonings approved for the Mercato Development, NE corner of 6th Street and K-10, to remove the condition that a final plat be recorded with the Register of Deeds Office prior to the publication of the rezoning ordinance. (Z-01-10-05, Z-01-11-05, Z-01-12-05, Z-03-05-06, Z-03-06-06) Staff Memo
16. Authorize the City Manager to execute contract in the amount of $125,000 to Whoskates for the design/build services to improve the Centennial Skate Park. Staff Memo
17. Authorize the Mayor to execute an Automatic Aid Interlocal Cooperation Agreement between the City of Lawrence and Douglas County Fire District No. 1 and submit the agreement to the Kansas Attorney General for approval. Staff Memo & Attachments
18. Authorize the City Manager to execute contract documents with BA Green Construction for construction management services for the library expansion/renovation project. Staff Memo
19. Authorize the Mayor to sign a Release of Mortgage for Rauna Gleason, 821 New Jersey, and a Subordination Agreement for Jonathan Willems, 2517 Cimarron Drive. Staff Memo
20. Authorize the Mayor to sign a Release of Mortgage for the Estate of Ginger Harrison, 1503 Maryland Street. Staff Memo
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. AFTER THE PUBLIC HEARING IS OPENED, THIS ITEM WILL BE CONTINUED UNTIL APRIL 10, 2012. Consider the following determinations by the Historic Resources Commission concerning the proposed project to be located at 900 New Hampshire Street: Appeal Letter HRC Summary Correspondence - Updated 03/27/12
a) Consider making a determination based on a consideration of all relevant factors that there is/is not a feasible and prudent alternative to the proposed project at 900 New Hampshire Street and that the proposed project includes/does not include all possible planning to minimize harm to the listed properties. The Historic Resources Commission determined (7-0) on February 16, 2012 that this project will encroach upon, damage or destroy the listed historic properties and their environs.
b) Consider an appeal of the HRC determination to deny a Certificate of Appropriateness for the proposed project to be located at 900 New Hampshire Street. The HRC determined (7-0) on February 16, 2012 that this project will encroach upon, damage or destroy the listed historic properties and their environs.
c) Receive request and consider adopting a resolution on the proposed redevelopment district and adopt on first reading, an ordinance to remove the east side from the current TIF district and refer to the Public Incentives Review Committee.
ACTION: Defer item until April 10, 2012, if appropriate.
2. DEFER INDEFINITELY. Consider implementation of a lighting plan for lighting
eight tennis courts at Centennial School and consider authorizing staff to
solicit bids for the installation of the lighting. Staff Memo
& Attachments
ACTION: Approve
lighting plan and authorize staff to solicit bids for the installation of the
lighting, if appropriate.
3. Consider adoption of Complete Streets policy. Staff Memo & Attachments Correspondence - Updated 03/27/12 PW Presentation
ACTION: Adopt Complete Streets policy and direct preparation of appropriate implementing resolution, if appropriate.
4. Consider adopting the draft 2013 Budget calendar. Staff Memo & Attachments
ACTION: Adopt the 2013 Budget calendar, if appropriate.
5. Consider motion to recess into executive session for approximately 60 minutes for the purpose of discussing possible property acquisition, personnel matters of non-elected personnel, and consultation with attorneys for the City deemed privileged under the attorney-client relationship. The justification for the executive session is to keep possible terms and conditions of property acquisition, personnel matters, and discussions with the attorney for the City confidential at this time.
ACTION: Approve motion to recess into executive session for approximately 60 minutes, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. Consider establishing dates for possible City Commission Study Sessions:
a) A request from the Public Health Board for a joint City/County Commission study session in April or May;
b) A request from the Lawrence Cultural Arts Commission for a study session to discuss the Final Fridays program (see the CM Report).
· KU/Oread Neighborhood Lighted Pedestrian Pathway dedication, Thursday, March 29, 6:30 p.m.: Location: Western edge of South Park at 12th Street.
· Leadership Kansas reception, Friday, April 20, 6:30 – 8:30 p.m. Location: Carnegie Building, 9th and Vermont Streets.
·
Fambrough Way sign dedication, Saturday, April 28, 12:00 p.m
11:15 a.m. Location: Intersection
of Fambrough Way and Fambrough Drive (11th & Maine).
· Judy Billings retirement reception, Wednesday, May 2, 4:00 – 6:00 p.m. Location: Carnegie Building – Heritage Room.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Two vacancies for terms that expire 05/31/12 and 05/31/14.
Downtown Task Force:
Appointment of seven to eleven members available on this newly formed task force.
Electrical Code Board of Appeals:
One position expires 03/31/12. Eligibility requirements exist for this board.
Historic Resources Commission:
Two positions expire 03/01/12. One position is eligible for reappointment while the other position will become vacant. Eligibility requirements exist for this board.
One vacancy for a position that expires 09/30/14.
Lawrence Citizen Advisory Board:
One vacancy for a position that expires 03/01/12. One additional position expires 03/01/12 and will become vacant.
Lawrence Cultural Arts Commission:
One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14.
Lawrence Douglas County Advocacy Council on Aging:
Several positions are vacant on this board.
Lawrence-Douglas County Bicycle Advisory Committee:
One vacancy for a position that expires 12/31/13.
Lawrence-Douglas County Public Health Board:
One position will become vacant on 03/31/12.
Two positions expire 03/31/12. One position is eligible for reappointment and one position will become vacant. Eligibility requirements exist for this board.
One position expires 04/30/12.
Plumbing Board Code of Appeals:
One position expires 04/30/12 and is eligible for reappointment to an additional term.
Two positions will expire 04/30/12. Both are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/14. Two positions expire 04/30/12 and are eligible for reappointments to additional terms.
Social Services Advisory Board:
Two positions available for this board.
Sustainability Advisory Board:
One vacancy for a position that expired 12/31/11 and one vacancy for a position that expires 12/31/13.
Three positions expire 04/30/12. Two will become vacant and one is eligible for reappointment to an additional term.