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CITY COMMISSION

MEETING AGENDA

March 13, 2012 – 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 03/08/12)

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Updates:

03/13/12 @ 2:30 p.m.:

Added Ordinance No. 8710 to Consent Agenda Item No. 13 – SUP-12-7-11 for Lawrence Community Shelter;
Added Ordinance No. 8711 to Regular Agenda Item No. 1 – Z-12-37-11 – Fairfield Farms East; and
Updated the Future Agenda Items memo.

03/12/12 @ 4:40 p.m.:

Added as Consent Agenda Item No. 19, a temporary use of public right-of-way for various city streets for the Kansas Half Marathon; Staff Memo & Attachments
Added correspondence to both Regular Agenda Item’s No. 1 and No. 2, regarding Fairfield Farms East; and
Added to the calendar the KU/Oread Neighborhood Lighted Pedestrian Pathway dedication.

03/09/12 @ 3:15 p.m.:

Added a staff memo and attachments to Consent Agenda Item No. 18 – agreement with Bowersock Mills and Power Company for installation and maintenance of a rubber dam system.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim March 12 – 16, 2012 as Multiple Sclerosis Awareness Week.

2. Proclaim March 17, 2012 as the Twenty-Fifth Annual St. Patrick’s Day Parade.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 02/21/12 and 02/28/12.

2. Receive minutes from various boards and commissions:

Hospital board meeting of 01/18/12

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Bid and purchase items:

a) Set a bid date of April 10, 2012 for Bid Number B1221, Project UT1204CS Pump Station PS43 Pump Replacement. Staff Memo & Attachments

b) Authorize staff to sell as scrap a van totaled by fire damage. Staff Memo

c) Award the construction contract for Bid No. B1208; Priority Group I of Project UT0919CS General Wastewater Pumping Station Improvements to the low bidder EmCon, Inc. in the amount of $1,105,954.60 and authorize the City Manager to execute the contract. Bid Memo & Attachments

d) Authorize the City Manager to execute Change Order No.2 to the existing Construction Contract with Walters Morgan Construction for project WW0601 Anaerobic Digester Improvements increasing the contract amount by $22,928 and increasing the contract times by 10 days. Staff Memo & Attachments

e) Authorize the City Manager to approve the payment to Cullum & Brown for $28,880 for the repair of Blower 3 at Wastewater Treatment Plant. Staff Memo

6. Adopt on first reading, Ordinance No. 8712 to establish no parking along the south side of Seminole Drive from St. Andrews Drive, east 175 feet. Map of Area

7. Adopt on second and final reading, the following ordinances:

a) Ordinance No. 8696, pertaining to domesticated Vietnamese Potbellied Pigs.

b) Ordinance No. 8713, prohibiting the possession of glass bottles and other glass containers in the downtown district from noon on Saturday, March 24 through 6:00 a.m. on Monday, March 26 and noon on Saturday, March 31 through 6:00 a.m. Tuesday, April 3, 2012.

c) Ordinance No. 8694, authorizing the possession and consumption of alcoholic liquor on the 100 block of E 8^th Street and the intersection of 8^th Street and New Hampshire Street from 4:00 p.m. – 10:00 p.m. on 04/18/12, and on the 100 block of W 8^th Street from 4:00 p.m. – 10:00 p.m. on 04/19/12 during the KU Relays.

8. Adopt Resolution No. 6964, setting a public hearing date of May 15, 2012, to review the condition of the dilapidated structures located at 1106 Rhode Island Street and to consider declaring structures unsafe and ordering the repair or removal within a specified period of time. Staff Memo & Attachments

9. Approve request to extend approval of Preliminary Development Plan for Mercato, PDP-08-08-06, to June 30, 2014. Staff Memo

10. Approve Special Event, SE-2-6-12, for Final Four merchandise tent sale at 2300 Louisiana Street (Checkers) from March 24^th through April 8^th, 2012. Submitted by Gene Wayenberg, Sun Creation, with permission of 2300 Louisiana Co, LLC, property owner of record. Staff Memo

11. Approve Special Event, SE-2-4-12, for a Country Produce tent sale at the Discovery Furniture parking lot, 2525 Iowa Street, from July 13 through August 23, 2012. Submitted by Julie Galemore, Country Produce, with permission of Discovery Furniture, property owner of record. Staff Memo

12. Approve Special Event, SE-2-7-12, for a fundraiser BBQ cook-off located at 1803 W 6th Street on June 1 through June 2, 2012. Submitted by Fraternal Order of Eagles # 309, property owner of record. Staff Memo

13. Approve Special Use Permit, SUP-12-7-11, for a renewal of a temporary shelter (Lawrence Community Shelter), located at 214 West 10^th /944 Kentucky Street, to include an expiration date of December 31, 2012. Submitted by Loring Henderson, for James Dunn, property owner of record. Adopt on first reading, Ordinance No. 8710 (added 03/13/12), for Special Use Permit (SUP-12-7-11), for a renewal of a temporary shelter at 214 W 10^th/944 Kentucky St. (PC Item 2; approved 8-0 on 2/27/12) Staff Report Management Plan Site Plan Map of Area History PC Minutes

