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CITY COMMISSION
MEETING AGENDA
February 28, 2012 – 4:30 p.m.
(Posted on webpage at 4:40 p.m. on 02/23/12)
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Updates:
02/28/12 @ 3:16 p.m.:
- Updated the Study Session Agenda with link to video on Item No. 3c.
02/27/12 @ 4:00 p.m.:
- Updated the Study Session Agenda to include a memo from Mayor Cromwell; and
- Added information to Regular Agenda Item No. 2 – City Auditor Report on Rental Licensing Program.
02/24/12 @ 2:30 p.m.:
- Changed the wording on Consent Agenda Item No. 6b regarding the 2012 Microsurfacing Program.
1. The City Commission will have a study session with the Solid Waste Task Force. Agenda & Materials - Updated 02/27/12 Correspondence
After a short break, the regularly scheduled City Commission Meeting
will begin at approximately 6:35 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 02/07/12.
2. Receive minutes from various boards and commissions:
Parks and Recreation Advisory Board meeting of 02/14/12
Human Relations Commission meeting of 11/17/11
Public Health Board meeting of 12/19/11
Homeless Issues Advisory Committee meeting of 01/10/12
Community Development Advisory Committee meeting of 01/26/12
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Waive bidding requirements and authorize the purchase of two (2) one ton extended cargo vans for the Parks and Recreation Department to Laird Noller Automotive for $27,115.00 each total purchase $54,230. Bid Memo
b) Award the base bid for Project No. PW1204, 2012
Microsurfacing, to Vance Brothers in the amount of $1,373,709.03.
Authorize utilization of Pavement Maintenance Program funding to add alternate
bid locations to the 2012 Microsurfacing Program contract when program funding
becomes available and identified. Approve
the “Base Bid” and “Alternate Bid” from Vance Brothers, Inc. for the 2012
Microsurfacing Program, Project No. PW1204, in the total amount of
$1,561,648.19. Bid Memo & Attachments
c) Award bid for Project No. PW1126, Delaware Street, 8th to 9th Street (Poehler Building), Street, Storm Sewer and Waterline Improvements to King’s Construction Company, Inc. in the amount of $809,061.40. Bid Memo & Attachments
7. Approve the following regarding the use of synthetic turf:
a) Approve Text Amendments (TA-4-6-11) and adopt on first reading, Ordinance No. 8693, pertaining to the use of Synthetic Turf as a landscaping material in the Land Development Code. Incorporation by Reference
b) Adopt on first reading, Ordinance No. 8709, regulating the use of synthetic turf for all properties within the city, including requiring City Commission approval of synthetic turf installations.
8. Adopt on first reading, Ordinance No. 8691, enacting scrap metal dealer registration requirements as mandated by the State of Kansas. Staff Memo & Attachments
9. Authorize the City Manager to execute a License Agreement between the City of Lawrence and the University of Kansas to allow installation of a communications duct and cables in the 11th Street right-of-way between the stadium and GSP Hall. Staff Memo & Attachments
10. Approve a Temporary Use of Public Right-of-Way Permit for the St John Mexican Fiesta, allowing the closure of Vermont Street from South Park Street to 12th Street on June 22-23, 2012; and adopt on first reading, Ordinance No. 8708, allowing the possession and consumption of alcohol on Vermont Street as part of the event. Staff Memo & Attachments
11. Receive request for additional funding from the Lawrence Community Shelter; refer to staff for review.
12. Receive the 2011 System Development Charge report.
13. Authorize the Mayor to sign a Release of Mortgage for Joseph Stafford, 1342 Connecticut. Staff Memo
14. Receive 2011 annual report of revenues and expenses related to the regulation of building activity.
D. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Receive Solid Waste Task Force report. Correspondence
ACTION: Receive report and public comment; direct staff as appropriate.
2. Receive City Auditor’s performance audit on the Rental Housing Licensing Program. February 17, 2009 City Commission Meeting Materials (Reg Item #4) - Added 02/27/12
ACTION: Receive report and direct staff as appropriate.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List
· March 20, City Commission meeting canceled due to spring break.
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*City Commission meeting dates are in black bold print
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One vacancy for a position that expires 09/30/13.
Downtown Task Force:
Appointment of seven to eleven members available on this newly formed task force.
Electrical Code Board of Appeals:
Two positions expire 03/31/12. One position is eligible for reappointment while the other position will become vacant. Eligibility requirements exist for this board.
Historic Resources Commission:
Two positions expire 03/01/12. One position is eligible for reappointment while the other position will become vacant. Eligibility requirements exist for this board.
One vacancy for a position that expires 09/30/14.
Lawrence Citizen Advisory Board:
One vacancy for a position that expires 03/01/12. One additional position expires 03/01/12 and will become vacant.
Lawrence Cultural Arts Commission:
One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14.
Lawrence Douglas County Advocacy Council on Aging:
Several positions are vacant on this board.
Lawrence-Douglas County Bicycle Advisory Committee:
One vacancy for a position that expires 12/31/13.
Lawrence-Douglas County Public Health Board:
One position will become vacant on 03/31/12.
One vacancy for a position that expires 04/30/15.
Two positions expire 03/31/11. One position is eligible for reappointment and one position will become vacant. Eligibility requirements exist for this board.
One vacancy for a position that expires 04/30/14.
Social Services Advisory Board:
Two positions available for this board.
Sustainability Advisory Board:
One vacancy for a position that expired 12/31/11 and one vacancy for a position that expires 12/31/13.