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CITY COMMISSION
MEETING AGENDA
February 7, 2012 – 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 02/02/12)
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Updates:
02/07/12 @ 11:55 a.m.:
- Added additional correspondence to Regular Agenda Item No. 2 – TA-4-6-11, regarding synthetic turf; and
- Updated the Future Agenda Items Memo.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 01/17/12.
2. Receive minutes from various boards and commissions:
Solid Waste Task Force meetings of 12/12/11, 01/05/12, 01/19/12, 01/26/12, and 01/31/12
Sister Cities Advisory Board meeting of 12/14/11
Mental Health Board meeting of 11/29/11
Lawrence Cultural Arts Commission meeting of 11/09/11
Planning Commission meeting of 12/12/11
Sustainability Advisory board meeting of 12/14/11
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Set bid date of February 21, 2012 for City Bid No. B1211, Project No. PW1204, 2012 Microsurfacing Program. Staff Memo & Attachments
b) Set bid date of February 21, 2012 for City Bid No. B1214, Project No. PW1126, Delaware Street, 8th Street to 9th Street, Street, Storm Sewer and Waterline Improvements. Staff Memo & Attachments
c) Set a bid date of March 06, 2012 for Bid No. B1208; Priority Group I of Project UT0919CS General Wastewater Pumping Station Improvements. Staff Memo & Attachments
d) Set a bid opening date of March 13, 2012 for Bid Number B1213 for 2012 Utilities Department Pump & Motor Rehabilitation Program. Staff Memo
e) Set a Bid Opening Date of March 13, 2012 for Bid No.B1212; Kaw Water Treatment Plant Sludge Collector Drive Replacement. Staff Memo
f) Waive bidding requirements and approve extension of the Intellution Software Maintenance (for software controlling water and wastewater treatment and distribution systems) to GE Fanuc Intelligent Platforms, Inc., c/o Industrial Network Systems, for $37,706.54 for the period of March 1, 2012 to March 1, 2013. Staff Memo
g) Approve funding in the amount of $80,000 from the Infrastructure Sales Tax Fund to purchase a paint machine/striper, provide for equipment maintenance and purchase pavement marking material supplies. Approve funding in the amount of $35,000 from the Infrastructure Sales Tax Fund for additional contract pavement marking maintenance at major/critical intersections. Staff Memo
7. Adopt on first reading, Ordinance No. 8703, establishing no parking along the north side of 12th Street between Indiana Street and Mississippi Street, rescinding any ordinance in conflict. (TSC Item 3; approved 5-3 on 11/7/11; approved by City Commission on 01/24/12).
8. Adopt on second and final reading, Ordinance No. 8695, renaming 11th Street from Mississippi Street to Missouri Street to Fambrough Drive.
9. Authorize City Manager to enter into an agreement with Bartlett & West Engineering in the amount of $299,860 for the development of the Farmland Industrial Business Park Master Plan, K-10 and O’Connell intersection/signalization design, and evaluation of sustainable energy options and green infrastructure. Staff Memo & Attachments
10. Receive requests from: Paul Werner Architects, representing the former Don’s Steak House Property, Pat Slimmer (Slimmer Automotive) and Mike Hultine (on behalf of SurePoint Medical) requesting property purchase or option to purchase certain portions of the former Farmland tract property, and table requests pending completion of the Farmland Master Plan Study. Staff Memo & Attachments
11. Authorize the City Manager to enter into a Land Lease Agreement and Option to Purchase with Cornerstone Plaza, LLC, for parking facilities on the Farmland tract property. Staff Memo & Attachments
12. Approve selection of growers to participate in the Common Ground program, and authorize staff to negotiate license agreements between the City and the growers. Staff Memo
13. Approve as “signs of community interest”, a request from St. John the Evangelist Catholic Church to place temporary signs on church property at various times throughout 2012.
14. Approve as “signs of community interest”, a request from the Pilot Club of Lawrence to place a directional sign at the northwest corner of 23rd and Harper Streets advertising an antique show. The sign will be placed on February 24 and removed on February 25.
15. Authorize the Mayor to sign Subordination Agreements for Russell and Carol Beeson, 507 Louisiana and Bill Rich, 1512 E. 13th Street. Staff Memo
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Receive staff report and public comment on the issue of ATT Video Ready Access Device (VRAD) Box Installations. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
2. Consider Text Amendments, TA-4-6-11, to the City of Lawrence Land Development Code, Chapter 20, Articles 10 and 17, regarding synthetic turf as landscaping material. Initiated by City Commission on 5/3/11. Deferred by Planning Commission on 6/22/11. (PC Item 6; denied 6-2 on 8/24/11) Consider Ordinance No. 8693, for Text Amendments, TA-4-6-11, to the City of Lawrence Land Development Code, Chapter 20, Articles 10 and 17, regarding synthetic turf as landscaping material. Deferred by City Commission on 9/13/11. CC Memo Updated 08/24/11 Staff Memo Staff Report & Attachments Staff Response to Applicant Letter Staff Response to Applicant Memo Photos Other Communities Association of Synthetic Grass Installers Why Native Plants Synthetic Surface Heat Studies Correspondence - Updated 02/07/12 08/24/11 Powerpoint Presentation 06/22/11 Powerpoint Presentation 09/13/11 CC minutes 08/24/11 PC Minutes 06/22/11 PC Minutes Incorporation by Reference
ACTION: Receive staff report and presentation as directed by the City Commission on September 13, 2011 and direct staff as appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 02/07/12
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. Establish date for Solid Waste Task force study session. Staff recommended date is Tuesday, February 28, 2012, 4:30 p.m. to 6:00 p.m. Report
· 32nd Basic Recruit Academy Graduation, Friday, February 3, 6:00 p.m. Location: Maceli’s, 1031 New Hampshire. RSVP’S REQUESTED. Invitation
· Boys and Girls Club of Lawrence Youth of the Year Celebration and 40th Anniversary, Thursday, February 16, 6:30 p.m. Location: The Lied Center.
· March 20, City Commission meeting canceled due to spring break.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One vacancy for a position that expires 09/30/13.
Downtown Task Force:
Appointment of seven to eleven members available on this newly formed task force.
Electrical Code Board of Appeals:
Two positions expire 03/31/12. One position is eligible for reappointment while the other position will become vacant. Eligibility requirements exist for this board.
Historic Resources Commission:
Two positions expire 03/01/12. One position is eligible for reappointment while the other position will become vacant. Eligibility requirements exist for this board.
One vacancy for a position that expires 09/30/14.
One vacancy for a position that expires 11/30/12.
Lawrence Citizen Advisory Board:
One vacancy for a position that expires 03/01/12. One additional position expires 03/01/12 and will become vacant.
Lawrence Cultural Arts Commission:
One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14. Three positions expire 01/31/12 and are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
Several positions are vacant on this board.
Lawrence-Douglas County Bicycle Advisory Committee:
One vacancy for a position that expires 12/31/12 and one vacancy for a position that expires 12/31/13.
Lawrence-Douglas County Public Health Board:
One position expires 03/31/12 and is eligible for reappointment. One position expires 03/31/12 and is eligible for reappointment and is a joint City/County appointment.
Two positions expire 03/31/11. One position is eligible for reappointment and one position will become vacant. Eligibility requirements exist for this board.
One vacancy for a position that expires 04/30/14.
Social Services Advisory Board:
Two positions available for this board.
Sustainability Advisory Board:
One vacancy for a position that expired 12/31/11 and one vacancy for a position that expires 12/31/13.