Memorandum
City of Lawrence
Public Works
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TO: |
David L. Corliss, City Manager |
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FROM: |
Nick Voss, Project Engineer |
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CC: |
Cynthia Wagner, Diane Stoddard, Chuck Soules, Shoeb Uddin, Mark Thiel |
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Date: |
February 21, 2012 |
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RE: |
Award of City Bid No: B1214 Project PW1126: Delaware Street, 8th to 9th (Section 1) and Poehler Parking Lot (Section 2) |
Please include the following item on the City Commission Agenda for consideration at the February 28, 2012 meeting.
On February 21, 2012 the City of Lawrence opened proposals for the following:
Project PW1126 – City Bid No. B1214
Delaware Street, 8th to 9th (Section 1) and Poehler Parking Lot (Section 2)
|
VENDOR |
TOTAL |
|
Engineers' Estimate |
$1,144,008.34 |
|
Kings' Excavating |
$809,061.40 |
|
Kansas Heavy |
$912,459.30 |
|
R.D. Johnson |
$829,333.00 |
Project Description
The project includes two sections. Section one includes extending Delaware from 8th to 9th Street. Storm sewer, angled parking, landscaping, pedestrian lighting, and waterline improvements are to be made. Reconstruction of the Northern half of the alley in the 800 block between Delaware and Pennsylvania is also included. Section two includes a parking lot for the Poehler building including pavement, storm sewer, parking lot lighting, and landscaping. Construction is anticipated to begin in late March with a “substantial completion” date of June 30, 2012.
Project Cost/Funding
The total cost of this project is within the available funds/budget (approved by the City Commission) for these improvements.
To ensure timely completion of the project, staff already received bids (approved by the city commission on 02/21/12) for storm water pipes and inlet structures – these concrete items typically have 4 to 6 weeks of delivery lag time. The intent is to have these materials available so the contractor can proceed with the project without any delay. Staff is also in the process of procuring the lighting fixtures appropriate for Historic Industrial District.
|
Project Cost |
Amount |
|
Kings' Excavating |
$809,061.40 |
|
Storm Sewer pipes and structures (materials only, bid approved by City Commission on 02/21/12) |
$99,625.00 |
|
Lighting Fixtures (for materials only and cost is estimated, staff is in the process of procuring these materials) |
$50,000.00 |
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Total Project Cost |
$958,686.40 |
Break-down of Project Costs and Funding
|
Items |
Cost |
Funding source |
Funding Break-down |
Other expenses |
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Delaware Street Parking Lot and Alley (including lighting and landscaping) |
$135,284.80
|
GO Bonds (Res. 6937 - 205,000) and 2012 Street Maintenance Funds |
$135,284.80 from GO Bonds |
Lighting Estimate $10,000 |
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Delaware Street Improvements (Road, parking, storm water from 8th to 9th) + storm water from Pennsylvania to Delaware |
$550,914.60
|
GO Bonds (Res 6941 - $750,000) + storm water funds |
$315,539.60 from GO Bonds plus $235,375 from Storm water funds Total: $550,914.60 |
Lighting estimated @ $40,000
Engineering $55,000
Storm Sewer Materials $99,625 |
|
Water Line (along Delaware street between 8th and 9th Street) |
$109,692 |
Non-bonded Construction, Utilities |
$109,692 from non-bonded construction, Utilites |
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Fire Sprinkler for Poehler Building (up to 75% of actual costs, not to exceed $85,000) |
N/A |
General Funds |
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|
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8th Street Improvements (overlay, angled parking, curb repair, bulb outs, lighting) |
$13,170 |
2012 Street Maintenance Funds |
$13,170 from 2012 Street Maintenance funds |
|
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Utility Connections to the Poehler Building, including Domestic water, fire line and Sanitary Sewer |
N/A |
Part of Delaware Street Improvements |
|
|
|
Total |
$809,061.40 |
|
$809,061.40 |
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Bid Evaluation / Recommendation
Staff has evaluated all bid proposals to check for accuracy, completeness and other applicable criteria / requirements. As shown in the Summary Table, the bid proposal from Kings' Excavating offers the “lowest responsive” total bid price for this project. Staff recommends Award of City Bid No. B1214 to Kings' Excavating (see attached bid tab).
Action Request
Approve bid from Kings' Construction for Project PW1126, Delaware Street, 8th to 9th Street and Poehler Parking Lot in the amount of $809,061.40 provided the contractor can meet the terms established in the contract documents.