Memorandum

City of Lawrence

Police Department

To:                  David L. Corliss, City Manager

From:             Chris Mulvenon, Assistant to the Chief of Police

Cc:                  Tarik Khatib, Chief of Police

                        Diane Stoddard, Assistant City Manager

                        Cynthia Wagner, Assistant City Manager

                        Alan Landis, Finance/Purchasing Specialist

Date:              January 18, 2012

Re:                  Selection for Police Facility Needs Assessment

BACKGROUND

On Friday, January 13, 2012, a selection committee met to receive the final two of three presentations leading to a Facility Needs Assessment for the Police Department.  The first presentation had been made earlier in the week on Monday, January 09, 2012.  After the final Friday presentation and following a discussion by the committee, it was decided to recommend that the architectural firm of Wilson-Estes Police Architects of Kansas City, in cooperation with Treanor Architects of Lawrence, be chosen to conduct the assessment.  This action follows 2011 City Commission budget discussions where funding was set aside for a 2012 Police Department Facility Needs Assessment.  The assessment was authorized by the City Commission on November 1, 2011. 

PRESENTATION OF DATA

This process began with the formal announcement of a Police Department Request for Proposals (RFP’s) on November 7, 2011, with a due date of December 2, 2011.  A total of five architectural firms submitted proposals.  The selection committee reviewed those proposals on December 12, 2011, and selected the top three to make their presentations last week.  Those firms were Brinkley-Sargent Architects of Dallas, Texas; Hoefer-Wysocki Architecture of Leawood, Kansas, teamed with Gould-Evans of Lawrence; and Wilson-Estes Police Architects of Kansas City, Missouri, teamed with Treanor Architects of Lawrence.  As listed in the RFP “Basis of Award and Acceptance Time Period” the Selection Committee considered their evaluations on Related project experience; Project team; Project approach; Schedule and timeliness of project completion; Scope of services; Ability to translate Lawrence Police Department needs to realistic results; and Attention to detail and thoroughness.”  

DISCUSSION

Based upon all three presentations, it was clear that Wilson-Estes and Treanor Architects had an advantage based upon, but not limited to the following considerations:  The totality, clarity and vision of the information and plan of action they provided; the anticipated thoroughness of the Needs Assessment process they will lead; the ability to concentrate on a broad-range of established needs throughout the entire police department; the advantage of a local architectural firm assisting in the process from beginning to end; the two respective firms combined experience in the area of police department/public safety assessments and facility design; and an understanding of the challenges facing the police department’s logistical and service related issues.

RECOMMENDATION

The Selection Committee recommends the City Commission authorize the City Manager to negotiate with Wilson-Estes Police Architects / Treanor Architects concerning the scope of services and price for a Facility Needs Assessment for the Lawrence Police Department.  A contract will be developed based upon the negotiations and presented to the City Commission for approval in the near future.

SELECTION COMMITTEE MEMBERS

            The members of the selection committee included City Commissioner Hugh Carter, City Manager David L. Corliss, City Attorney Toni Wheeler, President of O’Malley Beverage of Kansas and Lawrence Police Citizens’ Academy Graduate Kevin O’Malley, Chief of Police Tarik Khatib, Captain Paul Fellers, Captain Bill Cory and Officer Tony Brixius.