14. Accept dedication of easements and rights of way for Final Plat, PF-12-7-11, for Bauer Farm Fifth Plat for Theatre Lawrence, a one-lot subdivision consisting of approximately 4 acres located at 4700 Bauer Farm Drive. Submitted by Landplan Engineering, for Free State Group, LLC, property owner of record. (PC Item 6; approved 8-0 on 2/29/12) Staff Report Plat PC Minutes

15. Authorize the City Manager to execute a funding agreement with 900 New Hampshire, LLC to fund various costs related to financial analysis and bond counsel work for the proposed Marriot Town Place (9^th & New Hampshire mixed-use hotel project) and authorize the City Manager to enter into an agreement with Springsted Incorporated to complete the financial analysis on the proposed project. Staff Memo & Attachments

16. Authorize staff to submit applications for the 2012 Playful City USA program and a Playground Construction Grant. Staff Memo & Attachments

17. Authorize staff to receive proposals/qualifications for the repairs to the Riverfront Parking Garage and the New Hampshire Parking Garage. Staff Memo

18. Authorize the City Manager to execute an agreement with the Bowersock Mills & Power Company for city participation in the installation and maintenance of a rubber dam system, as approved by the City Commission at its meeting on December 6, 2011. Staff Memo & Attachments - Added 03/09/12

19. Approve a temporary use of public right-of-way permit for various city streets from 7:30 a.m. – 10:30 a.m. on Sunday, April 22, 2012, for the Kansas Half Marathon, including the closure of the 900 block of New Hampshire Street, and donation of city services in support of the event. Staff Memo & Attachments

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider a request to rezone, Z-12-37-11, approximately 14.52 acres from RM12D (Multi-Dwelling Residential) and RS7 (Single-Dwelling Residential) to RM12D (Multi-Dwelling Residential) and RS7 (Single-Dwelling Residential), to adjust zoning boundaries, located south and east of 25^th Terrace & O’Connell Road. Submitted by Johnson Group, LLC, for Fairfield Investors, property owner of record. Adopt on first reading, Ordinance No. 8711 (added 03/13/12), to rezone (Z-12-37-11) approximately 14.52 acres from RM12D (Multi-Dwelling Residential) and RS7 (Single-Dwelling Residential) to RM12D (Multi-Dwelling Residential) and RS7 (Single-Dwelling Residential), to adjust zoning boundaries, located south and east of 25^th Terrace & O’Connell Road. (PC Item 1A; approved 8-0 on 2/27/12) Staff Report Map of Area PC Minutes Correspondence - Added 03/12/12

ACTION: Approve request to rezone (Z-12-37-11) approximately 14.52 acres, located south and east of 25^th Terrace & O’Connell Rd, from RM12D & RS7 to RM12D & RS7, and adopt on first reading, Ordinance No. 8711, if appropriate.

2. Consider a Preliminary Plat, PP-12-15-11, for Fairfield Farms East Addition 1, located south and east of 25^th Terrace & O’Connell Road, including considerations of a waiver to install sidewalks on only one side of the street. Submitted by Johnson Group, LLC, for Fairfield Investors, property owner of record. (PC Item 1B; approved 6-2 on 2/27/12) Staff Report Variance Request Code Citations Associated Cases Plat PC Minutes Correspondence - Added 03/12/12

ACTION: Approve variance request and Preliminary Plat (PP-12-15-11) for Fairfield Farms East Addition 1, located south and east of 25^th Terrace & O’Connell Rd, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 03/13/12

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· March 20, City Commission meeting canceled due to spring break.

· KU/Oread Neighborhood Lighted Pedestrian Pathway dedication, Thursday, March 29, 6:30 p.m.: Location: Western edge of South Park at 12^th Street.

· Judy Billings retirement reception, Wednesday, May 2, 4:00 – 6:00 p.m. Location: Carnegie Building – Heritage Room.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One position expires 03/31/12. Eligibility requirements exist for this board.

Historic Resources Commission:

Two positions expire 03/01/12. One position is eligible for reappointment while the other position will become vacant. Eligibility requirements exist for this board.

Human Relations Commission:

One vacancy for a position that expires 09/30/14.

Lawrence Citizen Advisory Board:

One vacancy for a position that expires 03/01/12. One additional position expires 03/01/12 and will become vacant.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14.

Lawrence Douglas County Advocacy Council on Aging:

Several positions are vacant on this board.

Lawrence-Douglas County Bicycle Advisory Committee:

One vacancy for a position that expires 12/31/13.

Lawrence-Douglas County Public Health Board:

One position will become vacant on 03/31/12.

Mechanical Board of Appeals:

Two positions expire 03/31/12. One position is eligible for reappointment and one position will become vacant. Eligibility requirements exist for this board.

Mental Health Board:

One position expires 04/30/12.

Plumbing Board Code of Appeals:

One position expires 04/30/12 and is eligible for reappointment to an additional term.

Public Library Board:

Two positions expire 04/30/12. Both are eligible for reappointment to additional terms.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14. Two positions expire 04/30/12 and are eligible for reappointments to additional terms.

Social Services Advisory Board:

Two positions available for this board.

Sustainability Advisory Board:

One vacancy for a position that expired 12/31/11 and one vacancy for a position that expires 12/31/13.

Traffic Safety Commission:

Three positions expire 04/30/12. Two will become vacant and one is eligible for reappointment to an additional term.